iRooms by Imprima: Review

What is iRooms?

iRooms is a virtual data room (VDR) created by Imprima. This VDR takes security of their data rooms more seriously, as evidenced by their slogan, “Security with Substance.” As a leading VDR provider, iRooms offers its users a virtual data room platform that is extremely secure, fully supported, and beautifully functional. This software is marketed worldwide and support centers are offered by Imprima from a variety of countries and in many different languages.

Intended Users

In 2001, Imprima became the first European virtual data room provider to offer an M&A (merger and acquisition) focused due diligence platform. Ever since, iRooms specializing in executing online due diligence, M&A, pre-IPO due diligence, and important deals — all with security, confidence, and ease of use that is efficient for all parties involved.

This software is great for any sized business, but is best suited for mid-size and large enterprises. iRooms has offered their services to the world’s largest companies in executing high-value transactions in 160+ countries.

Current clients include:

  • Barclays
  • Bank of America Merrill Lynch
  • BNP Paribas
  • Citi
  • CMS (Law and Tax)
  • Biomnis
  • Boer & Croon
  • BP
  • Allen & Overy
  • CBRE
  • Conergy
  • Deloitte
  • Credit Suisse
  • Cushman & Wakefield
  • Deutsche Bank
  • DC Advisory
  • Goldman Sachs
  • EMI
  • Flamco
  • HSBC
  • J.P.Morgan
  • ING
  • KPMG
  • Manchester United
  • Morgan Stanley
  • Nationwide
  • Nexter
  • Pioneer Investments
  • Rothschild
  • Technicolor

Deployment

  • Desktop (Windows and Mac OS)
  • Mobile (Android and iOS)
  • Web-Based / Cloud / SaaS

Features

iRooms continues to invest in high-tech and cutting edge technology solutions that makes sure that the iRooms VDR platform is continuously up-to-date in terms of security and features. This is definitely a positive for those seeking for a VDR that is actively trying to remain competitive with other software providers.

Security

iRooms is indeed one of the more secure VDR’s available. This includes not only the virtual data room space itself but the personnel, customer support staff, and physical location of the data servers.

The iRooms software and personnel are fully certified for ISO/IEC 27001 — this is recognized as the global standard for information security management.

iRooms is a European provider, which is great for U.S. companies too because the servers are faster when based in Europe, and your files are not subject to the US Freedom Act (also known previously as the US Patriot Act).

The data that is stored in the iRooms servers (as well as data that is transferred over the web), is protected using 256 Bit encryption.

Security is verified regularly through third-party penetration testing as well as virus scanning.

At the end of your business deals, iRooms encrypts all of the content on your compliance archive.

Additional platform security features include:

  • Full control over users’ data access (through granular permissions)
  • Fully customizable dynamic watermark available for all document types
  • Optional prevention of save, print, copy, download, and print screen (screen capture)
  • Optional Two-Factor user authentication

Compatibility

You can access your iRooms VDR through desktop devices (Windows, Mac OS) as well as mobile devices, such as Android and iOS.

iRooms is supported through a great range of browsers including:

  • Google Chrome
  • Firefox
  • Safari
  • All versions of Microsoft Explorer

Getting Started is Easy

When getting started with iRooms, you can be happy with the fact that it is very easy to begin. There are no plug-ins or downloads needed for this software.

Interface

The intuitive and easy-to-use interface is always claims by just about every virtual data room on the market, and so the truth behind how easy to use dashes and interfaces are is based on personal preferences. iRooms does have a very usable interface that uses a best-in-class Q&A, easy to locate tabs, and a reliable VDR experience.

Reliability

iRooms boasts a 99.9% or greater uptime that is consistently achieved. You also won’t have to worry about potential email insecurities as you work within the secure iRooms VDR environment. With a fully auditable Q&A for disclosure and compliance and web acceleration to ensure your data is delivered quickly, you can rely on security and speed.

Backups

iRooms also offers encrypted backups as a standard — they are stored at a secure location that is away from the primary data center. Disaster recovery protocols are in place to ensure business continuity, so that no matter what happens to the main VDR servers (in an unlikely event), your data and business will be unaffected. This is a great redundancy system that is extremely reliable.

Project Management

Unlike most other VDR providers, project management by Imprima professionals is included in their standard pricing.

Pricing

For pricing quotes and to set up your unique virtual data room, you must contact the professional sales team at Imprima iRooms: http://www.imprima.com/Contact-Sales  

Training and Support

iRooms offers 24/7, which not a lot of VDR’s offer as a standard to their users. These support team members are available globally, worldwide, and speak a variety of languages.

In addition to customer support, you also have a professional team of Project Managers with Imprima, who are there to support you with running your VDR from start to finish. These professionals will help you build and structure your VDR, manage access, and create compliance post-deal archives.

Project Management is an included feature in standard pricing. In addition to managing your VDR day-to-day, Imprima also ensures rigorous and regular QC (quality control) throughout the lifecycle of your project. This is a comfort to many large corporations with a lot on the line. You can focus more on completing your deal rather than worrying about security or glitches.

An interesting support option offered by Imprima iRooms, is Pre-Virtual Data Room Services. This pre-data room services helps users with document retrieval, scanning, collation, indexing, and distribution. This delivers a ready-to-go VDR for you that includes all of the relevant documents and files in the right folders — ready to be access and controlled by users and deal managers.

Demo

You can contact Imprima to request a Demo or to request more information about iRooms VDR: http://www.imprima.com/Contact-Sales

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ePACS Data Room: Review

What is ePACS?

The ePACS Productivity Suite is a straight-through processing platform intended for use by financial service firms. Developed by Docuspace Technologies, this paperless, cybersecure platform is compliant and is a great software for back office needs. From advisor on-boarding, advertising review process, and transition assistance, this SEC and FINRA compliant software is a complete suite for productivity that is based completely in the Cloud.

Included in the ePACS Productivity Suite is the ePACS Data Room.

Intended Users

Docuspace is a single-vendor platform that is perfect for RIAs, Advisors, Broker-Dealers, and other financial services. The virtual data room is great for mid-size and large enterprises that need a secure VDR — either standalone or with the ePACS Productivity Suite.

The ePACS Data Room is ideal for major transactions, large projects, contract negotiations, mergers and acquisitions (M&A), and other transactions that involve multiple parties.

Deployment

  • Cloud, Web, SaaS

The ePACS Productivity Suite

This Suite by Docuspace features nine modules into this software:

  • ePACS Connect
  • ePACS Straight-Through Processing
  • ePACS Centralized Vault
  • ePACS Data Room
  • ePACS Compliant Mail
  • ePACS Advisor On-Boarding
  • ePACS Transition Assistant
  • ePACS Advertising Review
  • ePACS AI Solution

We are going to focus on the ePACS Data Room.

ePACS Data Room

The ePACS Data Room is a 100% web- and cloud-based VDR that offers high security, version control, compliance, and access permission tracking. This VDR is ideal for large transactions that require multiple parties such as M&A, contract negotiations, and major projects.

This VDR by Docuspace is very customizable when it comes to auditability and access rights, so as an administrator, you can restrict or allow compartmentalized or sensitive documents and data to certain, authorized users only.

The ePACS Suite, including its VDR, was created and is hosted by Docuspace’s secure cloud infrastructure. This gives all users a superior collaborative platform that makes it easy for a group of individuals to manage, update, and access secure documents, efficiently and securely.

Ideal for Broker-Dealers, Advisors, and RIA, you can enjoy the following features of the ePACS Data Room:

  • Secure sharing of documents with custom control over access level
  • Eliminate misplaced or lost documents
  • Track document versions electronically
  • Enable compliant and secure collaboration
  • Excellent for HR documents, financial documents, books, records-management, and procurement.
  • Hands-on professional assistance
  • Hassle-Free Process
  • Attach rich data indexing and notes to documents
  • Create virtual work rooms where users can access documents anywhere at anytime
  • Go 100 Percent Paperless

ePACS allows users to process all lines of business, to get their paperwork right the first time, to go 100% paperless, maintain regulatory compliance, and to get commissions and fees paid quicker.

100% Paper Free

Training

  • Live Online
  • In Person

Support

  • Online
  • Business Hours

Free Demo

You can watch a free demo instantly through the following link: https://docupace.com/request-a-demo/

Clients

Pricing

When it comes to pricing, you must contact Docuspace Technologies to inquire about the right ePACS for their business or service. You can choose to purchase the ePACS Productivity Suite, which includes the ePACS Data Room, or you may be able to pick and choose which of the nine modules in the suite you want.

Docuspace is based in Los Angeles, California.

Contact Information

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Infocentrix VDR: Review

What is Infocentrix?

Infocentrix is a new Australia-based virtual data room (VDR) that is secure, offers document management and sharing capabilities, and is web-based for superior access and pricing. This VDR is a cloud-based solution that allows businesses and companies to upload documents online, keep them organized, allow them to be accessed by other users, allow them to be shared to other parties, and be an effective solution to many of the transaction needs of businesses, lawyers, financial institutions, and professionals in a range of industries.

 

Intended Users

Infocentrix VDR is a cost effective data storage solution for bankers/financial officers, advisors, lawyers/law firms, the real estate market, property buyers, and a range of businesses worldwide. As with any VDR, it is also ideal for due diligence, M&A, government agencies, private organizations, consultancy firms, etc…

This controlled information sharing system is quick, shows you real-time information, and can give investors immediate access to information that they need. From transactions to information, your clients will be impressed at your ability to close a deal professionally.

This VDR is best suited for mid-sized businesses.

 

Platform(s)

  • Web, Cloud, SaaS
  • Mobile Connectivity

 

Features

Infocentrix has a range of full features that will ultimately offer more value for the money. These features include the following:

 

Drag and Drop File Uploading

This feature facilitates the process of file uploading. With the best technology and fast speeds, you can mass upload whatever you need to the VDR, from high volume transfers to select folders.

 

Mobile Connectivity

Because Infocentrix VDR is web-based, it also allows you to add users through your mobile devices (such as tablets and smartphones), which instantly allows them to access your files. You can use this if you are in a meeting, for example, so that the person you are speaking to in-person can easily access your files. This is extremely useful for due diligence and meeting connections and potential clients.

 

Flexible Viewing Privileges

With this feature you have complete control over what documents users can access and see on an individual user basis. You can grant certain users with access to certain documents or you can lock them out or revoke them later on. This allows you to choose at the right time, who gets to access selected documents and confidential information.

 

Locking Capabilities

The locking capability is very important in business-based VDRs. This allows you to have additional control over your confidential information and sensitive documents by allowing you to: disable copying, printing, downloading, and even screen capturing! This keeps your data safe from being used in a way you do not want to, even from those users you have granted access.

 

Secure Online Document Storage

Your files and data are secure in this virtual data room and are safe from unauthorized downloading, accessing, manipulating, and viewing. Infocentrix guarantees that your folders and files will never be leaked or your sensitive data disclosed to anyone without your permission or your knowledge.

 

Redaction

Redaction is a great tool to have in any VDR. This is incredibly useful for blocking out parts of a document that contains information that is sensitive, personal, financial, or something that a user simply is not authorized to view.

This feature includes the ability for you to redact, block out, and rectify parts of any document to give you the ability to remove select information that you don’t want other parties to see.

 

Tracking and Logging Features

This VDR also has advanced logging and tracking features that enable site managers to create instant reports in order to give you a real-time information on which folders and documents that users have been accessing and reviewing.

 

Pricing

Unfortunately, there are no free trials of Infocentrix VDR, but the price of this data room is claimed to be low. You will have to contact Infocentrix directly for a price quote.

Contact: http://www.infocentrix.com.au/contact-us

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Docurex: Review

What is Docurex?

Docurex is a highly secure virtual data room intended for due diligence and transaction usage. With this VDR, you can buy, sell, and manage transactions online in a highly secure environment.

Intended Users

Docurex is intended for use by a range of industries and can support all business sizes, from SMBs (Small Medium Businesses) to Large Enterprises. Those buying and selling companies and assets use this software (M&A), as well as companies involved in due diligence, real estate management, data theft, document management, insolvency protection proceedings, prevention of industrial espionage, and board communication.

Platform(s)

  • Online, Cloud, Web

Features

This online-based software stores your data in secure Docurex VDR’s in the cloud and in physical server locations. This high security data room offers a variety of features that are ideal for M&A, trade partners, and interested parties, as well as the security you need you do your job with confidence.

Document Security

  • 128 Bit SSL Encryption
  • 256 Bit SSL Encryption
  • Document Expiry
  • Data Backup
  • ISO 27001 Certified
  • Dynamic Watermarks

Access Security

  • Multiple Factor / Multiple Channel Verification
  • Set User Permissions
  • Permission Groups
  • Two Factor Authentications

Audit / Report

  • Audit Logs
  • Document Version Control
  • Automatic Audit Reports

User Interface

  • Branded Website
  • Q & A Section
  • Full Text Search
  • Bulk Uploads

Accessibility

  • Multi-Language Support
  • No Client Software Required

Security

  • Antivirus
  • Backup
  • User Management
  • Encrypted Data Transfer
  • Hosting According
  • Restricted Access for User Accounts
  • Additional Security Function for the Document Viewer (Secure Viewer) *On certain plans*
  • Full Access Logging *On certain plans*
  • Automatically Generated Watermark *On certain plans*
  • Customizable Watermark *On certain plans*
  • IP-demarcation *On certain plans*
  • Two Level Authentication with SMS on first login *On certain plans*
  • Two Level Authentication with SMS on every login *On certain plans*

Plans

There are three different plans to choose from, with varying features depending on your business size and usage. You can try any of these versions/plans for free for 10 days (see “Free Trial” below).

In addition to these standard features in each plan, you can customize each one with add-ons at an additional price.

Docurex Standard

  • Included Disc Space: 5 GB
  • Included User Licenses: Unlimited
  • Document Exchange (Docs, Pics, Films, etc…)
  • Multilingual
  • Intuitive User Interface
  • Authorization Assignment
  • Document Viewer (Office PDF)
  • Synchronization of Folder Structure and Data
  • Hotline (Telephone and EMail, Monday through Friday 8 – 4pm)
  • Antivirus
  • Backup
  • User Management
  • Encrypted Data Transfer
  • Hosting According to German Data Protection Act
  • Restricted Access for User Accounts
  • High Performance Servers
  • Operating in Secure German Data Centers
  • Full System Redundancy

Docurex Enterprise

The Enterprise Plan includes everything from the Standard plan, plus:

  • Included Disc Space: 50 GB
  • Document Comparison (docuCompare)
  • Q&A Module
  • Individual Disclaimer (in German and English)
  • Scan Interface (docuScan)
  • Full Text Indexing
  • Document Checkout while Editing
  • Antivirus
  • Backup
  • User Management
  • Encrypted Data Transfer
  • Hosting According to German Protection Act
  • Restricted Access for User Accounts
  • High Performance Servers
  • Operating in Secure German Data Centers
  • Full System Redundancy
  • Additional Security Function for Document Viewer (Secure Viewer)
  • Full Access Logging
  • Automatically Generated Watermark
  • IP – demarcation
  • Two-Level Authentication with SMS on first login

Docurex Premium

The Premium Plan offers everything that the Enterprise Plan does, plus the following:

  • Included Disc Space: 100 GB
  • Data Export
  • Corporate Identity
  • Initial Scan of Documents (1 page, 5,000 pages)
  • Administration and management of users, groups, and roles by the docurex team
  • Two Level Authentication with SMS on every login

Free Trial

You can try Docurex for free with a 10 day free trial: http://www.docurex.com/en/trial/  

Pricing

For pricing information, you must contact Docurex.

You can request a monthly hosting fee as well as a one-time setup fee (per data room).

Contact Docurex: http://www.docurex.com/en/contact

 

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EthosData VDR: Review

What is EthosData?

EthosData is a virtual data room (VDR) based out of London that focuses on confidential document sharing services. This data room offers businesses and organization to exchange confidential and sensitive information with ease and complete security.

Among the services offered by EthosData are: Virtual Data Rooms, Fund Management, Investor Communications, and Virtual Board Rooms.

Since their inception in 2007, EthosData’s VDRs have been assisting businesses of all sizes and types in exchanging sensitive and critical information. In 2017, EthosData’s VDR technology has significantly increased in efficiency, versatility, security, ease of use, and desirable features.

Current Clients

Current users of EthosData include 8 of the Top 10 global financial institutions and 4 of the Top 5 global law firms.

Corporations include: T-Mobile, GE, Pfizer, Soundcloud, BBC, Dolby Digital, Bayer, etc…

Advisors include: Goldman Sachs, Hogan Lovells, Citi, KPMG, UBS, Barclays, Deloitte, J.P. Morgan, HSBC, Deutsche Bank, Rothschild, McKinsey&Company, Atlantic Bridge, Grant Thornton, etc…

Intended Users

This VDR is optimal for all business sizes, including Small-Medium Businesses (SMB’s) as well as Large Enterprises.

Some of the intended industry solutions that this virtual data room is geared towards includes:

  • M&A (Buy and Sell Sides)
  • Post Merger
  • Bankruptcy
  • Board Reporting
  • Clinical Studies
  • Fundraising
  • Debt Financing
  • Private Equity
  • Due Diligence
  • Restructuring
  • Hedge Funds
  • IPO & Exits
  • Litigation

Platforms

  • Online / Web / Cloud / SaaS

Features

EthosData offers a great range of features and functions that genuinely make this VDR worth the money, depending on your needs. From excellent security, reporting, automatic auditing, a great interface, and access security that admins can completely control, EthosData has some great technology behind it that makes it different than some of the other VDR’s out there.

Document Security

  • 128-Bit SSL Encryption
  • 256-Bit SSL Encryption
  • Virus Scanning
  • ISO 27001 Certified
  • SOC 2 Certified
  • SSAE 16 Certified
  • Dynamic Watermarks
  • Document Expiry
  • Data Backup

Access Security

  • Two-Factor Authentication
  • Permission Groups
  • Set User Permissions

User Interface

  • Branded Website
  • In Document Linking
  • Full Text Search
  • Bulk Uploads
  • Scroll-Through Viewer
  • Windows Explorer Integration
  • Q&A Section
  • Drag and Drop Files

Accessibility

  • Multi-Language Support

Audit / Report

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control
  • Notifications

Employee Privacy for Customer Support

  • In addition to EthosData’s security features, the employees who assist you with your VDR are all under a non-disclosure agreement and are guaranteed to keep your information safe and private.

Security

Security is a huge part of EthosData’s virtual data room software. This web-based VDR maintains a very high level of security for their users for storing, sending, and sharing data/files. Using 256-Bit Encryption as well as ISAE 3402/SSAE16 certified infrastructure, this virtual data room offers security that has appealed to the largest law and financial firms on the planet.

Infrastructure Security

The servers are housed in two different, geographically remote locations that are highly secure against breaches. These data centers are secured with SunGard Availability Services (ISAE 3402 and SSAE16 certification), which means that it is an industry-leader hosting services provider that secures data for over 10,000 clients around the world.

These facilities that our VDR is housed in are also used by leading banks, government agencies, and blue-chip corporations, so you know you are getting the best.

Each of the facilities use:

  • Real-time replication
  • Alternate power sources
  • Multiple connections
  • Intrusion detection
  • State-of-the-art emergency systems

…for all of your data protection needs. This results in total security of your data as well as a virtually guaranteed up-time of your VDR due to separate power sources.

In addition, the virtual data room features:

  • Virus Scanning
  • Firewall Mechanisms
  • Intrusion Detection Software
  • Continuous Monitoring by Security Experts
  • Hosting Facilities with:
    • 24/7/365 video surveillance
    • Biometric scanners
    • Proximity card readers

Application Security

The software used by EthosData has been created to respond to regulatory requirements that many clients need which makes sure that the VDR offers the best in security standards.

Data Encryption

All confidential information from EthosData users (this would be you, your clients, vendors, etc…) are protected with 256-Bit Encryption, which is the highest commercially available encryption for internet traffic. (AES_256_CBC).

Document Protection and Locking

This VDR actually uses the strongest document level protection that is available. You can lock down your documents if you wish and can control which users can do anything from:

  • Copying
  • Printing
  • Forwarding
  • Editing / Altering Document

…and the admin can even block the use of the “Print Screen” function. In addition, admins can add a personalized watermark.

Encryption and locking functionality for this DVR can be enforced on any document that is posted to the EthosData system and can be enforced even when the document is taken offline (saved to a desktop).

This VDR allows admins to:

  • Audit Usage
  • Track
  • Alter Permissions (including after the doc has been distributed)
  • Revoke Access (even when doc is outside of your corporate firewall)

Process Security

EthosData’s operations have been audited for technology, processes, and security by leading financial institutions as well as law firms. With regular internal audits to ensure that all points of potential data compromise are minimized, this virtual data room has extremely impressive virtual and physical, on-site security that rivals most other VDR solutions.

Free Trial

There does not appear to be a free trial of this VDR available for users, but you can view the full brochure and request a free demo or proposal, which you can find information on below.

Free Demo

Request a free demo or proposal with no obligations at the following link: http://info.ethosdata.com/request-virtual-dataroom-demo.

You simply need your name, email address, and optional — your company name and other contact information and comments.

Pricing

EthosData VDR does not show their pricing structure outright as each is based on a company’s specific needs and size; however, they do state that their fee structure is competitive and transparent (which cannot be confirmed or denied in this review), and that all of their services are included in the base fee. No surprise or hidden fees are added on.

You can contact EthosData from anywhere in the world. They are a global firm with offices around the world. The link below features convenient links to contact EthosData from America, Europe, and the Asian Pacific.

Download Free EthosData VDR Brochure

You can quickly download the entire VDR brochure at the following link: http://info.ethosdata.com/the-virtual-data-room-brochure?hsCtaTracking=5cd3e5b1-1a1a-498d-bc2b-3fdc06747b35%7C7aaca882-496f-449b-8f9c-b2d2b8908257

You simply enter your name and email and can immediately download the EthosData VDR brochure, which discusses and illustrates the elements that make up this VDR from: Security, Simplicity in Use, Service, Speed, and Cost Certainty.

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Choosing the Highest Rated VDR for your Business

When it comes to choosing a virtual data room (VDR) for your business or company, it is crucial that you assess your company’s needs, regulations, compliances, and budget before making one of the most important decisions as a business-owner.

There is a large market of VDR service providers offering virtual data room software around the globe today. The most important task of any service provider is to be able to guarantee your company’s safety and confidentiality of data in their online storage and management data rooms. This is because most virtual data rooms are not used solely as a repository anymore but as a collaboration environment where coworkers can work in tandem and deals/transactions can be made.

Choosing the right VDR for your company means you need to think about: what type of business you are (financial, legal, technology, etc…), what specific VDR features you are looking for, how much you are willing to spend, what regulations you must adhere to, compliance, and other aspects related to your industry

Reputation

The reputation of a virtual data room is very important when considering whether it will not only meet your business needs, but whether it is a reliable VDR that will keep clients’ private/sensitive information safe, will function as advertised for data management and sharing, and how well this software has been received by security experts in the tech field as well as customers.

Internet ratings are both easily available and handy in assessing the reputation of a VDR. These ratings are given by real users of the software, but always take the reviews with a grain of salt. Ratings of tech experts should be taken into account only if those experts are third-party and not biased based on financial compensation or competition between providers.

Security

When you keep and share confidential information in a virtual space, security is key. The reputation of a VDR’s security is important when creating a shortlist of potential software providers. Based on your industry type, you may be able to shorten the list of potential VDR softwares based on which ones provide the right security needs, such as:

  • 256-Bit SSL Encryption (or other SSL protocols)
  • HIPPA Compliance (for administrative confidentiality)
  • SOC 2 Compliance (for handling financial information)
  • SAS70 Type II Compliance
  • Legal Compliances
  • 21 CFR Part 11 Validation (for drug trials)
  • Two-Factor Authentication Options
  • Virus Scanning
  • Physical Security at On-Site Hosting Locations

…and many other types of compliance, certifications, and regulations. A high quality VDR concentrates on both file safety and access safety. The platform should offer the most important certificates (such as SSAE 16 and ISO 27001), firewalls, virus scanning, provide encryption of the data, Two-Factor Authentication, dynamic watermarks, and so forth.

In addition, the VDR owner/user (you) should also be provided with all of the rights to control access to the data room and to your folders and files.

Features

When it comes to choosing a VDR, understanding what your business/company needs and what functions the virtual data room can provide you with are important. You don’t want more function than you can use (even if they are new and shiny — if you don’t use them, you are just wasting money) but you also want a VDR that does have all of the features you are looking for.

We have already talked about security, so let’s delve into some of the other features a VDR should include regardless of your specific industry needs. An intuitive dash and interface that makes navigation and tools easier to use is important. Mass-uploading capabilities, full text search tools, secure file sharing, mobile access, and other features that make data management or collaboration easier are important to ensure that you have a proper VDR.

There are a nearly endless range of features and functions that virtual data rooms can offer you, depending on your industry type, the size of your business/company, your budget, and needs. The list provided here is simply a small percentage of features that are often found in data room plans.

Price

Price of a VDR can mean more than the price of a monthly or annual SaaS plan (software as a service). Virtual data rooms are, as the name suggests, able to be accessed and used via the Cloud/web. However, many VDR’s offer additional on-premise software or mobile applications to use for smartphone or tablet access.

Take into consideration that if you choose an on-premise software, the cost of ownership (COO) will be higher. There may be hardware to install that you must pay for, there may be a high installation fee, you may have to pay every time there is an upgrade, and the overall plan will likely be higher.

A completely cloud-based/web-based VDR solution is much less costly and is plenty secure for most industries — even a variety of highly-secure industries such as police departments, Fortune 100 financial firms, and criminal law firms have used cloud-based systems rather than on-premise ones.

However, if your business/company needs optimal security, an on-premise data room may be the best choice.

However, most of you reading this have SMB (small and medium businesses) or large enterprises that need medium to high security measures but not FBI-grade security needs. When considering the price, make sure your potential client list is realistic — don’t overestimate (remember, nearly every plan allows you to upgrade at any time) your client list. This could cause you to pay more for items you are not even using. It is better to underestimate your needs and upgrade if need be, than to overestimate your needs and be stuck in a contract without being able to downgrade.

Relevant Functions

As I nodded to in a previous section, don’t be swept away by novelty features or an excessive range of options. Some software providers put up a price tag and shove in as many features as possible. The bad news is, you won’t use most of them. This just leaves you with the big price tag and a bloated VDR.

Trendy features are useless unless you actually need them. So, keep your list of features you need on a handy list and simply get what you need. No more and no less.

Demos and Free Trials

After reviewing dozens of VDR’s, I have noticed that the most trustworthy and recommended virtual data room providers offer free trials. Ranging from 7 days to 30 days, the typical trial period lasts around 14 days. Take advantage of this! The trials allow you to choose your plan and put it into real use before buying it. This is enough to see first-hand which features you are using, which ones you are not, and what type of capacity you need.

Demos are even easier to access. If you want to check out all of your options and don’t want to download 10 free trials or do not have the time — then you’re in luck. Just about every single software provider offers demos and videos of their product. Simply request a demo and you can learn more about the product, what it is like to operate, and it’s features much more intuitively than looking at their website information and lists of functions.

Conclusion

Keep these guidelines in mind when seeking out a new virtual data room. Remember that you have a host of resources at hand including online reviews (like dataroom.org), free trials, demos, and customer support options to get your questions and concerns answered before you commit.

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Multipartner VDR: Review

Multipartner VDR

The Multipartner virtual data room is a secure, simple, and fast system that is capable of organizing multiple projects such as: real estate transactions, mergers and acquisitions, non-performing loan bidding processes, due diligence, fund placement, corporate planning, and many other type of industry projects.

Intended Users

Multipartner Virtual Data Room is a software that is intended for SMB’s (Small-Medium Size Businesses) as well as Large Enterprises.

This software is intended for users in the following industries:

  • Advisory / Institutions
  • Real Estate
  • Funds & Private Equity
  • Energy, Oil, and Gas
  • Financial (M&A, Litigation, Post Merger, Due Diligence)
  • Life Sciences
  • Healthcare
  • Technology
  • Media and Telecoms

Platforms

  • Online, SaaS, Web
  • Mobile

Mobile Platforms

  • iOS
  • Android

Benefits

Document Security

  • Virus Scanning
  • 256-Bit SSL Encryption
  • ISO 27001 Certified
  • Dynamic Watermarks
  • Document Expiry
  • Data Backup
  • Double View
  • Save / Print Rights Per User
  • Different Access Roles
  • Custom Watermark
  • Inability to Replicate Files

User Interface

  • Branded Website
  • In Document Linking
  • Full Text Search
  • Bulk Uploads
  • Drag and Drop Files
  • Q&A Section
  • Scroll-Through Viewer
  • Microsoft Office Integration

Audit/Reporting

  • Audit Logs
  • Automatic Audit Reports
  • Notifications
  • Document Version Control

Access Security

  • Mobile Device Management
  • Set User Permissions
  • Two-Factor Authentications
  • Permission Groups
  • Authenticated and Verified Access to the VDR
  • Disclaimer

Accessibility

  • Mobile Device Interface
  • iPad Application
  • iOS and Android Compatibility
  • No Client Software Required
  • Multi-Language Support

Features

Immediate Access

Multipartner is a web-based software that allows access without any need to install software. You can access your VDR 24/7 and consult your documents easily and simultaneously by using an internet connection.

Reports

You receive real-time reporting that is exported in several different formats, such as: Word, PDF, Excel, and RTF. You can keep track of and monitor all activities carried out by users from the very first login.

Mass Upload Capabilities

Users can upload documents from the VDR with a massive upload function (ZIP). You can upload an entire tree structure such as folders, subfolders, and files, and eliminate the need to store them on discs or thumbdrives.

Multiple Docs

Multiple docs is a feature that allows you to keep different versions of one document so that changes can be discarded at any step in the process. This makes file restoration possible if needed in cases of backtracking.

Double View

Double View is an advanced feature that allows users to download documents in the VDR in modifiable formats such as Word and Excel (manager side) and to make that same document viewable (and unmodifiable) in PDF (viewer side).

This systems means you can stop converting to PDF.

Keep Updated

Keeping updated to changes in important when working in VDR environment with other collaborators. Users can opt in to be automatically updated whenever a specific document is modified or replaced in the virtual data room. This will keep them aware of important changes that are made to vital documents.

Block / Unblock

This features allows users to block the file that they are working on in order to avoid simultaneous modifications by other users. If you wish to work on a file, you can send an anonymous email to all users requesting the file be unblocked.

Multilingual VDR

Multiple languages are easily supported with a single click of the mouse. You can switch to any of the following languages within the VDR itself: English, French, German, Spanish, or Italian. Other languages may also be available upon request.

Advanced Q&A

The advanced Q&A can be managed directly from the virtual data room as well. Users can submit questions relating to a specific folder or file, and the answer can be posted either publically for all VDR users or just to the person who submitted the question.

The DRM can export all of the questions and answers in an Excel document.

Communication

All communication (both inbound and outbound) is done directly within the VDR. You can keep exchanged messages secure in the historical archive in order to keep track of all communications sent and received.

The VDR communication system is compatible with any email server and it can be set up with an existing email account (or one that Multipartner creates specifically for your virtual data room).

Helpdesk Available 24/7

You can receive help anytime, day or night, with a project manager that is dedicated to each VDR. They will assist you and all users throughout the deal process. In addition, the multilingual helpdesk offers 24/7 technical assistance.

Security

  • SSL Protocol
  • Fiber Optic Connection
  • Server Farm
  • Protected with VeriSign Secure Site Pro with EV SSL Certificate
  • Secure Sharing of Confidential Information Among Authorized Parties

Benefits

  • Web Content Management
  • Application Service Provider
  • Ultimate Security
  • Convenience
  • TIme Saving Automation and Access
  • Track Record of All Actions (who is viewing which documents and for how long)
  • Auditable Records of Information Sharing and Communications
  • Aids in Compliance and Regulatory Requirements
  • Gauge Interest of Investors or Involvement of Parties

Pricing

To receive a quote that is specific to your needs, you will have to contact Multipartner VDR directly at www.multipartner.com. Use the contact information for your region or country and you will receive help from a customer service representative.

It is suggested that you check out a demo of this software before calling and make a list of the needs of your business before contacting for the best and most efficient plan-building session.

 

Request Demo

You can request a demo of this VDR at the following link, where you can fill out a very quick form: https://www.multipartner.com/upload/new-contacts.php

Read Next

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Merrill DataSite: Review

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Samepage.io Review: Cloud-Based Collaboration & VDR

Caplinked: Review

Drooms: Review

Box VDR: Overview and Review