SmartRoom: Review

Intended Users

SmartRoom Virtual Data Room is intended for Small-Medium Businesses (SMB’s). With over 25,000 companies and 250,000 users around the globe and counting, SmartRoom has managed over $525 Billion worth of transactions.

BMC Group, the parent of SmartRoom, has clients representing Fortune 1000 companies, including: Sony, Kaiser Permanente, Sanyo, Johnson & Johnson, CA, Citigroup, and Aramark Corporation, Kodak, Hyundai, Bayer, Levis, Halliburton, Ernst & Young, Bare Escentuals, Burger King, and Urban Brands.


Said to be one of the most secure virtual data rooms on the market, whether your company is a SMB or a Large Enterprise, SmartRoom VDR by BMC Group is one of the most secure, consistent, and trustworthy VDR’s on the planet.


Industry Solutions

Capital Markets, Legal Solutions, and Corporate Exchanges, including:

  • Bankruptcy
  • Board Reporting
  • IPO & Exits
  • Due Diligence
  • Hedge Funds
  • Litigation
  • M&A Buy and Sell Sides
  • Post Merger
  • Private Equity
  • Restructuring
  • Clinical Studies
  • Debt Financing
  • Distressed Real Estate
  • Fundraising


SmartRoom VDR has been supporting the following industries as well:

  • Legal
  • Manufacturing
  • Aerospace
  • Defense
  • Alternative Investments
  • Financial



BMC Group’s technology used in their SmartRoom VDR is state of the art. The Cloud-based VDR is equipped with 24/7 security and surveillance, with an uninterruptible power supply, redundant cooling on-site, and back-up generators to make sure that the VDR system will always remain online, secure, and available to clients.

Highlights of SmartRoom technology includes:

  • Applications hosted in secure Tier IV data centers and data archives
  • Secure Document Exchange
  • Web Hosting
  • Reporting
  • Document Scanning and Production



Ultimate Data Protection by SmartRoom provides virtual data room clients with advanced dimensional security controls for any VDR solution they need with:

  • Sophisticated Encryption Software
  • Multiple Firewalls
  • Powerful Virus Detectors
  • Geographically Dispersed Secure Servers
  • Guaranteed Zero-Downtime Network
  • SSAE16 Compliant Hosting Services
  • ISO/IEC 27001:2005 Compliance
  • Safe Harbor Registered (compliant with EU Personal Data Directives)
  • Document Expiry
  • Dynamic Waterworks
  • Data Backup
  • 128-Bit SSL Encryption
  • 256-Bit SSL Encryption


In addition, all BMC Group SmartRoom employees and agents are bound by written confidentiality agreements.

For a comprehensive look at SmartRoom’s security, the following link features a 2 page PDF that offers an easy-to-read Security Overview with excellent information:

Security Overview:


Access Security

  • Permission Groups
  • Set User Permissions
  • Two-Factor Authentication

User Interface

  • Branded Website
  • Scroll-Through Viewer
  • Drag and Drop Features
  • Bulk Uploads
  • Full Text Advanced Search
  • In-Document Linking
  • Q&A Section


Accessibility / Mobility

  • Online / Cloud / Web-Based
  • Desktop / PC
  • Mobile Device Interface
  • Multi-Language Support
  • iPad Application
  • Android Application




Audit and Report

  • Audit Logs
  • Notifications
  • Document Version Control
  • Automatic Audit Reports



SmartRoom is much faster than your typical VDR and has the fastest setup launching available. YOu can setup and launch your SmartRoom with existing electronic content in hours, not days.

With SmartRoom’s index building engine and site management tools, you can meet any transaction timelines.

Document gathering and imaging is done efficiently and quickly, due to SmartRoom’s broadest scanning capabilities available on the market today.

SmartRoom VDR Stats:

  • 250,000+ Users
  • Accounts: 20,000+
  • Pages: 75+ Million
  • Projects: 4,000+
  • Transaction Value: $525 Billion
  • Average Deal Range: $200 Million+


You must contact SmartRoom (contact information below) in order to get pricing and a detailed list of features that your company or business will need.


You can request pricing information using the form at the following link:

Or you can call BMC Group / SmartRoom at (888) 229-0024.

You can also email their sales representatives at

If you wish for a Demo, you can schedule a demonstration with SmartRoom through the form at the following link:



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