idrShare: Review

What is idrShare?

Brought to you by idrShare LLC, idrShare is a virtual data room based in Texas that allows businesses to share, manage, and store files securely and reliably. The VDRs offered by this service provider are tailored to your specific needs — from unique branding needs, website layout, color theme, and more — you can not only manage your documents but get ahead with branding as well.

The data room admin has control over who views what files, they can customize their sites, and control how this VDR is used.

Intended Users

This virtual data room is intended to be used by both SMBs (small and medium businesses) as well as large enterprises.

The industry solutions this VDR is geared towards include: due diligence, litigation, hedge funds, M&A (buy and sell sides), post merger, private equity, and restructuring.

With twelve years of experience in virtual data room services, this built-to-suit VDR solution can be used by oil and gas divestment companies, investment banks, commercial banks, major public companies, and private equity advisors.


  • Proprietary


  • Cloud, SaaS, Web
  • NO Download Client Needed
  • Mobile


  • Web and iOS App


This VDR offers custom-fit features and functions that are tailored to your company’s specific needs. No programming is required — the VDR administrator customizes the site with ease. Not only does idrShare provide a secure VDR, but also includes numerous features and tools for secure collaboration and workflow.

Upload & Share Documents

  • Drag and Drop or Bulk Upload files, folders, and folder trees
  • Control Permissions and Access Rights
  • Invite Data Room users (as many as you wish), from outside and inside your firm

Publish & Track Document Access

  • Drag and Drop  or Bulk Download files, folders, and folder trees
  • Restrict Document Access with DRM (digital rights management) on document viewing, printing, and download
  • Apply tamper-proof watermarks to track access to sensitive documents
  • Receive alter notifications whenever critical documents or folders are updated

Track & Audit Document Access

  • All document and user activities are logged for compliance and audit
  • Usage reports by document, folder, and document library
  • Usage reports by user

Feature Details

Site Definition

Customize each VDR site.

Portal Site Templates

Customize customers’ data room site without custom coding.

Privacy Controls

Maintain privacy control of folders and documents.

Control Panel Page

idrShare already custom developed with SharePoint — contains pointers to all key admin tasks so that the Site Admin doesn’t have to learn SharePoint.

Drag and Drop

Easily drag and drop folders, files, and even folder trees using Windows Explorer.

Bulk Document Transfers

idrShare added a proprietary, high-performance bulk upload and download capabilities so that your files are quickly and reliably uploaded. Even the upload of Gigabytes (GB) is quick and ensured.

Document and Folder Permissions

Admins will have complete control over who can read, modify, or contribute to documents.

User-Based Access Control

Provides the ability to include a folder in the VDR that can be seen by some individuals but not others. For example — after the data room has been open for a while, you can create a new folder with certain documents that only bidders who are qualified can view.

Granular Access Controls

idrShare added additional granular access controls, so that you can restrict who can download, view, and print documents.

New Document Alerts

When new documents are added to a large data set, you can pinpoint new document arrivals and modified document — this saves time and eliminates combing through thousands of data room documents.

Email Notifications

Register to receive notifications via email whenever a document or document library contents have changed — you can keep on top of what is happening on a transaction or deal.


idrShare added watermarking capabilities as well, so you can add “Confidential Information” and logos (as well as other notices) on to sensitive documents in order to track the origin of printed copies.

Watermarked PDF Downloads

You can also convert popular document types into Adobe PDF files for download — you can watermark and protect read-only copies of sensitive documents.

Search Feature

Use the built-in search function to find relevant documents quickly based on content or custom meta tags.

Check-Out / Check-In

Document versions can be maintained, along with an audit trail of who modified documents — and notifications whenever critical documents are updated.

Single Sign-On

This provides secure access to multiple sites without the need to login multiple times.

Document Security

  • 256 Bit SSL Encryption
  • Virus Scanning
  • Data Backup

User Interface

  • Branded Website
  • Bulk Uploads
  • Full Text Search
  • Drag and Drop Files
  • In Document Linking
  • Q&A Section
  • Microsoft Office Integration
  • Windows Explorer Integration
  • Scroll-Through Viewer


  • iPad Application
  • Mobile Device Interface
  • No Client Software Required

Access Security

  • Mobile Device Management
  • Permission Groups
  • Multiple Factor / Multiple Channel Verification
  • Two-Factor Authentication
  • User Security impersonation

Employee Privacy Policy

  • All employees and contractors sign confidentiality agreements

Audit / Report

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control

Microsoft SharePoint

idrShare’s virtual data rooms are built upon Microsoft SharePoint’s Server platform. Using this platform gives users a flexible, robust VDR without the clutter. This VDR uses SharePoint because it is an integrated suite that has capabilities that enable users to share documents, manage projects, and publish information to others — all with security and complete confidence.

Reporting Features

Site admins and owners are given access to the Control Panel (custom designed by idrShare), and can generate user and site activity reports by selecting a report, then a start and end date — that’s all it takes! Reports are then quickly generated and can even be exported to an Excel spreadsheet or PDF document.

You can choose any of the reports below:

  • Login Activity by Site
  • Login Activity by User
  • Data Room Activity by All Users
  • Data Room Activity by User
  • All User Logins by Subsite
  • All Subsite Logins by User

Data Room Security

idrShare has a surprising range of security, both cyber and physical.

Security Layers:

  1. Data Center Security
  2. HTTPS and SSL Encryption
  3. SharePoint Security and User Authentication
  4. Granular Access Controls for Documents and Data

Data Center Security:

  • All customer VDRs are housed with a Rackspace Data Center, on a dedicated server in Chicago, Illinois.
  • SSL Certified Sites
  • 128 Bit Encryption
  • 256 Bit Encryption
  • Managed Firewalls
  • Anti-Virus Software and Scanning
  • Multiple Tiered Access Levels (and data is stored on servers within a Tier II SAS 70 certified data center)
  • Rackspace Hosting Security

Physical Security, Operational Security, and System Security are all covered.

Request Quote

You can request a quote from idrShare based on your needs at

Free Trial

You can try idrShare for free by filing out a free trial application at

Free Demo

Request a free demo at


Contact Information

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