EthosData VDR: Review

What is EthosData?

EthosData is a virtual data room (VDR) based out of London that focuses on confidential document sharing services. This data room offers businesses and organization to exchange confidential and sensitive information with ease and complete security.

Among the services offered by EthosData are: Virtual Data Rooms, Fund Management, Investor Communications, and Virtual Board Rooms.

Since their inception in 2007, EthosData’s VDRs have been assisting businesses of all sizes and types in exchanging sensitive and critical information. In 2017, EthosData’s VDR technology has significantly increased in efficiency, versatility, security, ease of use, and desirable features.

Current Clients

Current users of EthosData include 8 of the Top 10 global financial institutions and 4 of the Top 5 global law firms.

Corporations include: T-Mobile, GE, Pfizer, Soundcloud, BBC, Dolby Digital, Bayer, etc…

Advisors include: Goldman Sachs, Hogan Lovells, Citi, KPMG, UBS, Barclays, Deloitte, J.P. Morgan, HSBC, Deutsche Bank, Rothschild, McKinsey&Company, Atlantic Bridge, Grant Thornton, etc…

Intended Users

This VDR is optimal for all business sizes, including Small-Medium Businesses (SMB’s) as well as Large Enterprises.

Some of the intended industry solutions that this virtual data room is geared towards includes:

  • M&A (Buy and Sell Sides)
  • Post Merger
  • Bankruptcy
  • Board Reporting
  • Clinical Studies
  • Fundraising
  • Debt Financing
  • Private Equity
  • Due Diligence
  • Restructuring
  • Hedge Funds
  • IPO & Exits
  • Litigation

Platforms

  • Online / Web / Cloud / SaaS

Features

EthosData offers a great range of features and functions that genuinely make this VDR worth the money, depending on your needs. From excellent security, reporting, automatic auditing, a great interface, and access security that admins can completely control, EthosData has some great technology behind it that makes it different than some of the other VDR’s out there.

Document Security

  • 128-Bit SSL Encryption
  • 256-Bit SSL Encryption
  • Virus Scanning
  • ISO 27001 Certified
  • SOC 2 Certified
  • SSAE 16 Certified
  • Dynamic Watermarks
  • Document Expiry
  • Data Backup

Access Security

  • Two-Factor Authentication
  • Permission Groups
  • Set User Permissions

User Interface

  • Branded Website
  • In Document Linking
  • Full Text Search
  • Bulk Uploads
  • Scroll-Through Viewer
  • Windows Explorer Integration
  • Q&A Section
  • Drag and Drop Files

Accessibility

  • Multi-Language Support

Audit / Report

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control
  • Notifications

Employee Privacy for Customer Support

  • In addition to EthosData’s security features, the employees who assist you with your VDR are all under a non-disclosure agreement and are guaranteed to keep your information safe and private.

Security

Security is a huge part of EthosData’s virtual data room software. This web-based VDR maintains a very high level of security for their users for storing, sending, and sharing data/files. Using 256-Bit Encryption as well as ISAE 3402/SSAE16 certified infrastructure, this virtual data room offers security that has appealed to the largest law and financial firms on the planet.

Infrastructure Security

The servers are housed in two different, geographically remote locations that are highly secure against breaches. These data centers are secured with SunGard Availability Services (ISAE 3402 and SSAE16 certification), which means that it is an industry-leader hosting services provider that secures data for over 10,000 clients around the world.

These facilities that our VDR is housed in are also used by leading banks, government agencies, and blue-chip corporations, so you know you are getting the best.

Each of the facilities use:

  • Real-time replication
  • Alternate power sources
  • Multiple connections
  • Intrusion detection
  • State-of-the-art emergency systems

…for all of your data protection needs. This results in total security of your data as well as a virtually guaranteed up-time of your VDR due to separate power sources.

In addition, the virtual data room features:

  • Virus Scanning
  • Firewall Mechanisms
  • Intrusion Detection Software
  • Continuous Monitoring by Security Experts
  • Hosting Facilities with:
    • 24/7/365 video surveillance
    • Biometric scanners
    • Proximity card readers

Application Security

The software used by EthosData has been created to respond to regulatory requirements that many clients need which makes sure that the VDR offers the best in security standards.

Data Encryption

All confidential information from EthosData users (this would be you, your clients, vendors, etc…) are protected with 256-Bit Encryption, which is the highest commercially available encryption for internet traffic. (AES_256_CBC).

Document Protection and Locking

This VDR actually uses the strongest document level protection that is available. You can lock down your documents if you wish and can control which users can do anything from:

  • Copying
  • Printing
  • Forwarding
  • Editing / Altering Document

…and the admin can even block the use of the “Print Screen” function. In addition, admins can add a personalized watermark.

Encryption and locking functionality for this DVR can be enforced on any document that is posted to the EthosData system and can be enforced even when the document is taken offline (saved to a desktop).

This VDR allows admins to:

  • Audit Usage
  • Track
  • Alter Permissions (including after the doc has been distributed)
  • Revoke Access (even when doc is outside of your corporate firewall)

Process Security

EthosData’s operations have been audited for technology, processes, and security by leading financial institutions as well as law firms. With regular internal audits to ensure that all points of potential data compromise are minimized, this virtual data room has extremely impressive virtual and physical, on-site security that rivals most other VDR solutions.

Free Trial

There does not appear to be a free trial of this VDR available for users, but you can view the full brochure and request a free demo or proposal, which you can find information on below.

Free Demo

Request a free demo or proposal with no obligations at the following link: http://info.ethosdata.com/request-virtual-dataroom-demo.

You simply need your name, email address, and optional — your company name and other contact information and comments.

Pricing

EthosData VDR does not show their pricing structure outright as each is based on a company’s specific needs and size; however, they do state that their fee structure is competitive and transparent (which cannot be confirmed or denied in this review), and that all of their services are included in the base fee. No surprise or hidden fees are added on.

You can contact EthosData from anywhere in the world. They are a global firm with offices around the world. The link below features convenient links to contact EthosData from America, Europe, and the Asian Pacific.

Download Free EthosData VDR Brochure

You can quickly download the entire VDR brochure at the following link: http://info.ethosdata.com/the-virtual-data-room-brochure?hsCtaTracking=5cd3e5b1-1a1a-498d-bc2b-3fdc06747b35%7C7aaca882-496f-449b-8f9c-b2d2b8908257

You simply enter your name and email and can immediately download the EthosData VDR brochure, which discusses and illustrates the elements that make up this VDR from: Security, Simplicity in Use, Service, Speed, and Cost Certainty.

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