Virtual Vaults VDR: Review

What is Virtual Vaults?

Virtual Vaults is a virtual data room (VDR) created in the Netherlands by Virtual Vaults Nederland B.V., which offers users around the globe with a secure, collaborative VDR that can be used to store sensitive information, safely manage transactions and acquisitions, and provide a global cloud-based data room that can be accessed by the appropriate parties from anywhere.

Available in English and Dutch, this software uses a proprietary license and can be accessed through the cloud (online) as well as on just about any mobile device through their mobile-versioned website.

There are three specific virtual data rooms offered by Virtual Vaults:

  • M&A
  • Real Estate
  • Accountancy

Intended Users

Virtual Vaults is intended for all business types and sizes, from SMBs (small-medium businesses) to large enterprises. Industry solutions include: M&A (sell and buy sides), Post Mergers, Private Equity, Restructuring, Hedge Funds, Finances, Board Reporting, Clinical Studies, Debt Financing, IPO & Exits, Litigation, Distressed Real Estate, Bankruptcy, and more.

Since there are three data room types offered by Virtual Vaults, it is best to first identify which VDR is most in line with your industry needs: M&A, Accountancy, or Real Estate.

Platform(s)

  • Cloud, SaaS, Online/Web
  • Mobile
  • No Downloads/Client Needed

Mobile

  • Mobile Website (via web browser)

Features

Virtual Vaults secures your financial, personal, client, and other sensitive data very well. This is a cloud-based software whose working methods and hardware combines in order to offer the right security for SMBs and Large Enterprises.

The platform is very user-friendly and avoid the junk and clutter that many softwares have. Most importantly, the security is the starting point rather than an add-on, and as a main attraction to this VDR, the features are built on top of a secure foundation.

Setup

Upon signup with Virtual Vaults, your VDR will be open and ready to use in only 3 hours. You will also get a personal kick off by a member of the Virtual Vaults team.

Content

  • Bulk Upload
  • Mass Download
  • Bulk Renaming
  • Personal Notifications
  • Drag and Drop
  • File Types are Numerous

Roles and Permissions

As with any good and secure VDR, Virtual Vaults offers special permissions ot be specified for individual documents.

Viewer

The viewer supports the following file formats, among others: .pdf; .docx;  .xls; .xlsx; .ppt; .pptx .msg; .pps; .ppts; .txt; .bpm; .gif; .tif; .tiff; .png; .jpg; .jpeg; .doc;.

Invite

You can prepare your invites to the VDR and send them immediately or later on. You can also personalize your text so that your first contact is more personal in the invite email. Finally, registration is simple, and the registration wizard will help individuals you invite to your VDR effortlessly register for the data room.

Q&A

  • Link Documents
  • Split Screen
  • Import Answers (collect answers in Excel and upload)
  • Personal Notifications
  • Save as Draft
  • Import Questions (collect questions in Excel and upload)

Closing

You have options when it comes to closing, as well.

You can choose to receive your closing on USB drive or DVD within 24 hours time. Each closing also contains a hyperlinked index and folder structure, so that you can use the documents offline. And Virtual Vaults even sends a letter with every closing.

Reports

You will receive the following reports on the features below:

  • Roles and Permissions (overview of who is allowed to do what inside of the VDR)
  • Content (Location Changes, Daily Activities in the VDR, Renaming of Content, and Uploads)
  • Q&A (manage this section with reports on questions, answers, roles, and categories)
  • Activity (you can get a direct overview of documents that you have and have not seen)
  • Complete Log (Virtual Vaults logs everything and all actions by users — including those of Virtual Vaults employees)

Security

You can see the security feature of this VDR in the “Security” section below — we don’t wish to be redundant. However, in addition to these security certifications, the following applies to this VDR as well:

  • Filter IP Addresses
  • Time Restrictions
  • High-End Data Centers
  • EU Data Storage
  • SSL / TLS Connection

Support

Support is available to users 24/7 through phone and email. You can also live chat through the website.

Users also have a dedicated project manager and will receive the option to have a data room specialist to provide training sessions on location if you wish.

Using this VDR

To use this VDR, you need only to open your browser. Virtual Vaults is compatible with all of the most popular browsers and is compatible with Apple devices as well as Android and Windows.

You can also access and use any mobile device such as an iPad, tablet, smartphone, iPhone, etc… The interface of this VDR will adapt to your device and the VDR can be reached easily through a web browser.

No apps to download on your smartphone and no plug-ins are required on your PC — all you need is an internet connection and a browser to work and use this VDR.

Security

Virtual Vaults features a range of security that will ensure that your data, files, partners, and clients will be protected.

ISO 27001:2013

Virtual Vaults works with an ISMS (information security management system), which is a systematic approach to managing and security sensitive company information. Risk management processes involve processes, people, and IT systems in securing information and this VDR is indeed ISO certified for the use of ISMS.

256-bit AES

Virtual Vaults uses a power 256 Bit AES Encryption in order to protect all data on the cloud platform. This includes saved data and all internal data flows.

Microsoft SDL

They also built their VDR platform in line with the Microsoft SDL (Security Development Lifecycle). What this does is guarantee that security and reliability remain the fundamental aspects of the VDR products you use.

Microsoft Azure

This software is well known as the most reliable and secure cloud platform available — Virtual Vaults uses Microsoft Azure, which has a guaranteed uptime of 99.95% or higher — in addition, Azure allows you to store your data in a specific region (for example, only the in U.K [Dublin]).

All components of Microsoft Azure’s platform has complied with the DNB (Dutch Central Bank) as of May 7, 2013. This means the use of Azure is accredited.

The Azure cloud platform has the following certificates for security and other standards, including but not limited to:

  • ISO/IEC 27001:2013
  • ISO/IEC 27018:2014
  • SSAE 3402
  • HIPPA BAA
  • UK G-Cloud
  • PCI DSS
  • EU Module Clauses
  • Singapore MTCS Standard
  • FedRAMP
  • Australia IRAP

GeoTrust Encryption

From platform to browser, Virtual Vaults VDR encrypts the data flowing between your computer and the VDR with GeoTrust Encryption.

You can view the company’s verification of this secure connection here: https://sealsplash.geotrust.com/splash?&dn=www.virtualvaults.com

Continuous Testing (Hacking as a Service)

Deloitte periodically tests the security of the Virtual Vaults infrastructure and applications. By testing continuously by their own security team as well, this VDR performs manual and automatic systems tests on a daily basis in order to find security risks and patch them before they become a problem.

Dat Storage

  • Data storage in the EU
  • Physical and Cyber Security

Virtual Vaults at a Glance

Document Security

  • 256 Bit SSL Encryption
  • ISO 27001 Certified
  • Data Backup
  • Dynamic Watermarks

Access Security

  • Multiple Factor / Multiple Channel Verification
  • Set User Permissions
  • Two-Factor Authentications
  • Permission Groups

User Interface

  • Branded Website
  • Drag and Drop Files
  • Bulk Uploads
  • Full Text Search
  • Q&A Section
  • Scroll-Through Viewer

Accessibility

  • Mobile Device Interface
  • No Client Software Needed

Audit and Reporting

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control
  • Notifications

Plans & Pricing

There are three different VDRs to choose from: M&A, Real Estate, and Accountancy. For each, you must contact Virtual Vaults in order to get a quote based on your needs.

You can request a quote with Rosanne van Kleef through a number of methods at the following link: https://www.virtualvaults.com/request-quote/. Your quote will be personalized, ready within 3 hours, feature 24/7 support, and you will get a personal kick-off. There are no lengthy contracts to sign either.

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