FDM Platform by Framesoft: Review

What is FDM Platform?

Created by Framesoft, FDM Platform is a virtual data room (VDR) that was created for mid-sized businesses.

This software was designed to securely exchange confidential data, create personal bookmarks, manage document versions, handle email attachments, and more.

Intended Users

Mid-Sized Businesses are best suited to this VDR. Those in the financial, legal, M&A, and other industries will find the security and ease of exchanging information very useful.

Deployment

  • Cloud, Web, SaaS
  • Desktop
  • Mobile

 

Features

The FDM Platform by Framesoft offers a secure virtual data room for exchanging information between multiple internal/external parties and acts as a data repository.

User Permissions

You can decide who get to see what with user permissions, which provides selective access for security purposes and ease of use. There is total control over confidential documents, which is perfect for projects in M&A, as well as legal transactions, due diligence, clinical trials, business capital raises, and more.

Data Management

With this virtual data room, you can create organizational structures that are required for your specific industry, as well as manage a range of electronic files (e-Files) and documents to be: tracked, stored, and searched via full text search or assigning keywords that you configure on the basis of self-defined business rules.

Security

FDM Platform offers your business the security level required for the exchanging of confidential information and documents, including:

  • State of the art TLS encryption of data transfer
  • Access to a single folder and document
  • Fine grained authorization privilege system (access control)

VDR Access

Accessing the FDM Platform, which is your virtual data room, is easy and can be done in the following ways:

  • FDM Internet Browser Module (e.g., MS Internet Explorer)
  • Framesoft Scanning Solution (FSS) — setup and configuration would be required
  • MS File Explorer (via FDM Virtual Filing System) — setup and configuration would be required
  • Forwarding email into FDM Platform including response — setup and configuration would be required

Plans & Pricing

For pricing and options for your virtual data room, you must contact Framesoft directly.

You can contact Framesoft via the option at the following link: http://www.framesoft.com/contact-us-footer

 

Notes on Subscription, Cancellation, Setup, etc…

The FDM Platform (VDR) can be used instantly and easily.

  • Usage is based on monthly membership model per named user
  • Membership can be terminated (via monthly basis)
  • Very quick setup and configuration of organization-specific profiles
  • Number of users can be updated at anytime

Free Trial

Unfortunately, no free trials can be easily found on the Framsoft website. You can contact Framesoft and request a demo if you wish.

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FORDATA VDR: Review

Fordata virtual data room (VDR) is the leading Polish provider of VDRs that offer services for legal, financial, real estate, and other industries around the world. Fordata VDR is a web application (cloud-based storage) used for secure storage of files and data as well as controlled sharing of documents with third parties.

Most commonly used for investigation of records of a company that is put up for sale — this is Due Diligence — in Mergers and Acquisition.

Clients

Intended Users

Fordata is intended for use by SMB’s (Small-Medium Businesses), where it is best used by professionals in the following industries:

  • Due Diligence
  • IPO and Exits
  • M&A (Buy and Sell Sides)
  • Post Merger
  • Private Equity
  • Restructuring
  • Bankruptcy
  • Board Reporting
  • Debt Financing
  • Distressed Real Estate
  • Fundraising

…as well as any other industry in the financial, legal, or real estate business that requires a cloud-based solution for data management, storage, and safe financial transactions.

Platforms

  • Online, SaaS, Web-Based, Cloud-Based
  • Mobile

Mobile Platforms

  • iOS

Features

Fordata allows for simultaneous access to documents of independent parties — 24/7 — from anywhere in the world. This helps to shorten the process of a transaction and reduces costs.

The Datapoint feature guarantees users confidentiality and full security of documentation that is shared. There are various security mechanisms such as the following:

  • Encrypted Communication (EVSSL 256 Bit Certificate)
  • SMS codes user authentication
  • ISO 27001:2013 Certificate
  • Real-Time Activity Reports
  • Access Rights Model
  • Reputable Data Centers Located in Europe
  • Guarantee of Uptime and Business Continuity

Document Security

  • 256 Bit Encryption
  • Data Backup
  • Dynamic Watermarks
  • Virus Scanning
  • ISO 27001 Certified

Access Security

  • Multiple Factor / Multiple Channel Verification
  • Set User Permissions
  • Permission Groups
  • Two-Factor Authentications

Audit / Report

  • Audit Logs
  • Notifications
  • Document Version Control
  • Automatic Audit Reports

User Interface

  • Branded Website
  • Bulk Uploads
  • Full Text Search
  • Drag and Drop Files
  • Scroll-Through Viewer
  • Q&A Section
  • In Document Linking

Accessibility

  • Mobile Device Interface
  • No Client Software Required
  • iPad Application
  • Multi-Language Support

Key Features

There are a number of key features that Fordata virtual data room offers its users.

Intuitive and Clear Interface

This VDR has the features required for complex transactions. The easy navigation of this system will save time in time-critical projects. The user-friendliness also means that the system can be configured very flexibly.

Simple Document Management

The simple document management features give you the ability to quickly upload documents using drag and drop, as well as assigning access rights to files at the upload stage. You can also bulk upload and download files and folders and make use of automatic file indexing.

File Protection

Fordata VDR allows you to upload files in any format from PDF, JPG, Office, and so forth. Watermarks, file encryption, and ability to deny access rights such as: printing, file saving, or print screen is possible for PDF files.

The data room also provides protection against the modification of Excel files.

Flexible Access Rights / User Management

These features allow the admin to decide what users can access certain files and areas of this VDR. The system does not have predefined roles, so the admin can create settings themselves. Access control involves blocking access for select users and/or whole user groups for a specific period of time as well.

Advanced Search Options

Using a proprietary algorithm, Fordata VDR has advanced search options that enable users to search specific document names as well as key phrases within the file text without having to open it.

Excel File Protection Against Modification

This virtual data room is one of the few VDRs out there that provides protection against the modification of Excel files. You can share Excel files in their original format without having to worry about them being copied or modified.

PDF files are also protected from modification, printing, and saving as per the VDR market standards. They also include watermark features.

Q&A Module

This module helps to boost the communication between all transaction parties. The Q&A allows users to easily manage questions from investors, and it guarantees confidentiality of the discussions.

Management of Selected Part of Document Structure in VDR

This feature increases the effectiveness of your transactions, where document exchange of two parties is involved, where files are stored in different locations or people uploading files are not a part of the VDR Management Team.

This feature gives you the ability to limit user access rights to manage files within selected folders.

Advanced Audit Trails

Maintaining audit trails is extremely important in this line of work. Trails are an important knowledge source for the Management Team. Audit trails track the transaction progress, verify the work being completed, and allow for the discovery of the true intentions of potential partners.

Activity reports will show you exactly who is viewing what files, when, what folders or files are the most/least popular, and so forth. There are also reports comparing the activity of partners.

Plans & Pricing

To get a price quote that is unique to your business, you have to contact Fordata VDR yourself.

A list of numbers and email addresses can be found at the following link: http://fordata.pl/en/contact/

 

Free Trial

You can try Fordata VDR free for 14 days at the link below. All you need is a name, email address, company name, and a phone number.

Free Trial: http://fordata.pl/en/free-trial/

Conclusion

In addition to the Fordata VDR, there is also a Fordata VDR PRO option, which manages multiple deals and VDR’s within a single system.

Check it out here: http://fordata.pl/en/products/fordata-virtual-data-room-pro/

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CTC-Aspire Dataroom: Review

This VDR is a document management system with an information request center, access control capabilities, and document libraries uploading. This UK-based software offers auditing, collaboration, data protection, due diligence management, role-based permissions, and data storage management that will fulfil nearly any business’s virtual data room needs.

This software is made by CTC-Aspire (UK) Limited,who specializes in secure virtual data room solutions, along with a number of other industry solutions from marketing, SEO, pay-per-click advertising, and website building and development.

Intended Users

Clients of this CTC-Aspire’s VDR software includes businesses and companies ranging from investment brokers, insurance companies, law firms, property companies/real estate, oil/gas firms, mining companies, solar energy companies, and more — as well as public sector organizations.

CTC-Aspire is intended for Small-Medium Businesses (SMBs).

  • Due Diligence
  • IPO & Exits
  • M&A (Buy and Sell Sides)
  • Post Merger
  • Litigation
  • Fundraising
  • Legal
  • Real Estate
  • Oil/Gas/Coal
  • Insurance

…and a range of different businesses in a number of industries.

Platform

  • Online, Web, Cloud, SaaS
  • Mobile

Mobile

Since CTC-Aspire is an online-based virtual data room, you can access your VDR and your data/files from anywhere across the globe 24/7. As long as you have a web browser with an internet connection, the CTC-Aspire’s built-in security features will make sure you can login from a mobile device safely and securely.

Features:

  • Document Scanning
  • Corporate Data Room Features
  • Virtual Data Rooms for M&A
  • Document Archive
  • Cloud-Based Data Backup Solutions

The VDRs for M&A is aimed at companies that are involved in due diligence for M&A processes.

Corporate Data Room offers access to company-wide information and is ideal for company intranet, home workers, remote workers, and organizations that have unusually high data storage needs.

Document Archive provides access to historical documents such as: accounts records and employee records.

Document Scanning offers a comprehensive document scanning service for users that can be carried out on-site or at your location or from the CTC-Aspire office.

Cloud-Based Backup

This software offers a secure, cloud-based data backup and recovery solution for business owners. There are different Backup Packages to choose from that will suit different business budgets and needs

Total Backup

The Total Backup plan backs up all of your data n a daily, incremental schedule. This is the recommended backup package, because it will ensure that all of your folders and files remain safe no matter what happens.

Partial Backup

This backup option backs up system files and critical files only — omitted certain pre-defined folders or file types (can substantially reduce volume of data that is backed up).

Dataroom Security

The security of this dataroom incorporates the highest security levels with only authorized personnel being able to access the system.

All of your data is encrypted before being stored, and is protected by 256 Bit SSL (Secure Socket Layer) Encryption during transfer to and from the VDR.

A full audit trail of document downloaded/viewed is made available on a person by person basis.

The VDR system also offers an Information Request Center (essentially, a Q&A), which allows interested parties to get with the project management team and make requests for information and/or to see fully documented replies to their inquiries without the need to send this information through unsecured methods such as letters or emails.

Dataroom Setup

CTC-Aspire offers same- and next-day setup for all M&A Datarooms for accelerated mergers and acquisition deals. This setup takes no more than four hours.

  • Set up a secure domain in a name of your choice from which the Dataroom will be accessed (running 256 Bit SSL Encryption).
  • Add all features such as Information Request Center and Audit trail which you will have requested and prepare your Datarom for use.
  • Set up User Groups and Group Permissions defining which folders users can see.
  • Prepare registration page to which all users will be sent before being given access to Dataroom. Users will agree to your T&C of dataroom use before being assigned their usernames and passwords.
  • Customize appearance of the Dataroom to include your logo and corporate colors.

 

When Adding Documents to Your Dataroom, the procedure is as follows:

  • Prepare an index of documents to be uploaded to the Dataroom (you will likely want to do this yourself, but customer service will help as needed).
  • Scan all documents to your hard disk and convert them to PDF format (CTC-Aspire can quote for this if you require it).
  • Upload the documents to the VDR. Documents can be uploaded individually or in bulk. All documents added to the Dataroom will be indexed for easy retrieval via online search.
  • Check the integrity of the Document Tree to ensure it matches your original index and that it is complete.

 

When Sending People to Your Dataroom, CTC-Aspire recommends that users of the VDR register and agree to the Confidentiality Agreement before being access to your VDR. To achieve this, we will provide you with a web address to send people to — together with a Pincode, which when entered, will take them to your Confidentiality Agreement. Login details will be sent via email.

Main Features of M&A Dataroom

  • Index of Documents

This is a structured directory of documents (such as Adobe PDF format, Microsoft Word, Excel, etc…), which users can maintain and be viewed or downloaded by authorized visitors to the website.

  • Information Request Center

A facility which can enable interested parties to liaise with the Buyer, request answers to specific questions and see fully documented replies to your requests.

  • List of Authorized Representatives

A full list of all authorized users of the Dataroom, with a full audit trail of documents viewed/downloaded.

  • Draft Agreements

Area where draft contracts can be uploaded and viewed (on request).

 

Benefits

The online backup solution is perfect for businesses in any industries, as well as for personal users. This is because this feature offers a range of benefits that traditional backup methods don’t offer.

  • Data is fully encrypted
  • Mirrored to two UK-based data centers (in Reading and Bracknell)
  • Eradicates need for “off-site” backups
  • Reduces the need for on-site visits
  • Reduces costs of maintaining your IT systems
  • Restore data from any location

Document Security

  • 256 Bit SSL Encryption
  • Data Backup
  • ISO 27001 Certified

Audit / Report

  • Audit Logs
  • Document Version Control

Access Security

  • Permission Groups
  • Set User Permissions

User Interface

  • Branded Website
  • Bulk Uploads
  • Full Text Search

Accessibility

  • Multi-Language Support

Plans & Pricing

Packages

The M&A Dataroom is available in 4 different packages. The prices reflect the cost in GBP (British Pounds). When you call CTC-Aspire to inquire about a plan, you can ask about USD payment options and pricing.

Each plan offers pricing or monthly, a price for every three months, a six month price, and a one year/annual price.

 

SME Dataroom:

Price Plans: 1 Month for 75 GBP / 1 Year for 650 GBP

  • Up to 5 Users
  • 1 GB of Storage
  • SSL Encryption
  • Data Encryption
  • Bulk Upload and Download
  • Free Tech Support
  • Dedicated Account Manager

Business Dataroom:

Price Plans: 1 Month for 200 GBP / 1 Year for 1,250 GBP

  • Up to 10 User
  • 5 GB of Storage
  • Data Encryption
  • SSL Encryption
  • Bulk Download and Upload
  • Free Tech Support
  • Dedicated Account Manager

Business Pro Dataroom:

Price Plans: 1 Month for 300 GBP / 1 Year for 1,950 GBP

  • Up to 30 Users
  • 10 GB of Storage
  • Data Encryption
  • SSL Encryption
  • Bulk Upload and Download
  • Free Tech Support
  • Detailed Account Manager

Enterprise Dataroom:

Contact CTC-Aspire for Price and Plan.

  • Unlimited Users
  • 50 GB of Storag

You can also use the following link in order to request a consultation: http://www.ctc-aspire.co.uk/request-a-consultation-vdr-115.html

 

Free Demo

You can enjoy a free demo of these plans upon request.

Contact Information

To get information on how this VDR software solution can help your business, you can fill in a form with your inquiry at the following CTC-Aspire link: http://www.ctc-aspire.co.uk/contact-us-8.html

You can also call CTC-Aspire at the following number (be sure to enter the international code at the beginning if you do not live in the UK: +44 (0)1491 410305.

You can also fill out an Inquiry Form at this link: http://www.ctc-aspire.co.uk/contact-us-8.html

CTC-Aspire (UK) Limited is physically located at:

The Farmhouse

Highlands Land

Henley-on-Thames

RG9 4PR

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iRooms by Imprima: Review

What is iRooms?

iRooms is a virtual data room (VDR) created by Imprima. This VDR takes security of their data rooms more seriously, as evidenced by their slogan, “Security with Substance.” As a leading VDR provider, iRooms offers its users a virtual data room platform that is extremely secure, fully supported, and beautifully functional. This software is marketed worldwide and support centers are offered by Imprima from a variety of countries and in many different languages.

Intended Users

In 2001, Imprima became the first European virtual data room provider to offer an M&A (merger and acquisition) focused due diligence platform. Ever since, iRooms specializing in executing online due diligence, M&A, pre-IPO due diligence, and important deals — all with security, confidence, and ease of use that is efficient for all parties involved.

This software is great for any sized business, but is best suited for mid-size and large enterprises. iRooms has offered their services to the world’s largest companies in executing high-value transactions in 160+ countries.

Current clients include:

  • Barclays
  • Bank of America Merrill Lynch
  • BNP Paribas
  • Citi
  • CMS (Law and Tax)
  • Biomnis
  • Boer & Croon
  • BP
  • Allen & Overy
  • CBRE
  • Conergy
  • Deloitte
  • Credit Suisse
  • Cushman & Wakefield
  • Deutsche Bank
  • DC Advisory
  • Goldman Sachs
  • EMI
  • Flamco
  • HSBC
  • J.P.Morgan
  • ING
  • KPMG
  • Manchester United
  • Morgan Stanley
  • Nationwide
  • Nexter
  • Pioneer Investments
  • Rothschild
  • Technicolor

Deployment

  • Desktop (Windows and Mac OS)
  • Mobile (Android and iOS)
  • Web-Based / Cloud / SaaS

Features

iRooms continues to invest in high-tech and cutting edge technology solutions that makes sure that the iRooms VDR platform is continuously up-to-date in terms of security and features. This is definitely a positive for those seeking for a VDR that is actively trying to remain competitive with other software providers.

Security

iRooms is indeed one of the more secure VDR’s available. This includes not only the virtual data room space itself but the personnel, customer support staff, and physical location of the data servers.

The iRooms software and personnel are fully certified for ISO/IEC 27001 — this is recognized as the global standard for information security management.

iRooms is a European provider, which is great for U.S. companies too because the servers are faster when based in Europe, and your files are not subject to the US Freedom Act (also known previously as the US Patriot Act).

The data that is stored in the iRooms servers (as well as data that is transferred over the web), is protected using 256 Bit encryption.

Security is verified regularly through third-party penetration testing as well as virus scanning.

At the end of your business deals, iRooms encrypts all of the content on your compliance archive.

Additional platform security features include:

  • Full control over users’ data access (through granular permissions)
  • Fully customizable dynamic watermark available for all document types
  • Optional prevention of save, print, copy, download, and print screen (screen capture)
  • Optional Two-Factor user authentication

Compatibility

You can access your iRooms VDR through desktop devices (Windows, Mac OS) as well as mobile devices, such as Android and iOS.

iRooms is supported through a great range of browsers including:

  • Google Chrome
  • Firefox
  • Safari
  • All versions of Microsoft Explorer

Getting Started is Easy

When getting started with iRooms, you can be happy with the fact that it is very easy to begin. There are no plug-ins or downloads needed for this software.

Interface

The intuitive and easy-to-use interface is always claims by just about every virtual data room on the market, and so the truth behind how easy to use dashes and interfaces are is based on personal preferences. iRooms does have a very usable interface that uses a best-in-class Q&A, easy to locate tabs, and a reliable VDR experience.

Reliability

iRooms boasts a 99.9% or greater uptime that is consistently achieved. You also won’t have to worry about potential email insecurities as you work within the secure iRooms VDR environment. With a fully auditable Q&A for disclosure and compliance and web acceleration to ensure your data is delivered quickly, you can rely on security and speed.

Backups

iRooms also offers encrypted backups as a standard — they are stored at a secure location that is away from the primary data center. Disaster recovery protocols are in place to ensure business continuity, so that no matter what happens to the main VDR servers (in an unlikely event), your data and business will be unaffected. This is a great redundancy system that is extremely reliable.

Project Management

Unlike most other VDR providers, project management by Imprima professionals is included in their standard pricing.

Pricing

For pricing quotes and to set up your unique virtual data room, you must contact the professional sales team at Imprima iRooms: http://www.imprima.com/Contact-Sales  

Training and Support

iRooms offers 24/7, which not a lot of VDR’s offer as a standard to their users. These support team members are available globally, worldwide, and speak a variety of languages.

In addition to customer support, you also have a professional team of Project Managers with Imprima, who are there to support you with running your VDR from start to finish. These professionals will help you build and structure your VDR, manage access, and create compliance post-deal archives.

Project Management is an included feature in standard pricing. In addition to managing your VDR day-to-day, Imprima also ensures rigorous and regular QC (quality control) throughout the lifecycle of your project. This is a comfort to many large corporations with a lot on the line. You can focus more on completing your deal rather than worrying about security or glitches.

An interesting support option offered by Imprima iRooms, is Pre-Virtual Data Room Services. This pre-data room services helps users with document retrieval, scanning, collation, indexing, and distribution. This delivers a ready-to-go VDR for you that includes all of the relevant documents and files in the right folders — ready to be access and controlled by users and deal managers.

Demo

You can contact Imprima to request a Demo or to request more information about iRooms VDR: http://www.imprima.com/Contact-Sales

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ePACS Data Room: Review

What is ePACS?

The ePACS Productivity Suite is a straight-through processing platform intended for use by financial service firms. Developed by Docuspace Technologies, this paperless, cybersecure platform is compliant and is a great software for back office needs. From advisor on-boarding, advertising review process, and transition assistance, this SEC and FINRA compliant software is a complete suite for productivity that is based completely in the Cloud.

Included in the ePACS Productivity Suite is the ePACS Data Room.

Intended Users

Docuspace is a single-vendor platform that is perfect for RIAs, Advisors, Broker-Dealers, and other financial services. The virtual data room is great for mid-size and large enterprises that need a secure VDR — either standalone or with the ePACS Productivity Suite.

The ePACS Data Room is ideal for major transactions, large projects, contract negotiations, mergers and acquisitions (M&A), and other transactions that involve multiple parties.

Deployment

  • Cloud, Web, SaaS

The ePACS Productivity Suite

This Suite by Docuspace features nine modules into this software:

  • ePACS Connect
  • ePACS Straight-Through Processing
  • ePACS Centralized Vault
  • ePACS Data Room
  • ePACS Compliant Mail
  • ePACS Advisor On-Boarding
  • ePACS Transition Assistant
  • ePACS Advertising Review
  • ePACS AI Solution

We are going to focus on the ePACS Data Room.

ePACS Data Room

The ePACS Data Room is a 100% web- and cloud-based VDR that offers high security, version control, compliance, and access permission tracking. This VDR is ideal for large transactions that require multiple parties such as M&A, contract negotiations, and major projects.

This VDR by Docuspace is very customizable when it comes to auditability and access rights, so as an administrator, you can restrict or allow compartmentalized or sensitive documents and data to certain, authorized users only.

The ePACS Suite, including its VDR, was created and is hosted by Docuspace’s secure cloud infrastructure. This gives all users a superior collaborative platform that makes it easy for a group of individuals to manage, update, and access secure documents, efficiently and securely.

Ideal for Broker-Dealers, Advisors, and RIA, you can enjoy the following features of the ePACS Data Room:

  • Secure sharing of documents with custom control over access level
  • Eliminate misplaced or lost documents
  • Track document versions electronically
  • Enable compliant and secure collaboration
  • Excellent for HR documents, financial documents, books, records-management, and procurement.
  • Hands-on professional assistance
  • Hassle-Free Process
  • Attach rich data indexing and notes to documents
  • Create virtual work rooms where users can access documents anywhere at anytime
  • Go 100 Percent Paperless

ePACS allows users to process all lines of business, to get their paperwork right the first time, to go 100% paperless, maintain regulatory compliance, and to get commissions and fees paid quicker.

100% Paper Free

Training

  • Live Online
  • In Person

Support

  • Online
  • Business Hours

Free Demo

You can watch a free demo instantly through the following link: https://docupace.com/request-a-demo/

Clients

Pricing

When it comes to pricing, you must contact Docuspace Technologies to inquire about the right ePACS for their business or service. You can choose to purchase the ePACS Productivity Suite, which includes the ePACS Data Room, or you may be able to pick and choose which of the nine modules in the suite you want.

Docuspace is based in Los Angeles, California.

Contact Information

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Infocentrix VDR: Review

What is Infocentrix?

Infocentrix is a new Australia-based virtual data room (VDR) that is secure, offers document management and sharing capabilities, and is web-based for superior access and pricing. This VDR is a cloud-based solution that allows businesses and companies to upload documents online, keep them organized, allow them to be accessed by other users, allow them to be shared to other parties, and be an effective solution to many of the transaction needs of businesses, lawyers, financial institutions, and professionals in a range of industries.

 

Intended Users

Infocentrix VDR is a cost effective data storage solution for bankers/financial officers, advisors, lawyers/law firms, the real estate market, property buyers, and a range of businesses worldwide. As with any VDR, it is also ideal for due diligence, M&A, government agencies, private organizations, consultancy firms, etc…

This controlled information sharing system is quick, shows you real-time information, and can give investors immediate access to information that they need. From transactions to information, your clients will be impressed at your ability to close a deal professionally.

This VDR is best suited for mid-sized businesses.

 

Platform(s)

  • Web, Cloud, SaaS
  • Mobile Connectivity

 

Features

Infocentrix has a range of full features that will ultimately offer more value for the money. These features include the following:

 

Drag and Drop File Uploading

This feature facilitates the process of file uploading. With the best technology and fast speeds, you can mass upload whatever you need to the VDR, from high volume transfers to select folders.

 

Mobile Connectivity

Because Infocentrix VDR is web-based, it also allows you to add users through your mobile devices (such as tablets and smartphones), which instantly allows them to access your files. You can use this if you are in a meeting, for example, so that the person you are speaking to in-person can easily access your files. This is extremely useful for due diligence and meeting connections and potential clients.

 

Flexible Viewing Privileges

With this feature you have complete control over what documents users can access and see on an individual user basis. You can grant certain users with access to certain documents or you can lock them out or revoke them later on. This allows you to choose at the right time, who gets to access selected documents and confidential information.

 

Locking Capabilities

The locking capability is very important in business-based VDRs. This allows you to have additional control over your confidential information and sensitive documents by allowing you to: disable copying, printing, downloading, and even screen capturing! This keeps your data safe from being used in a way you do not want to, even from those users you have granted access.

 

Secure Online Document Storage

Your files and data are secure in this virtual data room and are safe from unauthorized downloading, accessing, manipulating, and viewing. Infocentrix guarantees that your folders and files will never be leaked or your sensitive data disclosed to anyone without your permission or your knowledge.

 

Redaction

Redaction is a great tool to have in any VDR. This is incredibly useful for blocking out parts of a document that contains information that is sensitive, personal, financial, or something that a user simply is not authorized to view.

This feature includes the ability for you to redact, block out, and rectify parts of any document to give you the ability to remove select information that you don’t want other parties to see.

 

Tracking and Logging Features

This VDR also has advanced logging and tracking features that enable site managers to create instant reports in order to give you a real-time information on which folders and documents that users have been accessing and reviewing.

 

Pricing

Unfortunately, there are no free trials of Infocentrix VDR, but the price of this data room is claimed to be low. You will have to contact Infocentrix directly for a price quote.

Contact: http://www.infocentrix.com.au/contact-us

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Docurex: Review

What is Docurex?

Docurex is a highly secure virtual data room intended for due diligence and transaction usage. With this VDR, you can buy, sell, and manage transactions online in a highly secure environment.

Intended Users

Docurex is intended for use by a range of industries and can support all business sizes, from SMBs (Small Medium Businesses) to Large Enterprises. Those buying and selling companies and assets use this software (M&A), as well as companies involved in due diligence, real estate management, data theft, document management, insolvency protection proceedings, prevention of industrial espionage, and board communication.

Platform(s)

  • Online, Cloud, Web

Features

This online-based software stores your data in secure Docurex VDR’s in the cloud and in physical server locations. This high security data room offers a variety of features that are ideal for M&A, trade partners, and interested parties, as well as the security you need you do your job with confidence.

Document Security

  • 128 Bit SSL Encryption
  • 256 Bit SSL Encryption
  • Document Expiry
  • Data Backup
  • ISO 27001 Certified
  • Dynamic Watermarks

Access Security

  • Multiple Factor / Multiple Channel Verification
  • Set User Permissions
  • Permission Groups
  • Two Factor Authentications

Audit / Report

  • Audit Logs
  • Document Version Control
  • Automatic Audit Reports

User Interface

  • Branded Website
  • Q & A Section
  • Full Text Search
  • Bulk Uploads

Accessibility

  • Multi-Language Support
  • No Client Software Required

Security

  • Antivirus
  • Backup
  • User Management
  • Encrypted Data Transfer
  • Hosting According
  • Restricted Access for User Accounts
  • Additional Security Function for the Document Viewer (Secure Viewer) *On certain plans*
  • Full Access Logging *On certain plans*
  • Automatically Generated Watermark *On certain plans*
  • Customizable Watermark *On certain plans*
  • IP-demarcation *On certain plans*
  • Two Level Authentication with SMS on first login *On certain plans*
  • Two Level Authentication with SMS on every login *On certain plans*

Plans

There are three different plans to choose from, with varying features depending on your business size and usage. You can try any of these versions/plans for free for 10 days (see “Free Trial” below).

In addition to these standard features in each plan, you can customize each one with add-ons at an additional price.

Docurex Standard

  • Included Disc Space: 5 GB
  • Included User Licenses: Unlimited
  • Document Exchange (Docs, Pics, Films, etc…)
  • Multilingual
  • Intuitive User Interface
  • Authorization Assignment
  • Document Viewer (Office PDF)
  • Synchronization of Folder Structure and Data
  • Hotline (Telephone and EMail, Monday through Friday 8 – 4pm)
  • Antivirus
  • Backup
  • User Management
  • Encrypted Data Transfer
  • Hosting According to German Data Protection Act
  • Restricted Access for User Accounts
  • High Performance Servers
  • Operating in Secure German Data Centers
  • Full System Redundancy

Docurex Enterprise

The Enterprise Plan includes everything from the Standard plan, plus:

  • Included Disc Space: 50 GB
  • Document Comparison (docuCompare)
  • Q&A Module
  • Individual Disclaimer (in German and English)
  • Scan Interface (docuScan)
  • Full Text Indexing
  • Document Checkout while Editing
  • Antivirus
  • Backup
  • User Management
  • Encrypted Data Transfer
  • Hosting According to German Protection Act
  • Restricted Access for User Accounts
  • High Performance Servers
  • Operating in Secure German Data Centers
  • Full System Redundancy
  • Additional Security Function for Document Viewer (Secure Viewer)
  • Full Access Logging
  • Automatically Generated Watermark
  • IP – demarcation
  • Two-Level Authentication with SMS on first login

Docurex Premium

The Premium Plan offers everything that the Enterprise Plan does, plus the following:

  • Included Disc Space: 100 GB
  • Data Export
  • Corporate Identity
  • Initial Scan of Documents (1 page, 5,000 pages)
  • Administration and management of users, groups, and roles by the docurex team
  • Two Level Authentication with SMS on every login

Free Trial

You can try Docurex for free with a 10 day free trial: http://www.docurex.com/en/trial/  

Pricing

For pricing information, you must contact Docurex.

You can request a monthly hosting fee as well as a one-time setup fee (per data room).

Contact Docurex: http://www.docurex.com/en/contact

 

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EthosData VDR: Review

What is EthosData?

EthosData is a virtual data room (VDR) based out of London that focuses on confidential document sharing services. This data room offers businesses and organization to exchange confidential and sensitive information with ease and complete security.

Among the services offered by EthosData are: Virtual Data Rooms, Fund Management, Investor Communications, and Virtual Board Rooms.

Since their inception in 2007, EthosData’s VDRs have been assisting businesses of all sizes and types in exchanging sensitive and critical information. In 2017, EthosData’s VDR technology has significantly increased in efficiency, versatility, security, ease of use, and desirable features.

Current Clients

Current users of EthosData include 8 of the Top 10 global financial institutions and 4 of the Top 5 global law firms.

Corporations include: T-Mobile, GE, Pfizer, Soundcloud, BBC, Dolby Digital, Bayer, etc…

Advisors include: Goldman Sachs, Hogan Lovells, Citi, KPMG, UBS, Barclays, Deloitte, J.P. Morgan, HSBC, Deutsche Bank, Rothschild, McKinsey&Company, Atlantic Bridge, Grant Thornton, etc…

Intended Users

This VDR is optimal for all business sizes, including Small-Medium Businesses (SMB’s) as well as Large Enterprises.

Some of the intended industry solutions that this virtual data room is geared towards includes:

  • M&A (Buy and Sell Sides)
  • Post Merger
  • Bankruptcy
  • Board Reporting
  • Clinical Studies
  • Fundraising
  • Debt Financing
  • Private Equity
  • Due Diligence
  • Restructuring
  • Hedge Funds
  • IPO & Exits
  • Litigation

Platforms

  • Online / Web / Cloud / SaaS

Features

EthosData offers a great range of features and functions that genuinely make this VDR worth the money, depending on your needs. From excellent security, reporting, automatic auditing, a great interface, and access security that admins can completely control, EthosData has some great technology behind it that makes it different than some of the other VDR’s out there.

Document Security

  • 128-Bit SSL Encryption
  • 256-Bit SSL Encryption
  • Virus Scanning
  • ISO 27001 Certified
  • SOC 2 Certified
  • SSAE 16 Certified
  • Dynamic Watermarks
  • Document Expiry
  • Data Backup

Access Security

  • Two-Factor Authentication
  • Permission Groups
  • Set User Permissions

User Interface

  • Branded Website
  • In Document Linking
  • Full Text Search
  • Bulk Uploads
  • Scroll-Through Viewer
  • Windows Explorer Integration
  • Q&A Section
  • Drag and Drop Files

Accessibility

  • Multi-Language Support

Audit / Report

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control
  • Notifications

Employee Privacy for Customer Support

  • In addition to EthosData’s security features, the employees who assist you with your VDR are all under a non-disclosure agreement and are guaranteed to keep your information safe and private.

Security

Security is a huge part of EthosData’s virtual data room software. This web-based VDR maintains a very high level of security for their users for storing, sending, and sharing data/files. Using 256-Bit Encryption as well as ISAE 3402/SSAE16 certified infrastructure, this virtual data room offers security that has appealed to the largest law and financial firms on the planet.

Infrastructure Security

The servers are housed in two different, geographically remote locations that are highly secure against breaches. These data centers are secured with SunGard Availability Services (ISAE 3402 and SSAE16 certification), which means that it is an industry-leader hosting services provider that secures data for over 10,000 clients around the world.

These facilities that our VDR is housed in are also used by leading banks, government agencies, and blue-chip corporations, so you know you are getting the best.

Each of the facilities use:

  • Real-time replication
  • Alternate power sources
  • Multiple connections
  • Intrusion detection
  • State-of-the-art emergency systems

…for all of your data protection needs. This results in total security of your data as well as a virtually guaranteed up-time of your VDR due to separate power sources.

In addition, the virtual data room features:

  • Virus Scanning
  • Firewall Mechanisms
  • Intrusion Detection Software
  • Continuous Monitoring by Security Experts
  • Hosting Facilities with:
    • 24/7/365 video surveillance
    • Biometric scanners
    • Proximity card readers

Application Security

The software used by EthosData has been created to respond to regulatory requirements that many clients need which makes sure that the VDR offers the best in security standards.

Data Encryption

All confidential information from EthosData users (this would be you, your clients, vendors, etc…) are protected with 256-Bit Encryption, which is the highest commercially available encryption for internet traffic. (AES_256_CBC).

Document Protection and Locking

This VDR actually uses the strongest document level protection that is available. You can lock down your documents if you wish and can control which users can do anything from:

  • Copying
  • Printing
  • Forwarding
  • Editing / Altering Document

…and the admin can even block the use of the “Print Screen” function. In addition, admins can add a personalized watermark.

Encryption and locking functionality for this DVR can be enforced on any document that is posted to the EthosData system and can be enforced even when the document is taken offline (saved to a desktop).

This VDR allows admins to:

  • Audit Usage
  • Track
  • Alter Permissions (including after the doc has been distributed)
  • Revoke Access (even when doc is outside of your corporate firewall)

Process Security

EthosData’s operations have been audited for technology, processes, and security by leading financial institutions as well as law firms. With regular internal audits to ensure that all points of potential data compromise are minimized, this virtual data room has extremely impressive virtual and physical, on-site security that rivals most other VDR solutions.

Free Trial

There does not appear to be a free trial of this VDR available for users, but you can view the full brochure and request a free demo or proposal, which you can find information on below.

Free Demo

Request a free demo or proposal with no obligations at the following link: http://info.ethosdata.com/request-virtual-dataroom-demo.

You simply need your name, email address, and optional — your company name and other contact information and comments.

Pricing

EthosData VDR does not show their pricing structure outright as each is based on a company’s specific needs and size; however, they do state that their fee structure is competitive and transparent (which cannot be confirmed or denied in this review), and that all of their services are included in the base fee. No surprise or hidden fees are added on.

You can contact EthosData from anywhere in the world. They are a global firm with offices around the world. The link below features convenient links to contact EthosData from America, Europe, and the Asian Pacific.

Download Free EthosData VDR Brochure

You can quickly download the entire VDR brochure at the following link: http://info.ethosdata.com/the-virtual-data-room-brochure?hsCtaTracking=5cd3e5b1-1a1a-498d-bc2b-3fdc06747b35%7C7aaca882-496f-449b-8f9c-b2d2b8908257

You simply enter your name and email and can immediately download the EthosData VDR brochure, which discusses and illustrates the elements that make up this VDR from: Security, Simplicity in Use, Service, Speed, and Cost Certainty.

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Multipartner VDR: Review

Multipartner VDR

The Multipartner virtual data room is a secure, simple, and fast system that is capable of organizing multiple projects such as: real estate transactions, mergers and acquisitions, non-performing loan bidding processes, due diligence, fund placement, corporate planning, and many other type of industry projects.

Intended Users

Multipartner Virtual Data Room is a software that is intended for SMB’s (Small-Medium Size Businesses) as well as Large Enterprises.

This software is intended for users in the following industries:

  • Advisory / Institutions
  • Real Estate
  • Funds & Private Equity
  • Energy, Oil, and Gas
  • Financial (M&A, Litigation, Post Merger, Due Diligence)
  • Life Sciences
  • Healthcare
  • Technology
  • Media and Telecoms

Platforms

  • Online, SaaS, Web
  • Mobile

Mobile Platforms

  • iOS
  • Android

Benefits

Document Security

  • Virus Scanning
  • 256-Bit SSL Encryption
  • ISO 27001 Certified
  • Dynamic Watermarks
  • Document Expiry
  • Data Backup
  • Double View
  • Save / Print Rights Per User
  • Different Access Roles
  • Custom Watermark
  • Inability to Replicate Files

User Interface

  • Branded Website
  • In Document Linking
  • Full Text Search
  • Bulk Uploads
  • Drag and Drop Files
  • Q&A Section
  • Scroll-Through Viewer
  • Microsoft Office Integration

Audit/Reporting

  • Audit Logs
  • Automatic Audit Reports
  • Notifications
  • Document Version Control

Access Security

  • Mobile Device Management
  • Set User Permissions
  • Two-Factor Authentications
  • Permission Groups
  • Authenticated and Verified Access to the VDR
  • Disclaimer

Accessibility

  • Mobile Device Interface
  • iPad Application
  • iOS and Android Compatibility
  • No Client Software Required
  • Multi-Language Support

Features

Immediate Access

Multipartner is a web-based software that allows access without any need to install software. You can access your VDR 24/7 and consult your documents easily and simultaneously by using an internet connection.

Reports

You receive real-time reporting that is exported in several different formats, such as: Word, PDF, Excel, and RTF. You can keep track of and monitor all activities carried out by users from the very first login.

Mass Upload Capabilities

Users can upload documents from the VDR with a massive upload function (ZIP). You can upload an entire tree structure such as folders, subfolders, and files, and eliminate the need to store them on discs or thumbdrives.

Multiple Docs

Multiple docs is a feature that allows you to keep different versions of one document so that changes can be discarded at any step in the process. This makes file restoration possible if needed in cases of backtracking.

Double View

Double View is an advanced feature that allows users to download documents in the VDR in modifiable formats such as Word and Excel (manager side) and to make that same document viewable (and unmodifiable) in PDF (viewer side).

This systems means you can stop converting to PDF.

Keep Updated

Keeping updated to changes in important when working in VDR environment with other collaborators. Users can opt in to be automatically updated whenever a specific document is modified or replaced in the virtual data room. This will keep them aware of important changes that are made to vital documents.

Block / Unblock

This features allows users to block the file that they are working on in order to avoid simultaneous modifications by other users. If you wish to work on a file, you can send an anonymous email to all users requesting the file be unblocked.

Multilingual VDR

Multiple languages are easily supported with a single click of the mouse. You can switch to any of the following languages within the VDR itself: English, French, German, Spanish, or Italian. Other languages may also be available upon request.

Advanced Q&A

The advanced Q&A can be managed directly from the virtual data room as well. Users can submit questions relating to a specific folder or file, and the answer can be posted either publically for all VDR users or just to the person who submitted the question.

The DRM can export all of the questions and answers in an Excel document.

Communication

All communication (both inbound and outbound) is done directly within the VDR. You can keep exchanged messages secure in the historical archive in order to keep track of all communications sent and received.

The VDR communication system is compatible with any email server and it can be set up with an existing email account (or one that Multipartner creates specifically for your virtual data room).

Helpdesk Available 24/7

You can receive help anytime, day or night, with a project manager that is dedicated to each VDR. They will assist you and all users throughout the deal process. In addition, the multilingual helpdesk offers 24/7 technical assistance.

Security

  • SSL Protocol
  • Fiber Optic Connection
  • Server Farm
  • Protected with VeriSign Secure Site Pro with EV SSL Certificate
  • Secure Sharing of Confidential Information Among Authorized Parties

Benefits

  • Web Content Management
  • Application Service Provider
  • Ultimate Security
  • Convenience
  • TIme Saving Automation and Access
  • Track Record of All Actions (who is viewing which documents and for how long)
  • Auditable Records of Information Sharing and Communications
  • Aids in Compliance and Regulatory Requirements
  • Gauge Interest of Investors or Involvement of Parties

Pricing

To receive a quote that is specific to your needs, you will have to contact Multipartner VDR directly at www.multipartner.com. Use the contact information for your region or country and you will receive help from a customer service representative.

It is suggested that you check out a demo of this software before calling and make a list of the needs of your business before contacting for the best and most efficient plan-building session.

 

Request Demo

You can request a demo of this VDR at the following link, where you can fill out a very quick form: https://www.multipartner.com/upload/new-contacts.php

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ShareVault VDR For M&A: Comprehensive Review

M&A

One of the most important decisions you will have to make for your company is deciding which virtual data room you will use to secure your critical business documents and client data. Mergers & Acquisitions (M&A) is a specialty sector of business that requires a special VDR — if you are in the M&A business, both the buy and sell side needs security, due diligence, speed, organization, an audit trail, and even post-merger integrations. This makes the search for a virtual data room somewhat easier, since you should choose a VDR that is geared specifically for Mergers & Acquisitions.

Intended Users

ShareVault virtual data room is intended for those in the M&A business who need its unique features that will make due diligence and M&A sell and buy sides easier to accomplish. This data room software can be used in SMB’s that require security and confidentiality as well as Large Enterprises.

This software can be used in a variety of business transaction scenarios where it can provide the right amount of high security in the VDR for the managed sharing of business documents during the process of due diligence associated with:

  • M&A (both buy side or sell side)
  • Bio-Pharmaceuticals
  • Technology Licensing
  • Bankruptcy
  • Investor Communications
  • Syndicated Loans
  • Fundraising

…as well as Enterprise Document Sharing Applications such as:

  • Corporate Repository
  • Board Portal
  • Secure Extranet
  • Strategic Procurement
  • SharePoint Extranet

Currently, ShareVault is used by companies in a variety of industries including:

  • Life Sciences (pharma, biotech, CROs, CMOs, medical services/devices, diagnostics, and clinical)
  • Financial Services
  • Legal Services
  • Investment Banking
  • Alternative Energy/Cleantech
  • Energy and Resources (oil and gas tech, private equity, and venture capital)

Take a look at the following companies that are using ShareVault VDR, below.

 

Current Businesses Using ShareVault

  • Sirius XM
  • Piramal
  • The Bancorp
  • Deloitte
  • CiT
  • Jones Day
  • Varian Medical Systems
  • Oracle
  • Thomson Reuters
  • Abbott
  • Stanford University
  • Seagate
  • Delta Airlines
  • The Huffington Post
  • Walgreens
  • Grubb & Ellis
  • Northwestern Medicine
  • TPG Capital
  • Human Genome Sciences
  • Takeda
  • OncoMed Pharmaceuticals

 

About ShareVault

As the name suggests, ShareVault is a leader in providing high security and high quality virtual data rooms and sharing solutions for businesses to maintain complete control and tracking of each document. Founded in 2003 (then called Pandesa Corporation), they launched their first document sharing product in 2004 and their first web-based document sharing product the year after in 2005. 2006 brought the introduction of ShareVault virtual data room.

With this software, users can share with external parties during due diligence and critical businesses process, all the while tracking where these documents go (and if need be, revoke access, even after sending a document).

ShareVault also has an on-demand web application that offers the highest degree of reliability, bank-grade security, and the fastest speeds. All VDR’s claim that they are easy to use, but many are not. You will see in the features and video below what ShareVault is like to actually use.

With tens of billions of dollars in deals under its belt, ShareVault has proven itself with some of the world’s best known major corporations to provide a functional and secure VDR for large enterprises.

Platform(s)

  • Web-Based, Cloud, SaaS (Windows and Mac)
  • Mobile (Apps for Android and iOS)

Features

There are significant between the common file sharing solutions / virtual data rooms and ShareVault. With bank grade security, total control over your data and documents, the utilization of dynamic watermarks, the ability to revoke access retroactively, and the ability to monitor detailed document activity are just a few features this VDR software offers its users.

ShareVault prides itself on its ease of use, its speed, and unique features that set them apart from other VDRs.

 

Reliable and Secure Cloud Infrastructure

For most companies considering a VDR software, security is the most important part of their decision, so we have placed ShareVault’s security features here first.

The servers hosting ShareVault are located at a highly-secure world-class data center. This data center is managed by a high-end provider of hosting services who has an award winning past in comprehensive security, reliability, and multiple levels of redundancy in order to keep your data safe and backed up.

Secure & Reliable Cloud Infrastructure

  • Two-Step Verification (Two-Factor Authentication)
  • Encryption at rest with key management
  • Encryption in transit via SSL
  • Available customer managed encryption keys
  • Certified: SSAE16 Type II SOC1, SOC2 (Security and Availability), and SOC3, and ISO 27001:2005
  • High Availability Servers, Redundant Network Connectivity, Power Systems, Cooling Systems, Routers, and Cabling
  • Geographic Redundancy (with automated backups and fallover capabilities)
  • Fire Suppression and Physical Security including Biometrics
  • High end Firewalls, Intrusion Detection, and 24/7 Managed Monitoring Services
  • Secure Software Development (including regular third party vulnerability scans and penetration testing)

 

Document Control

With the document control feature, you can keep complete control over all sensitive documents — even those on computers and mobile devices that are outside of the control of your IT department.

Document Control

  • Information Rights Management (you can remotely “shred” a document even if it has been downloaded by a third party already).
  • Granular Access Controls
  • Customizable Document Security Policies (you can set the level of protection you need).
  • Disable: Print, Save, Copy/Paste, and Screenshots of Documents
  • Secure Printing (even if a user is allowed to print, you can prevent the user from printing to PDF format, for example).
  • Dynamic Watermarking (an effective deterrent against users circulating any content that is allowed for printing).
  • Expiration Feature (set a date / time after which specific document of your choosing will no longer be accessible).

 

Organize and Present Your Content

Your data and documents can easily be presented in a professional layout that is both structured and attractive.

Present & Organize

  • Hierarchical Tags with permissions (patent pending technology)
  • Instant Full-Text Search with Synopses (hit, highlighting, and relevance ranking)
  • Smart Filters (instantly display documents based on variety of criteria)
  • Favorites (users can mark files or tags of interest so that they can quickly find them again later)
  • Zoomable Thumbnails (show first pages at a glance, with mouse-over zoom control)
  • Infinite Scrolling (this features reduces the amount of time clicking and allows you to browse endlessly rather than having to click on pages to move forward)
  • Customized Branding (includes your logo on every page and custom URL)
  • Drag and Drop (reordering of files and tags)
  • Auto-Numbering of the Organizational Hierarchy (with “freeze index” feature)

 

Monitor User Activity

The monitor user activity features with ShareVault are extremely valuable and helps to analyze your data and provide an insightful look into your business.

Monitor User Activity

  • Detailed Audit Trail (shows which users have been looking at what documents — when, for how long, and specific pages viewed)
  • Track IP Addresses (with build-in reverse IP lookup to show the region and company)
  • Flexible, Powerful Reporting Tools (including a heat map display that color-codes individuals in order to indicate who has been the most active)
  • Interactive Reports (configure informative reports in just seconds with built-in drilldowns and queries — save report configurations and/or export to Excel for additional analysis)

 

Fast, Simple Web Application

With ShareVault’s web application, users can access the documents and content that you allow them to securely and easily from anywhere around the globe. There is no need to install anything and IT support is not needed.

Fast & Easy Web Application

  • Runs Secure and Reliable (standard browsers accepted on PCs or Macs and through ShareVault apps for Android and iOS)
  • Fast Web Application
  • Multiple Language Support (end users can select from 5 languages for the user interface)
  • Built-in Help Pages and Video Tutorials for Support
  • Unique Blackout Features (allows you to continue exactly where you left off after a secure session times out)

 

Document Review

Deadlines approach much faster than any of us like. ShareVault does well in making sure that users can speed through documents quickly while still maintaining control over sensitive content.

Accelerate Review

  • Plug-in free secure document viewing
  • Fast, Easy, Continuous Document Scrolling
  • Inter-Document Hyperlinking (optional)
  • Simultaneous Viewing of Multiple Documents
  • Batch Download of Files with Persistent Encryption
  • Batch Printing (creates a customized printed booklet with table of contents — if printing is authorized by you)
  • End users get to immediately view document using any major browser on Mac or Windows with no IT support needed.
  • Apps: Android and iOS with Built-In, Ultra-Fast Encrypted Document Viewer
  • End-User Interface in 5 Languages (with full text search and user-generated content supporting most international character sets)
  • Q&A (offers an easy and quick way for end users to ask questions including flexible workflow for responding to questions)

 

Preparation Tools

You can accelerate preparation too with ShareVault VDR. Setup and maintain your site quickly without having to click endlessly to get things done.

Accelerate Preparation

  • High Performance browser-based Drag and Drop publishing tools (no software to install)
  • Powerful Batch Tools (for site administrators — allows them to setup and maintain the site without having to click a hundred different links and tabs)
  • Automated PDF conversion
  • No File Size Limits!

 

Integrate with Existing Technology

This VDR offers multiple solutions for incorporating ShareVault into your current business processes.

  • Web Services API (Create, Configure, and Control ShareVault(s) Programmatically)
  • Embeddable Login Widget (Login to ShareVault VDR right from your website)
  • Embeddable ShareVault Widgets (Embed this VDR into your existing web application)
  • Single Sign On (Integrate ShareVault with your existing SAML-2 Compliant User Authentication
  • SharePoint Connector (share your SharePoint content with third parties)

 

24/7 Service and Support

ShareVault VDR will offer users with knowledgeable service 24/7 throughout the full duration of your projects.

24-Hour Service & Support

  • Dedicated Project Manager
  • 24/7/365 Telephone Hotline for both Administrators and End Users
  • All New Customers receive comprehensive training with a ShareVault expert
  • Available professional services (including migration from other VDRs and/or file sharing systems)
  • Remote screen sharing software makes it easy for support specialists to resolve issues and rapidly troubleshoot with complete confidence and security.

 

Plans & Pricing

There are 2 ShareVault VDR plans to choose from, and while ShareVault does not post the prices outright (because each plan has optional features and each plan will be set according to your business’s needs). However, they claim to offer the lowest cost of ownership (TCO) among secure file sharing platforms.

However, while you must contact ShareVault for a direct price, check out the features of each plan below and request a free trial or schedule a demo with a consultant.

ShareVault Express

The Express plan offers users a solid platform for external document sharing, including the core ShareVault features shown above. This may be the entry-level solution that is well suited for basic document sharing applications, but versus virtual data rooms trying to compete with ShareVault, this plan is incredibly solid and chock-full of features.

Features:

  • Granular Access Controls
  • Fully Configurable Document Security Policies
  • Customized Dynamic Watermarking
  • Prevent Print, Copy, and Pasting
  • Hierarchical Tags with Permissions
  • Place a Single Document in Multiple Places in the Organizational Hierarchy
  • Zoomable Thumbnails
  • Infinite Scrolling
  • Instant Full-Text Search with Synopses, Relevance Ranking, Stemming and Boolean Search
  • Smart Fillers
  • Auto-Numbering of the Hierarchical Index
  • Drag and Drop Reordering of Files and Tags / Folders
  • Interactive Activity Reporting Tools
  • Track who has seen documents and when
  • Page-Level Activity Monitoring
  • Monitoring of Viewing Time
  • iOS App and Android App (including iPad, iPhone, iPod Touch, Android Devices, Tablets, Smartphones)
  • Support for Multiple Languages
  • Support for Unicode Text (international character sets) for search, tag (folder) names, user names, group names, etc…
  • Built-In Help Pages with Video Tutorials
  • Blackout Screen for Increased Productivity
  • Smooth, Continuous, and Fast Document Scrolling in a Secure Document Viewer
  • Batch Download (only for administrators)
  • Drag and Drop Uploading
  • No Installation Necessary
  • Easy Audit Permissions with Simple Permissions Report
  • Automatic PDF conversion for over 40 different types of files
  • Auto Conversion of SAS Analytics Files to Protected PDF
  • Can Enable HIPPA and Title 21 CFR 21 Part 11 (for Electronic Records) Compliance
  • Two Factor Authentication
  • Encryption at Rest with Key Management
  • Data Center ISO 27001 Certified
  • 24/7/365 Support for End Users
  • One on One Training Included
  • 24/7 Support for Administrators (except on weekends and holidays)

 

ShareVault Pro

With the ShareVault Pro plan, you get all of the features you see above, PLUS:

  • Prevent Saving of Documents
  • Information Rights Management (for Remote Shredding)
  • Secure Print
  • Block Screen Capture (even for third party screen capture programs and even on iOS App)
  • Page Level Activity Monitoring
  • Monitoring of Viewing Time
  • Batch Download for End users AND Administrators
  • Batch Print with Table of Contents, Separator Pages, and Pages Numbers
  • Optional Inter-Document Hyperlinking
  • Q&A with Privacy Settings and Threaded Discussions
  • Auto Unzip for Large Unloads
  • Inter-Document Hyperlinking for eCTD Regulatory Submission Documents (Optional)
  • Available Integration Connector for SharePoint (works without installing software on your SharePoint servers) – (Optional)
  • Available Integration Connector for Microsoft Office 365 (Optional)
  • Web Services API (Application Program Interface) – (Optional)
  • Single Sign-On (SSO) – (Optional)
  • Embeddable Data Room Components Integration (Optional)
  • 365 days/year Support for Administrators

Free Trial

You can request a free 10 day trial of ShareVault VDR by filling out a simple form at: http://resources.sharevault.com/virtual-data-room-free-trial. The reason you must request a trial is that you must read and agree to an MSA (confidentiality agreement).

This is a no-obligation trial and includes a consultation with a specialist who will assist you in configuring your trial based on your requirements.

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