iRooms by Imprima: Review

What is iRooms?

iRooms is a virtual data room (VDR) created by Imprima. This VDR takes security of their data rooms more seriously, as evidenced by their slogan, “Security with Substance.” As a leading VDR provider, iRooms offers its users a virtual data room platform that is extremely secure, fully supported, and beautifully functional. This software is marketed worldwide and support centers are offered by Imprima from a variety of countries and in many different languages.

Intended Users

In 2001, Imprima became the first European virtual data room provider to offer an M&A (merger and acquisition) focused due diligence platform. Ever since, iRooms specializing in executing online due diligence, M&A, pre-IPO due diligence, and important deals — all with security, confidence, and ease of use that is efficient for all parties involved.

This software is great for any sized business, but is best suited for mid-size and large enterprises. iRooms has offered their services to the world’s largest companies in executing high-value transactions in 160+ countries.

Current clients include:

  • Barclays
  • Bank of America Merrill Lynch
  • BNP Paribas
  • Citi
  • CMS (Law and Tax)
  • Biomnis
  • Boer & Croon
  • BP
  • Allen & Overy
  • CBRE
  • Conergy
  • Deloitte
  • Credit Suisse
  • Cushman & Wakefield
  • Deutsche Bank
  • DC Advisory
  • Goldman Sachs
  • EMI
  • Flamco
  • HSBC
  • J.P.Morgan
  • ING
  • KPMG
  • Manchester United
  • Morgan Stanley
  • Nationwide
  • Nexter
  • Pioneer Investments
  • Rothschild
  • Technicolor

Deployment

  • Desktop (Windows and Mac OS)
  • Mobile (Android and iOS)
  • Web-Based / Cloud / SaaS

Features

iRooms continues to invest in high-tech and cutting edge technology solutions that makes sure that the iRooms VDR platform is continuously up-to-date in terms of security and features. This is definitely a positive for those seeking for a VDR that is actively trying to remain competitive with other software providers.

Security

iRooms is indeed one of the more secure VDR’s available. This includes not only the virtual data room space itself but the personnel, customer support staff, and physical location of the data servers.

The iRooms software and personnel are fully certified for ISO/IEC 27001 — this is recognized as the global standard for information security management.

iRooms is a European provider, which is great for U.S. companies too because the servers are faster when based in Europe, and your files are not subject to the US Freedom Act (also known previously as the US Patriot Act).

The data that is stored in the iRooms servers (as well as data that is transferred over the web), is protected using 256 Bit encryption.

Security is verified regularly through third-party penetration testing as well as virus scanning.

At the end of your business deals, iRooms encrypts all of the content on your compliance archive.

Additional platform security features include:

  • Full control over users’ data access (through granular permissions)
  • Fully customizable dynamic watermark available for all document types
  • Optional prevention of save, print, copy, download, and print screen (screen capture)
  • Optional Two-Factor user authentication

Compatibility

You can access your iRooms VDR through desktop devices (Windows, Mac OS) as well as mobile devices, such as Android and iOS.

iRooms is supported through a great range of browsers including:

  • Google Chrome
  • Firefox
  • Safari
  • All versions of Microsoft Explorer

Getting Started is Easy

When getting started with iRooms, you can be happy with the fact that it is very easy to begin. There are no plug-ins or downloads needed for this software.

Interface

The intuitive and easy-to-use interface is always claims by just about every virtual data room on the market, and so the truth behind how easy to use dashes and interfaces are is based on personal preferences. iRooms does have a very usable interface that uses a best-in-class Q&A, easy to locate tabs, and a reliable VDR experience.

Reliability

iRooms boasts a 99.9% or greater uptime that is consistently achieved. You also won’t have to worry about potential email insecurities as you work within the secure iRooms VDR environment. With a fully auditable Q&A for disclosure and compliance and web acceleration to ensure your data is delivered quickly, you can rely on security and speed.

Backups

iRooms also offers encrypted backups as a standard — they are stored at a secure location that is away from the primary data center. Disaster recovery protocols are in place to ensure business continuity, so that no matter what happens to the main VDR servers (in an unlikely event), your data and business will be unaffected. This is a great redundancy system that is extremely reliable.

Project Management

Unlike most other VDR providers, project management by Imprima professionals is included in their standard pricing.

Pricing

For pricing quotes and to set up your unique virtual data room, you must contact the professional sales team at Imprima iRooms: http://www.imprima.com/Contact-Sales  

Training and Support

iRooms offers 24/7, which not a lot of VDR’s offer as a standard to their users. These support team members are available globally, worldwide, and speak a variety of languages.

In addition to customer support, you also have a professional team of Project Managers with Imprima, who are there to support you with running your VDR from start to finish. These professionals will help you build and structure your VDR, manage access, and create compliance post-deal archives.

Project Management is an included feature in standard pricing. In addition to managing your VDR day-to-day, Imprima also ensures rigorous and regular QC (quality control) throughout the lifecycle of your project. This is a comfort to many large corporations with a lot on the line. You can focus more on completing your deal rather than worrying about security or glitches.

An interesting support option offered by Imprima iRooms, is Pre-Virtual Data Room Services. This pre-data room services helps users with document retrieval, scanning, collation, indexing, and distribution. This delivers a ready-to-go VDR for you that includes all of the relevant documents and files in the right folders — ready to be access and controlled by users and deal managers.

Demo

You can contact Imprima to request a Demo or to request more information about iRooms VDR: http://www.imprima.com/Contact-Sales

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