Admincontrol VDR: Review

What is Admincontrol?

Admincontrol is a virtual data room (VDR) software that is used to share sensitive information and documents — featuring easy sharing tools, security, and total control over one’s sensitive documents, this VDR makes collaboration and sharing a key feature as opposed to simply offering a solution for document and file storage.

This VDR gives companies and businesses the means to swiftly and securely store and share information for transactions, due diligence, the raising of capital, during restructuring, for stock exchange listings, mergers & acquisitions, and a ton of other financial, legal, and business-related functions.

Intended Users

One of the positive aspects of Admincontrol is that it was created to support any business size — not just the small ones. Whether you are an SMB (small-medium business) or a large enterprise, this VDR is extremely useful in a variety of industry solutions, including but not limited to:

  • M&A (buy and sell sides)
  • Post Merger
  • Hedge Funds
  • Private Equity
  • Restructuring
  • Fundraising
  • IPO & Exits
  • Board Reporting
  • Clinical Studies
  • Debt Financing
  • Distressed Real Estate
  • Due Diligence

…and a host of other business, financial, legal, real estate, and technology-driven uses.

Platform(s)

  • Cloud (Online, SaaS, Web)
  • Mobile

Mobile Platforms

  • iOS (iPad)

Features

One of the main functions that Admincontrol was created for was the secure sharing, storing, and access control for Due Diligence and other business-critical projects. While this VDR has a number of functions across industries, the security of storing and sharing information and files with others is something Admincontrol wanted to address above all else for the due diligence process.

Custom designed in order to support due diligence and streamline processes, this VDR allows you to share confidential and sensitive documentation and perform Q&A rounds in a user-friendly, secure, and intuitive environment.

You can also use this data room for M&A transactions, stock exchange listings, capital injections, restructurings, real estate opportunities, financial transactions, procurements, and outsourcing among many other uses.

Due Diligence

One of the core critical aspects of restructuring activities, company divestments, and the evaluation of new strategic business partnerships is due diligence. A company must prepare themselves to disclose everything from bonus agreements, customer contacts, patent certificates, and more. Due diligence is crucial for the final valuation of a company and sales processes are often initiated on short notice in addition to day-to-day operations / activities.

Completing a the process of due diligence is demanding on a business and so Admincontrol designed their VDR to facilitate that type of work to make it as easy as possible. They also add clear recommendations on how you should proceed in the due diligence process in order to achieve the best outcome possible.

Q&A

Question and Answer sessions. This advanced Q&A module has options for delegating, exporting, and subscribing to questions and answers.

Export

This option allows you to download the entire data room once the process has been completed.

Process Overview

Complete process overview, control of users, and real-time reports.

Annotations and Comments

You get the same possibilities with the VDR as on paper: write notes, sign, and make comments on your documents.

Archive

All documents and files are stored in a digital archive with search functionality.

Reporting and Searching

Complete overview, reporting, and log on all usage and users.

Common Login

For participation in different types of projects.

Security

State-of-the-art security mechanisms are used.

iPad App

Documents are always available to you via your iPad application.

Drag and Drop

Easy organization of documents and content.

24/7 Support

You can have local assistance and support 24/7/365 days a year.

Security and Privacy

Any great VDR must offer a secure and private platform for the most sensitive of business, financial, and company information. Admincontrol focuses on security on all levels, from product development, daily operations, decommissioning of IT equipment, and more.

  • Customer data available only to registered users with the proper access privileges
  • Users without the correct privileges have no access to the data
  • If devices with offline data from the VDR are lost or stolen, you can easily delete information using the remote wipe feature
  • All employees at Admincontrol are security cleared

Admincontrol regularly orders an independent auditor’s report (ISAE 3402) regarding the control environment at Admincontrol including: potential security issues. This process and audit is performed by certified IT auditors.

Security Monitoring and Testing

All user activities are logged in the application log with: time, date, IP address, username, and information regarding whether the login was successful.

This includes: opening, deleting, changing, and creating of new documents, tasks, and meetings.

All user activity on the web server and operating system is logged. Admincontrol has dedicated firewalls and traffic logs in and out from servers.

All traffic is monitored in real time and detects and blocks threats (IDS/IPS solution) — all warnings from the detection system are analyzed by security experts in a Security Operation Center 24/7/365.companies. Application and infrastructure analysis regarding the portals are performed. This uncovers any potential vulnerabilities that can be used in hacker attacks.

On a regular basis, Admincontrol orders in-depth security analyses be performed by external, third party IT security

Systems Development

Admincontrol makes use of OWASP security guidelines, which are a standard for performing application-level security verifications. Security is continuously evaluating production systems and servers.

Microsoft .NET technology is also used for developing secure internet applications.

Access Control

Admincontrol VDR gives each user a unique username and password that must be entered every time they log in to the virtual data room. This password is not stored in the database as clear text.

  • Auto-generated code on the user’s mobile phone (SMS two-factor solution) is sent out each time a user logs on
  • Admincontrol issues a session cookie to record encrypted authentication information for the duration of a specific session
  • The session cookie doesn’t include password or username of user — only an encoded session ID
  • When customers are granted access to portal, all information (username and password included) are encrypted using Secure Socket Layer (SSL) technology
  • The 256 Bit SSL encryption protects documents and other information when transported between your computer and the server
  • User Privileges: role-based and give rights to relevant folder level
  • All information is linked to folders, including information about decisions and meetings
  • In order to be included in a given role, a customer’s user admin must assign rights to relevant users

Document Security

Documents and files can only be accessed through the Admincontrol VDR applications. All PDF files are read in a browser that doesn’t leave any readable traces of your document on the client machine. The reader’s “cache” is deleted when the document is closed.

The customer’s admin can control printing rights to each document and select whether the files/documents should be available for download or only to be read in the secure PDF reader.

Data Center Security

The Admincontrol data centers are operated through “Best-of-Breed” policy (best practices model) that only uses hardware, software, and middleware from leading manufacturers. The rooms are further protected with the following security measures:

  • Monitoring system (moisture and fire sensors
  • Temperature control
  • Raised floor
  • UPS with diesel generator backup
  • Fire extinguishing equipment
  • Security — all access to buildings and rooms are logged
  • All access to rooms are video monitored
  • Only authorized personnel have access to physical equipment that runs portals

Technical Features:

Document Security

  • 256 Bit SSL Encryption
  • Data Backup
  • Virus Scanning
  • Dynamic Watermarks

Access Security

  • Permission Groups
  • Two-Factor Authentications
  • Set User Permissions

Audit Report

  • Audit Logs
  • Document Version Control
  • Notifications

User Interface

  • Branded Website
  • Scroll-Through Viewer
  • Bulk Uploads
  • Drag and Drop Files
  • Full Text Search
  • Q&A Section

Accessibility

  • iPad (iOS) Application
  • Mobile Device Interface
  • Multi-Language Support
  • No Client Software Required

Additional Benefits

  • Data Room is built around streamlined process and is intuitive and user-friendly for all parties
  • Interactions and shared documents are secured outside of the enterprise
  • Structure and control of all data and sensitive documents
  • Support and access is available to you 24/7/265
  • Dedicated client manager assistance during startup and throughout process

Plans / Pricing

For pricing options, you must contact Admincontrol directly as to create a customized VDR that is perfect for your business or company.

Contact Link: https://admincontrol.com/contact-us/

Free Demo

For a free demo, head to the website and click on the hash marks on the front, right-hand side of the screen and click on “Request Demo.” Link: https://admincontrol.com/data-rooms/#Features

All you need to request a demo is your name, a phone number, an email address, company name, county of residence, and the product you are choosing to demo.

Contact Information

Admincontrol VDR is a multi-language software that offers physical locations around the globe as well as support via phone and email from a range of countries as well.

Take a look at the Contact page to find the right email, phone number, or physical location near you: https://admincontrol.com/contact-us/.

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Virtual Vaults VDR: Review

What is Virtual Vaults?

Virtual Vaults is a virtual data room (VDR) created in the Netherlands by Virtual Vaults Nederland B.V., which offers users around the globe with a secure, collaborative VDR that can be used to store sensitive information, safely manage transactions and acquisitions, and provide a global cloud-based data room that can be accessed by the appropriate parties from anywhere.

Available in English and Dutch, this software uses a proprietary license and can be accessed through the cloud (online) as well as on just about any mobile device through their mobile-versioned website.

There are three specific virtual data rooms offered by Virtual Vaults:

  • M&A
  • Real Estate
  • Accountancy

Intended Users

Virtual Vaults is intended for all business types and sizes, from SMBs (small-medium businesses) to large enterprises. Industry solutions include: M&A (sell and buy sides), Post Mergers, Private Equity, Restructuring, Hedge Funds, Finances, Board Reporting, Clinical Studies, Debt Financing, IPO & Exits, Litigation, Distressed Real Estate, Bankruptcy, and more.

Since there are three data room types offered by Virtual Vaults, it is best to first identify which VDR is most in line with your industry needs: M&A, Accountancy, or Real Estate.

Platform(s)

  • Cloud, SaaS, Online/Web
  • Mobile
  • No Downloads/Client Needed

Mobile

  • Mobile Website (via web browser)

Features

Virtual Vaults secures your financial, personal, client, and other sensitive data very well. This is a cloud-based software whose working methods and hardware combines in order to offer the right security for SMBs and Large Enterprises.

The platform is very user-friendly and avoid the junk and clutter that many softwares have. Most importantly, the security is the starting point rather than an add-on, and as a main attraction to this VDR, the features are built on top of a secure foundation.

Setup

Upon signup with Virtual Vaults, your VDR will be open and ready to use in only 3 hours. You will also get a personal kick off by a member of the Virtual Vaults team.

Content

  • Bulk Upload
  • Mass Download
  • Bulk Renaming
  • Personal Notifications
  • Drag and Drop
  • File Types are Numerous

Roles and Permissions

As with any good and secure VDR, Virtual Vaults offers special permissions ot be specified for individual documents.

Viewer

The viewer supports the following file formats, among others: .pdf; .docx;  .xls; .xlsx; .ppt; .pptx .msg; .pps; .ppts; .txt; .bpm; .gif; .tif; .tiff; .png; .jpg; .jpeg; .doc;.

Invite

You can prepare your invites to the VDR and send them immediately or later on. You can also personalize your text so that your first contact is more personal in the invite email. Finally, registration is simple, and the registration wizard will help individuals you invite to your VDR effortlessly register for the data room.

Q&A

  • Link Documents
  • Split Screen
  • Import Answers (collect answers in Excel and upload)
  • Personal Notifications
  • Save as Draft
  • Import Questions (collect questions in Excel and upload)

Closing

You have options when it comes to closing, as well.

You can choose to receive your closing on USB drive or DVD within 24 hours time. Each closing also contains a hyperlinked index and folder structure, so that you can use the documents offline. And Virtual Vaults even sends a letter with every closing.

Reports

You will receive the following reports on the features below:

  • Roles and Permissions (overview of who is allowed to do what inside of the VDR)
  • Content (Location Changes, Daily Activities in the VDR, Renaming of Content, and Uploads)
  • Q&A (manage this section with reports on questions, answers, roles, and categories)
  • Activity (you can get a direct overview of documents that you have and have not seen)
  • Complete Log (Virtual Vaults logs everything and all actions by users — including those of Virtual Vaults employees)

Security

You can see the security feature of this VDR in the “Security” section below — we don’t wish to be redundant. However, in addition to these security certifications, the following applies to this VDR as well:

  • Filter IP Addresses
  • Time Restrictions
  • High-End Data Centers
  • EU Data Storage
  • SSL / TLS Connection

Support

Support is available to users 24/7 through phone and email. You can also live chat through the website.

Users also have a dedicated project manager and will receive the option to have a data room specialist to provide training sessions on location if you wish.

Using this VDR

To use this VDR, you need only to open your browser. Virtual Vaults is compatible with all of the most popular browsers and is compatible with Apple devices as well as Android and Windows.

You can also access and use any mobile device such as an iPad, tablet, smartphone, iPhone, etc… The interface of this VDR will adapt to your device and the VDR can be reached easily through a web browser.

No apps to download on your smartphone and no plug-ins are required on your PC — all you need is an internet connection and a browser to work and use this VDR.

Security

Virtual Vaults features a range of security that will ensure that your data, files, partners, and clients will be protected.

ISO 27001:2013

Virtual Vaults works with an ISMS (information security management system), which is a systematic approach to managing and security sensitive company information. Risk management processes involve processes, people, and IT systems in securing information and this VDR is indeed ISO certified for the use of ISMS.

256-bit AES

Virtual Vaults uses a power 256 Bit AES Encryption in order to protect all data on the cloud platform. This includes saved data and all internal data flows.

Microsoft SDL

They also built their VDR platform in line with the Microsoft SDL (Security Development Lifecycle). What this does is guarantee that security and reliability remain the fundamental aspects of the VDR products you use.

Microsoft Azure

This software is well known as the most reliable and secure cloud platform available — Virtual Vaults uses Microsoft Azure, which has a guaranteed uptime of 99.95% or higher — in addition, Azure allows you to store your data in a specific region (for example, only the in U.K [Dublin]).

All components of Microsoft Azure’s platform has complied with the DNB (Dutch Central Bank) as of May 7, 2013. This means the use of Azure is accredited.

The Azure cloud platform has the following certificates for security and other standards, including but not limited to:

  • ISO/IEC 27001:2013
  • ISO/IEC 27018:2014
  • SSAE 3402
  • HIPPA BAA
  • UK G-Cloud
  • PCI DSS
  • EU Module Clauses
  • Singapore MTCS Standard
  • FedRAMP
  • Australia IRAP

GeoTrust Encryption

From platform to browser, Virtual Vaults VDR encrypts the data flowing between your computer and the VDR with GeoTrust Encryption.

You can view the company’s verification of this secure connection here: https://sealsplash.geotrust.com/splash?&dn=www.virtualvaults.com

Continuous Testing (Hacking as a Service)

Deloitte periodically tests the security of the Virtual Vaults infrastructure and applications. By testing continuously by their own security team as well, this VDR performs manual and automatic systems tests on a daily basis in order to find security risks and patch them before they become a problem.

Dat Storage

  • Data storage in the EU
  • Physical and Cyber Security

Virtual Vaults at a Glance

Document Security

  • 256 Bit SSL Encryption
  • ISO 27001 Certified
  • Data Backup
  • Dynamic Watermarks

Access Security

  • Multiple Factor / Multiple Channel Verification
  • Set User Permissions
  • Two-Factor Authentications
  • Permission Groups

User Interface

  • Branded Website
  • Drag and Drop Files
  • Bulk Uploads
  • Full Text Search
  • Q&A Section
  • Scroll-Through Viewer

Accessibility

  • Mobile Device Interface
  • No Client Software Needed

Audit and Reporting

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control
  • Notifications

Plans & Pricing

There are three different VDRs to choose from: M&A, Real Estate, and Accountancy. For each, you must contact Virtual Vaults in order to get a quote based on your needs.

You can request a quote with Rosanne van Kleef through a number of methods at the following link: https://www.virtualvaults.com/request-quote/. Your quote will be personalized, ready within 3 hours, feature 24/7 support, and you will get a personal kick-off. There are no lengthy contracts to sign either.

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idrShare: Review

What is idrShare?

Brought to you by idrShare LLC, idrShare is a virtual data room based in Texas that allows businesses to share, manage, and store files securely and reliably. The VDRs offered by this service provider are tailored to your specific needs — from unique branding needs, website layout, color theme, and more — you can not only manage your documents but get ahead with branding as well.

The data room admin has control over who views what files, they can customize their sites, and control how this VDR is used.

Intended Users

This virtual data room is intended to be used by both SMBs (small and medium businesses) as well as large enterprises.

The industry solutions this VDR is geared towards include: due diligence, litigation, hedge funds, M&A (buy and sell sides), post merger, private equity, and restructuring.

With twelve years of experience in virtual data room services, this built-to-suit VDR solution can be used by oil and gas divestment companies, investment banks, commercial banks, major public companies, and private equity advisors.

License

  • Proprietary

Platform(s)

  • Cloud, SaaS, Web
  • NO Download Client Needed
  • Mobile

Mobile

  • Web and iOS App

Features

This VDR offers custom-fit features and functions that are tailored to your company’s specific needs. No programming is required — the VDR administrator customizes the site with ease. Not only does idrShare provide a secure VDR, but also includes numerous features and tools for secure collaboration and workflow.

Upload & Share Documents

  • Drag and Drop or Bulk Upload files, folders, and folder trees
  • Control Permissions and Access Rights
  • Invite Data Room users (as many as you wish), from outside and inside your firm

Publish & Track Document Access

  • Drag and Drop  or Bulk Download files, folders, and folder trees
  • Restrict Document Access with DRM (digital rights management) on document viewing, printing, and download
  • Apply tamper-proof watermarks to track access to sensitive documents
  • Receive alter notifications whenever critical documents or folders are updated

Track & Audit Document Access

  • All document and user activities are logged for compliance and audit
  • Usage reports by document, folder, and document library
  • Usage reports by user

Feature Details

Site Definition

Customize each VDR site.

Portal Site Templates

Customize customers’ data room site without custom coding.

Privacy Controls

Maintain privacy control of folders and documents.

Control Panel Page

idrShare already custom developed with SharePoint — contains pointers to all key admin tasks so that the Site Admin doesn’t have to learn SharePoint.

Drag and Drop

Easily drag and drop folders, files, and even folder trees using Windows Explorer.

Bulk Document Transfers

idrShare added a proprietary, high-performance bulk upload and download capabilities so that your files are quickly and reliably uploaded. Even the upload of Gigabytes (GB) is quick and ensured.

Document and Folder Permissions

Admins will have complete control over who can read, modify, or contribute to documents.

User-Based Access Control

Provides the ability to include a folder in the VDR that can be seen by some individuals but not others. For example — after the data room has been open for a while, you can create a new folder with certain documents that only bidders who are qualified can view.

Granular Access Controls

idrShare added additional granular access controls, so that you can restrict who can download, view, and print documents.

New Document Alerts

When new documents are added to a large data set, you can pinpoint new document arrivals and modified document — this saves time and eliminates combing through thousands of data room documents.

Email Notifications

Register to receive notifications via email whenever a document or document library contents have changed — you can keep on top of what is happening on a transaction or deal.

Watermarking

idrShare added watermarking capabilities as well, so you can add “Confidential Information” and logos (as well as other notices) on to sensitive documents in order to track the origin of printed copies.

Watermarked PDF Downloads

You can also convert popular document types into Adobe PDF files for download — you can watermark and protect read-only copies of sensitive documents.

Search Feature

Use the built-in search function to find relevant documents quickly based on content or custom meta tags.

Check-Out / Check-In

Document versions can be maintained, along with an audit trail of who modified documents — and notifications whenever critical documents are updated.

Single Sign-On

This provides secure access to multiple sites without the need to login multiple times.

Document Security

  • 256 Bit SSL Encryption
  • Virus Scanning
  • Data Backup

User Interface

  • Branded Website
  • Bulk Uploads
  • Full Text Search
  • Drag and Drop Files
  • In Document Linking
  • Q&A Section
  • Microsoft Office Integration
  • Windows Explorer Integration
  • Scroll-Through Viewer

Accessibility

  • iPad Application
  • Mobile Device Interface
  • No Client Software Required

Access Security

  • Mobile Device Management
  • Permission Groups
  • Multiple Factor / Multiple Channel Verification
  • Two-Factor Authentication
  • User Security impersonation

Employee Privacy Policy

  • All employees and contractors sign confidentiality agreements

Audit / Report

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control

Microsoft SharePoint

idrShare’s virtual data rooms are built upon Microsoft SharePoint’s Server platform. Using this platform gives users a flexible, robust VDR without the clutter. This VDR uses SharePoint because it is an integrated suite that has capabilities that enable users to share documents, manage projects, and publish information to others — all with security and complete confidence.

Reporting Features

Site admins and owners are given access to the Control Panel (custom designed by idrShare), and can generate user and site activity reports by selecting a report, then a start and end date — that’s all it takes! Reports are then quickly generated and can even be exported to an Excel spreadsheet or PDF document.

You can choose any of the reports below:

  • Login Activity by Site
  • Login Activity by User
  • Data Room Activity by All Users
  • Data Room Activity by User
  • All User Logins by Subsite
  • All Subsite Logins by User

Data Room Security

idrShare has a surprising range of security, both cyber and physical.

Security Layers:

  1. Data Center Security
  2. HTTPS and SSL Encryption
  3. SharePoint Security and User Authentication
  4. Granular Access Controls for Documents and Data

Data Center Security:

  • All customer VDRs are housed with a Rackspace Data Center, on a dedicated server in Chicago, Illinois.
  • SSL Certified Sites
  • 128 Bit Encryption
  • 256 Bit Encryption
  • Managed Firewalls
  • Anti-Virus Software and Scanning
  • Multiple Tiered Access Levels (and data is stored on servers within a Tier II SAS 70 certified data center)
  • Rackspace Hosting Security

Physical Security, Operational Security, and System Security are all covered.

Request Quote

You can request a quote from idrShare based on your needs at https://www.idrshare.com/pricing/request-quote/

Free Trial

You can try idrShare for free by filing out a free trial application at https://www.idrshare.com/pricing/register-free-trial/

Free Demo

Request a free demo at https://www.idrshare.com/pricing/demo-request/

 

Contact Information

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Dealtable (VDR): Review

What is Dealtable?

Founded in 2016, Dealtable is a virtual data room (VDR) by Dealtable, Inc.; and is a deal management platform that allows its users to control how their deals are: negotiated, marketed, and due diligenced.

This platform is free, offers high security levels, offers set user permissions, and has features such as: deal exporting, document tracking, e-signing, and more, in order to help dealmakers close deals quickly and more efficiently.

Intended Users

SMBs — small and medium businesses.

VDR Countries and Languages

  • U.S., Canada, U.K., and International  / English

License

  • Proprietary

Platform(s)

  • Online, SaaS, Web/Cloud
  • Mobile

Mobile

  • Mobile Website
  • Android
  • iOS

Devices Supported

  • Windows
  • Mac
  • iPhone / iPad
  • Mac
  • Linux
  • Web-Based

Features

Dealtable VDR’s slogan is “a data room for the digital era,” and while it is a new VDR (founded in 2016), it certainly is filling a niche market in data rooms — deal management in the modern/digital age.

Dealtable offers a secure platform with the highest levels of security in order to provide file sharing and deal management. Also including a wide array of features, this VDR platform allows its users to manage members seamlessly during dealmaking and market their deals by embedding and exporting data into any other website.

  • Secure Document Management
  • Granular Deal Member Permissioning
  • Password-less login and onboarding (instant onboarding)
  • Document Version Control
  • Built-in E-Signing
  • Reporting
  • Document Activity Tracking
  • Deal Advertisement Exporting and Embedding

This cloud-based document and deal management solution is integrated with e-signing functionality that is legally binding (much like how legally binding an actual document becomes when you sign it). Simply put, Dealtable is the next generation in virtual data rooms for dealmaking.

Along with providing a secure and private digital room in the cloud, admins can decide what users are allowed to download, view, edit, and sign. There is even a quarantine on all data so that you know all information is secure. You can make deals with this software from around the globe or across the nation with partners and clients, without having to be in the same physical room. This platform enables users to track documents and sign electronically.

Mobile

Document Security

  • 128 Bit SSL Encryption
  • 256 Bit SSL Encryption
  • Data Backup
  • SOC 2 Certified
  • On Save / On Open Encryption
  • ISO 27001 Certified
  • SSAE 16 Certified

Access Security

  • Mobile Device Management
  • Set User Permissions

User Interface

  • Branded Website
  • Scroll-Through Viewer
  • In Document Linking
  • Full Text Search
  • Drag and Drop Files
  • Bulk Uploads

Audit / Report

  • Audit Logs
  • Document Version Control
  • Notifications
  • Automatic Audit Reports

Accessibility

  • iPad Application
  • Mobile Device Interface
  • No Client Software Required!

Pricing

As we stated before, Dealtable does offer a free platform. The cost of your plan is based on your needs, so Dealtable will give you a quote.

To get started, simply head to their main website and enter an email address: https://www.dealtable.com/

Customer Service

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Vitrium (VDR for Intellectual Property, Copyright, and Content): Review

What is Vitrium?

Vitrium is a software that provides document security solutions for publishers and owners of PDF documents in order to protect their valuable content. Vitrium is more than a virtual data room (VDR), it is also more than copyright protection — this software stores and protects: intellectual property, confidential and sensitive information, and revenue-generating content as well.

The company’s flagship product, Vitrium Security, has been used by over 1,000 companies and been used by millions around the world. Founded in 2005, this Canadian security software offers a variety of data room features as well as intense document security and protection.

Not only does this software feature a virtual data room, document security, and other features, but it offers users with enterprise DRM controls for digital rights management.

Intended Users

  • Publishers
  • Content Creators (Revenue Generators)
  • Owners of Intellectual Property
  • Owners of Copyrighted Property
  • Businesses/Companies with Confidential and Sensitive Information/Documents

Industries include:

  • Education and Training
  • Associations
  • Research and Advisory
  • Financial Services
  • Technology
  • Media and Publishing

Deployment

  • Cloud, SaaS, Web
  • Mobile Friendly

Mobile

Vitrium is mobile friendly and offers access through HTML5 web viewer.

Features

If you need serious content security, Vitrium is very unique in this aspect in the VDR industry. From Data Protection, Collaboration, Document Tagging, Rose-Based Permissions, and Secure Preview, Vitrium Security is a VDR that offers a lot to users.

Document Security

This virtual data room and document storage is protected with military grade encryption and security. No matter who is accessing your content, from what device, or where, the layers of encryption and security will travel with the document — even if it is saved to a local machine, mobile device, or corporate network.

You can decide how you set your documents up — depending on how you have done so, the user will need some form of credential or authentication (of your choice) in order to view the content.

Enterprise DRM (Digital Rights Management)

This software provides any sized business or company with the ability to have enterprise DRM implemented within their IT environments. This DRM offers controls that you would receive from large systems, but at a more affordable price and with a more personal touch.

  • Extensive Set of DRM Policies for Setting User Controls
  • No Apps or Plug-Ins for Customers to Download in Order to Gain Access to Content
  • Scalable Solution to Meet Demands in the Future
  • Military Grade 256 Bit AES Encryption for PDF and Office Files

Secure File Sharing

File sharing is easier than ever in this cloud-based software, but it is also one of the most secure you can get. You can share your secured files within your IT environment or online with military grade encryption that travels with your document, as well as extensive digital rights management (DRM) controls for protecting your Excel, Word, PDF, and PowerPoint files.

Right out of the box, you can sync with Dropbox, Box, Google Drive, and OneDrive — or you can integrate with another file sharing platform, be it a homegrown, off-the-shelf, or custom system. The extensive APIs offered by Vitrium has you covered.

Virtual Data Room

Regardless of whether you are having a financial meeting, board meeting, legal proceeding, or M&A deals, you can use Vitrium as a secure VDR as well. This software was designed to meet the needs of SMBs with a robust document security system and DRM controls.

You can protect your company and clients’ confidential and sensitive documents while controlling user permissions and receiving extensive analytical reports.

  • Secure Files, Manage Groups or Users, Apply DRM Controls and Policies within a Central Administrative Portal
  • Analyze Who is Opening Files, For How Long, When, What Pages are Viewed, and more
  • Easy Access to Secured Files with Mobile and Web Friendly Links
  • Track, Expire, or Revoke File Access Any Time — Even After it has been Downloaded or Shared

Detailed Analytics

You can track every document to see who is accessing your files, when, from which IP address, machine ID, type of browser or application, and more. Gain some incredible insight including page-level information.

  • Access Real-Time Analytical Reports
  • Track User Activity (Date, File Opened, IP Address, etc…)
  • Look Up Error Messages, Applications and Browsers Being Used
  • Analyze User Behaviors (Pages Viewed, Time Spent, Read-Through Rate)

Customization and Integration

Users can tailor document security to your particular industry and organization’s needs and brand. Integrate Vitrium easily with existing systems.

  • Customize Login Forms, Watermarks, etc…
  • Integrate with any third-party or homegrown system, including:
    • Document Management Systems
    • Content Management Systems
    • eCommerce Systems
    • LMS (Learning Management Systems)
    • Websites
    • Web Portals
    • Intranets

Security

The ironclad document security offered by Vitrium will protect your Office and PDF files from being exploited by third-parties. Users will gain insight with real-time analytics reports, and you will enjoy high-level encryption as well as controlled access.

High Level (Military Grade) Encryption

Your files and content are protected with 256 Bit AES encryption. This security travels with the document — this means when it is at rest and in transit.

  • 256 Bit AES
  • Security Travels with Document
  • Password Protection (or Use Credentials from 3rd Party System)
  • MITM (Man-in-the-Middle) and Replay Attack Prevention

User Controlled Access

Your documents are better secured because you control how they are secured. This includes setting passwords or other credentials, blocking the ability of copying or printing, setting device limits, IP limits, expiry dates on documents, and more.

  • Allow or Block Copying and Printing
  • Allow or Block Annotations or Commenting
  • Set Printing and Device Limits
  • Set Computer and IP Address Limits
  • Manage Users within Vitrium Security or 3rd Party System
  • Add, Delete, or Modify Users or Groups at any Time
  • Assign Permissions and Define your DRM Policies
  • Maintain, Track, and Control User Activity at all Times

Seamless User Access

  • Web and Mobile-Friendly Access with Vitrium’s HTML5 Web Viewer
  • No Plug-Ins or Apps Required for Users to Access Content
  • Additional Compatibility with Adobe Reader and Acrobat

Plans & Pricing

There are two plans (editions) to choose from: Standard and Enterprise. Each offers a different range of features, functions, and options.

To price each edition, you must contact Vitrium, at: http://www.vitrium.com/contact/

Standard

File Types and Encryption

  • PDF, Word, Excel, PowerPoint
  • 256 Bit AES Encryption

Controls and Rights Management

  • Print, Copy, and Annotations Control
  • Document or Page-Level Password Protection
  • Set Device Limits, Offline Access, and Date Expiration
  • Revoke or Replace Documents at Any Time

Watermarks

  • Add Plain-Text or Custom Watermarks that Pull User and Other System Data

Accessibility

  • Web Browser Support for Desktop/PC, Tablet, and Smartphones
  • Adobe Reader, Acrobat
  • Offline Access Available for Secured PDF Files and Web Links
  • Support for Visually Impaired Users (Compatible with Read-Out-Loud Applications)

Analytics and Reporting

  • Document and User Tracking (Files Opened, IP Address, Date and Time, etc.)
  • Real-Time Analytical Reports

Administration and Integration

  • Customizable Login Form and Cover Page
  • Configurable Document and Watermark Settings and DRM Policies
  • Out-of-the-Box Sync with: Dropbox, Google Drive, Box, OneDrive, and Salesforce CRM

Enterprise

The Enterprise Edition includes everything in the Standard Edition, plus:

  • Control Different Versions of Your Documents without Losing Previous Versions
  • Set Unlock Limits, Print Limits, and IP Address Limits
  • Add Multiple Watermarks or Multi-Line Watermarks
  • Configurable Staff Roles and Permissions
  • Batch or Automated Processing of Documents
  • Single Sign-On and Integration Capabilities with 3rd Party Systems
  • Installed Version Available

 

Free Demo

You can also request a one-on-one Demo (30 minute demonstration) at the following link: http://www.vitrium.com/request-a-demo/

 

Training and Support

  • Online Support
  • Support (During Business Hours)
  • Documentation
  • Webinars
  • Live Online Training

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