ShareVault VDR For M&A: Comprehensive Review

M&A

One of the most important decisions you will have to make for your company is deciding which virtual data room you will use to secure your critical business documents and client data. Mergers & Acquisitions (M&A) is a specialty sector of business that requires a special VDR — if you are in the M&A business, both the buy and sell side needs security, due diligence, speed, organization, an audit trail, and even post-merger integrations. This makes the search for a virtual data room somewhat easier, since you should choose a VDR that is geared specifically for Mergers & Acquisitions.

Intended Users

ShareVault virtual data room is intended for those in the M&A business who need its unique features that will make due diligence and M&A sell and buy sides easier to accomplish. This data room software can be used in SMB’s that require security and confidentiality as well as Large Enterprises.

This software can be used in a variety of business transaction scenarios where it can provide the right amount of high security in the VDR for the managed sharing of business documents during the process of due diligence associated with:

  • M&A (both buy side or sell side)
  • Bio-Pharmaceuticals
  • Technology Licensing
  • Bankruptcy
  • Investor Communications
  • Syndicated Loans
  • Fundraising

…as well as Enterprise Document Sharing Applications such as:

  • Corporate Repository
  • Board Portal
  • Secure Extranet
  • Strategic Procurement
  • SharePoint Extranet

Currently, ShareVault is used by companies in a variety of industries including:

  • Life Sciences (pharma, biotech, CROs, CMOs, medical services/devices, diagnostics, and clinical)
  • Financial Services
  • Legal Services
  • Investment Banking
  • Alternative Energy/Cleantech
  • Energy and Resources (oil and gas tech, private equity, and venture capital)

Take a look at the following companies that are using ShareVault VDR, below.

 

Current Businesses Using ShareVault

  • Sirius XM
  • Piramal
  • The Bancorp
  • Deloitte
  • CiT
  • Jones Day
  • Varian Medical Systems
  • Oracle
  • Thomson Reuters
  • Abbott
  • Stanford University
  • Seagate
  • Delta Airlines
  • The Huffington Post
  • Walgreens
  • Grubb & Ellis
  • Northwestern Medicine
  • TPG Capital
  • Human Genome Sciences
  • Takeda
  • OncoMed Pharmaceuticals

 

About ShareVault

As the name suggests, ShareVault is a leader in providing high security and high quality virtual data rooms and sharing solutions for businesses to maintain complete control and tracking of each document. Founded in 2003 (then called Pandesa Corporation), they launched their first document sharing product in 2004 and their first web-based document sharing product the year after in 2005. 2006 brought the introduction of ShareVault virtual data room.

With this software, users can share with external parties during due diligence and critical businesses process, all the while tracking where these documents go (and if need be, revoke access, even after sending a document).

ShareVault also has an on-demand web application that offers the highest degree of reliability, bank-grade security, and the fastest speeds. All VDR’s claim that they are easy to use, but many are not. You will see in the features and video below what ShareVault is like to actually use.

With tens of billions of dollars in deals under its belt, ShareVault has proven itself with some of the world’s best known major corporations to provide a functional and secure VDR for large enterprises.

Platform(s)

  • Web-Based, Cloud, SaaS (Windows and Mac)
  • Mobile (Apps for Android and iOS)

Features

There are significant between the common file sharing solutions / virtual data rooms and ShareVault. With bank grade security, total control over your data and documents, the utilization of dynamic watermarks, the ability to revoke access retroactively, and the ability to monitor detailed document activity are just a few features this VDR software offers its users.

ShareVault prides itself on its ease of use, its speed, and unique features that set them apart from other VDRs.

 

Reliable and Secure Cloud Infrastructure

For most companies considering a VDR software, security is the most important part of their decision, so we have placed ShareVault’s security features here first.

The servers hosting ShareVault are located at a highly-secure world-class data center. This data center is managed by a high-end provider of hosting services who has an award winning past in comprehensive security, reliability, and multiple levels of redundancy in order to keep your data safe and backed up.

Secure & Reliable Cloud Infrastructure

  • Two-Step Verification (Two-Factor Authentication)
  • Encryption at rest with key management
  • Encryption in transit via SSL
  • Available customer managed encryption keys
  • Certified: SSAE16 Type II SOC1, SOC2 (Security and Availability), and SOC3, and ISO 27001:2005
  • High Availability Servers, Redundant Network Connectivity, Power Systems, Cooling Systems, Routers, and Cabling
  • Geographic Redundancy (with automated backups and fallover capabilities)
  • Fire Suppression and Physical Security including Biometrics
  • High end Firewalls, Intrusion Detection, and 24/7 Managed Monitoring Services
  • Secure Software Development (including regular third party vulnerability scans and penetration testing)

 

Document Control

With the document control feature, you can keep complete control over all sensitive documents — even those on computers and mobile devices that are outside of the control of your IT department.

Document Control

  • Information Rights Management (you can remotely “shred” a document even if it has been downloaded by a third party already).
  • Granular Access Controls
  • Customizable Document Security Policies (you can set the level of protection you need).
  • Disable: Print, Save, Copy/Paste, and Screenshots of Documents
  • Secure Printing (even if a user is allowed to print, you can prevent the user from printing to PDF format, for example).
  • Dynamic Watermarking (an effective deterrent against users circulating any content that is allowed for printing).
  • Expiration Feature (set a date / time after which specific document of your choosing will no longer be accessible).

 

Organize and Present Your Content

Your data and documents can easily be presented in a professional layout that is both structured and attractive.

Present & Organize

  • Hierarchical Tags with permissions (patent pending technology)
  • Instant Full-Text Search with Synopses (hit, highlighting, and relevance ranking)
  • Smart Filters (instantly display documents based on variety of criteria)
  • Favorites (users can mark files or tags of interest so that they can quickly find them again later)
  • Zoomable Thumbnails (show first pages at a glance, with mouse-over zoom control)
  • Infinite Scrolling (this features reduces the amount of time clicking and allows you to browse endlessly rather than having to click on pages to move forward)
  • Customized Branding (includes your logo on every page and custom URL)
  • Drag and Drop (reordering of files and tags)
  • Auto-Numbering of the Organizational Hierarchy (with “freeze index” feature)

 

Monitor User Activity

The monitor user activity features with ShareVault are extremely valuable and helps to analyze your data and provide an insightful look into your business.

Monitor User Activity

  • Detailed Audit Trail (shows which users have been looking at what documents — when, for how long, and specific pages viewed)
  • Track IP Addresses (with build-in reverse IP lookup to show the region and company)
  • Flexible, Powerful Reporting Tools (including a heat map display that color-codes individuals in order to indicate who has been the most active)
  • Interactive Reports (configure informative reports in just seconds with built-in drilldowns and queries — save report configurations and/or export to Excel for additional analysis)

 

Fast, Simple Web Application

With ShareVault’s web application, users can access the documents and content that you allow them to securely and easily from anywhere around the globe. There is no need to install anything and IT support is not needed.

Fast & Easy Web Application

  • Runs Secure and Reliable (standard browsers accepted on PCs or Macs and through ShareVault apps for Android and iOS)
  • Fast Web Application
  • Multiple Language Support (end users can select from 5 languages for the user interface)
  • Built-in Help Pages and Video Tutorials for Support
  • Unique Blackout Features (allows you to continue exactly where you left off after a secure session times out)

 

Document Review

Deadlines approach much faster than any of us like. ShareVault does well in making sure that users can speed through documents quickly while still maintaining control over sensitive content.

Accelerate Review

  • Plug-in free secure document viewing
  • Fast, Easy, Continuous Document Scrolling
  • Inter-Document Hyperlinking (optional)
  • Simultaneous Viewing of Multiple Documents
  • Batch Download of Files with Persistent Encryption
  • Batch Printing (creates a customized printed booklet with table of contents — if printing is authorized by you)
  • End users get to immediately view document using any major browser on Mac or Windows with no IT support needed.
  • Apps: Android and iOS with Built-In, Ultra-Fast Encrypted Document Viewer
  • End-User Interface in 5 Languages (with full text search and user-generated content supporting most international character sets)
  • Q&A (offers an easy and quick way for end users to ask questions including flexible workflow for responding to questions)

 

Preparation Tools

You can accelerate preparation too with ShareVault VDR. Setup and maintain your site quickly without having to click endlessly to get things done.

Accelerate Preparation

  • High Performance browser-based Drag and Drop publishing tools (no software to install)
  • Powerful Batch Tools (for site administrators — allows them to setup and maintain the site without having to click a hundred different links and tabs)
  • Automated PDF conversion
  • No File Size Limits!

 

Integrate with Existing Technology

This VDR offers multiple solutions for incorporating ShareVault into your current business processes.

  • Web Services API (Create, Configure, and Control ShareVault(s) Programmatically)
  • Embeddable Login Widget (Login to ShareVault VDR right from your website)
  • Embeddable ShareVault Widgets (Embed this VDR into your existing web application)
  • Single Sign On (Integrate ShareVault with your existing SAML-2 Compliant User Authentication
  • SharePoint Connector (share your SharePoint content with third parties)

 

24/7 Service and Support

ShareVault VDR will offer users with knowledgeable service 24/7 throughout the full duration of your projects.

24-Hour Service & Support

  • Dedicated Project Manager
  • 24/7/365 Telephone Hotline for both Administrators and End Users
  • All New Customers receive comprehensive training with a ShareVault expert
  • Available professional services (including migration from other VDRs and/or file sharing systems)
  • Remote screen sharing software makes it easy for support specialists to resolve issues and rapidly troubleshoot with complete confidence and security.

 

Plans & Pricing

There are 2 ShareVault VDR plans to choose from, and while ShareVault does not post the prices outright (because each plan has optional features and each plan will be set according to your business’s needs). However, they claim to offer the lowest cost of ownership (TCO) among secure file sharing platforms.

However, while you must contact ShareVault for a direct price, check out the features of each plan below and request a free trial or schedule a demo with a consultant.

ShareVault Express

The Express plan offers users a solid platform for external document sharing, including the core ShareVault features shown above. This may be the entry-level solution that is well suited for basic document sharing applications, but versus virtual data rooms trying to compete with ShareVault, this plan is incredibly solid and chock-full of features.

Features:

  • Granular Access Controls
  • Fully Configurable Document Security Policies
  • Customized Dynamic Watermarking
  • Prevent Print, Copy, and Pasting
  • Hierarchical Tags with Permissions
  • Place a Single Document in Multiple Places in the Organizational Hierarchy
  • Zoomable Thumbnails
  • Infinite Scrolling
  • Instant Full-Text Search with Synopses, Relevance Ranking, Stemming and Boolean Search
  • Smart Fillers
  • Auto-Numbering of the Hierarchical Index
  • Drag and Drop Reordering of Files and Tags / Folders
  • Interactive Activity Reporting Tools
  • Track who has seen documents and when
  • Page-Level Activity Monitoring
  • Monitoring of Viewing Time
  • iOS App and Android App (including iPad, iPhone, iPod Touch, Android Devices, Tablets, Smartphones)
  • Support for Multiple Languages
  • Support for Unicode Text (international character sets) for search, tag (folder) names, user names, group names, etc…
  • Built-In Help Pages with Video Tutorials
  • Blackout Screen for Increased Productivity
  • Smooth, Continuous, and Fast Document Scrolling in a Secure Document Viewer
  • Batch Download (only for administrators)
  • Drag and Drop Uploading
  • No Installation Necessary
  • Easy Audit Permissions with Simple Permissions Report
  • Automatic PDF conversion for over 40 different types of files
  • Auto Conversion of SAS Analytics Files to Protected PDF
  • Can Enable HIPPA and Title 21 CFR 21 Part 11 (for Electronic Records) Compliance
  • Two Factor Authentication
  • Encryption at Rest with Key Management
  • Data Center ISO 27001 Certified
  • 24/7/365 Support for End Users
  • One on One Training Included
  • 24/7 Support for Administrators (except on weekends and holidays)

 

ShareVault Pro

With the ShareVault Pro plan, you get all of the features you see above, PLUS:

  • Prevent Saving of Documents
  • Information Rights Management (for Remote Shredding)
  • Secure Print
  • Block Screen Capture (even for third party screen capture programs and even on iOS App)
  • Page Level Activity Monitoring
  • Monitoring of Viewing Time
  • Batch Download for End users AND Administrators
  • Batch Print with Table of Contents, Separator Pages, and Pages Numbers
  • Optional Inter-Document Hyperlinking
  • Q&A with Privacy Settings and Threaded Discussions
  • Auto Unzip for Large Unloads
  • Inter-Document Hyperlinking for eCTD Regulatory Submission Documents (Optional)
  • Available Integration Connector for SharePoint (works without installing software on your SharePoint servers) – (Optional)
  • Available Integration Connector for Microsoft Office 365 (Optional)
  • Web Services API (Application Program Interface) – (Optional)
  • Single Sign-On (SSO) – (Optional)
  • Embeddable Data Room Components Integration (Optional)
  • 365 days/year Support for Administrators

Free Trial

You can request a free 10 day trial of ShareVault VDR by filling out a simple form at: http://resources.sharevault.com/virtual-data-room-free-trial. The reason you must request a trial is that you must read and agree to an MSA (confidentiality agreement).

This is a no-obligation trial and includes a consultation with a specialist who will assist you in configuring your trial based on your requirements.

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Drooms: Review

About Drooms

Drooms is a highly secure virtual data room that is a “Partner of Choice” for many services that require secure handling of confidential documents, data, and information. With over 100,000 unique users and over 25,000 organizations using Drooms, including Fortune 500 firms, corporate finance specialists, and transaction specialists for global law firms and consultancies, Drooms has successfully aided in over 300 Billion Euros changing hands in deals and transactions using this VDR.

Drooms was founded back in 2001 and has been strong ever since. Founded by M&A (Merger and Acquisition) as well as legal experts, this virtual data room has continued to grow with its success, implementing the latest in technology and features to ensure the absolute security of Droom clients’ information and documents.

Business Size

Drooms is great for any size business, but many Larger Enterprises have found this secure VDR to be the best for their uses in financial, legal, and other types of transactions and deals.

 

Intended Industry Solutions

  • Corporate Finance
  • M&A (Buy and Sell Sides)
  • Life Sciences
  • Energy
  • Real Estate
  • Legal

Businesses Using Drooms

  • J.P. Morgan
  • CBRE
  • Metro Group
  • UBS
  • Evonik Industries
  • Klosterfrau Healthcare Group
  • Heuking Kuhn Luer Wojtek
  • Duff & Phelps
  • Hapag-Lloyd
  • OSE Immunotherapeutics
  • REWE
  • Santander
  • Groupe Moving
  • Metzler

Platforms

  • Web, SaaS, Online (Windows and Mac)
  • Mobile (iOS and Web)

Features

The clean and intuitive design of the Drooms interface is fast, automated, and easy to use without needing a user guide. This means that users no longer have to worry about the amount of onboarding sessions needed to work this software. YOu can get started immediately.

WIth this VDR, every part of a transaction is taken care of. The online platform means that you have high-speed document processing, so your information is always immediately up to date and accessible from anywhere, at any time.

Document Security

  • 256-Bit SSL Encryption
  • Virus Scanning
  • ISO 27001 Certified
  • Dynamic Watermarks
  • Document Expiry
  • Data Backup

The secure servers are located in Germany and Switzerland and with multi-server locations, redundancies, and data backup features, not only is your data secure, but the uptime of this software is virtually guaranteed.

Drooms complies with European (EU) data protection legislation and with the advanced permission feature, you can keep control over every single document.

256-Bit Encryption

User Interface

  • Branded Website
  • Bulk Uploads
  • Drag and Drop Files
  • Full Text Search
  • Q&A Section
  • Scroll-Through Viewer

Corporate branding is crucial to your business and with this smart solution via Drooms, you can customize your data rom with your project image and company logo.

 

Access Security

  • Set User Permissions
  • Two-Factor Authentications
  • Multiple Factor/Multiple Channel Verification

Drooms gives you permissions for each user, which can be granted from the index point. Also included is a new functionality that is revolutionizing the workflow of VDRs by preventing documents from being deleted or edited, even by users who uploaded them.

Audit / Report

  • Audit Logs
  • Automatic Audit Logs
  • Document Version Control

The immediate overview of user activities in your VDR is available to you in a detail report at any time. All of the administrators have access to the dashboard, which is a powerful but clean tool that allows you to visualize the entire VDR activity.

You can create analytics in a few clicks as well as graphic reports of groups and actions you need and employ it for your personal management reporting presentation.

Accessibility / Mobile

  • Mobile Device Interface
  • iPad Application
  • Multi-Language Support

Not only can you access Drooms on your iPad and iPhone applications, but with Droom’s Document Translation, you can work in your preferred language.

Plans and Pricing

Each plan is named simply after the size of business it supports. Drooms NXG feature modules make it easy to pick and choose what you need for your virtual data room.

  • Document Translation
  • Branding
  • Notes and Highlights
  • Advanced Permissions

Basic

Price: 9.90 Euro / per user / per month

10+ Users and 3+ GB of Upload

 

Medium

Price: 19.90 Euro / per user / per month

10+ Users and 3+ GB of Upload PLUS 2 Modules

 

Large

Price: 39.90 Euro / per user / per month

10+ Users / 3+ GB of Upload PLUS 5 Modules

 

Enterprise

For an Enterprise plan, you must contact Drooms for a quote.

This plan would offer you unlimited users, unlimited uploading, and custom modules.

Free Trial

You can begin your free Drooms VDR trial at the following link: https://shop.drooms.com/#/auth/sign-up?action=free-room.

This free trial is a industry-topping 60 days long and can be upgraded to a paid plan at any time.

With this trial you will receive 1 GB of Upload and 5 Users.

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RR Donnelley Venue: Review

Intended Users
RR Donnelley Venue virtual data room (VDR) is intended for SMB’s (Small-Medium Businesses).

This VDR was created with the following industries in mind:
Due Diligence
Hedge Funds
IPO & Exits
Litigation
M&A Buy Side and Sell Side
Post Merger
Private Equity
Restructuring
Bankruptcy
Board Reporting
Clinical Studies
Debt Financing
Distressed Real Estate
Fundraising

RR Donnelley Venue virtual data room offers both a virtual workspace as well as a data room to safely and securely manage and store your files and information. From conducting due diligence, raising capital, or creating a document repository online, the Venue by RR Donnelley is a place for SMB’s to manage their critical information, files, and have a virtual workspace to get your deals done quickly and efficiently.

Companies Using RR Donnelley’s Venue
Some of the most well-known companies and institutions using RR Donnelley Venue including:
Accenture
Bain Capital
Barclays
BASF
Bayer
Bristol-Myers Squibb
ConAgra Foods
Deloitte
Ernst & Young
Facebook
GE
Goldman Sachs
Humana
IBM
Express Scripts
J.P. Morgan
KPMG
Lockheed Martin
Microsoft
NASDAQ
PayPal
SAP
Starbucks
Symantec (Norton)
TriStar
UnitedHealthcare
The Walt Disney Company

This extremely impressive list of users known the world over for their high-caliber security needs certainly makes Venue a software to seriously consider.

Platforms
– Online, Web, SaaS

Online Platform

Features of RR Donnelley Venue VDR
RR Donnelley is based in Chicago, Illinois, but the Venue VDR uses European servers, which is perfect for creating the fastest VDR for users around the globe.

– Document Security
– 128-Bit SSL Encryption
– 256-Bit SSL Encryption


– Document Expiry
– Dynamic Watermarks
– Data Backup
– 101 SOC 2 Certified
– Virus Scanning

Venue features the necessary controls that are in place in order to support compliance HIPPA and CFR Title 21 Part 11 regulations.

Infrastructure Security
Venue is tested by professional audit and is 101 compliant. In fact, they offer annual hacking tests to make sure they are ahead of malicious hacking techniques.

Cons
Note that this VDR does not seem to be ISO 27001 Certified or SSAE 16 Certified.

User Interface
– Branded Website
– Bulk Uploads
– Drag and Drop Files
– Scroll-Through Viewer
– Full Text Search
– Q&A Section

Accessibility
– Mobile Device Interface
– Multi-Language Support

Access Security
– Two-Factor Authentications
– Permission Groups
– Set User Permissions

Audit/Report
– Audit Logs
– Automatic Audit Reports
– Document Version Control

Full-Service Project Management Assistance
With project managers available 24/7 around the globe, you can do anything from arranging a physical data room for a business trip across the globe within the hour, request cost management consulting, quick language translations when meeting a surprise client at the airport, and a range of other services.

More than simple customer support, Venue’s representatives are trained to understand your industry needs and VDR project management project needs. These problem-solving representatives can help you with anything you need, such as:
– Translations
– Print On-Demand
– File Delivery
– Edgar-izing Documents
– Disclosure Compliance
– Arrange for a Physical Data Room
– Monitor Costs and Invoices
– Content Formatting
– Customization of Interface
– Control Users’ Access
– Disclosure Compliance

Included in your price are all of these features and unlimited customer representative support. As a user, you can even receive urgent assistance for when an emergency arises. From localized to global support, you have RR Donnelley working for you.

Free Demo
You can check out a free demo video of this VDR at the following link: https://www.dfsco.com/venue/demo.

Pricing
You must contact RR Donnelley directly to receive a price for your plan. The plans are all-inclusive and full-service – after speaking with a representative you can be sure you will receive the software that can support the size of your business, your client load, your unique business needs, and security requirements.

Contact Venue by RR Donnelley: https://www.dfsco.com/venue/contact.

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Merrill DataSite: Review

What is Merrill DataSite?

This virtual data room by Merrill Corporation was created specifically for the safe exchange of confidential information during financial transactions and other sensitive deals where security and confidentiality are of top priority.

Merrill DataSite VDR is said to be user friendly and features plenty of security and protection aspects that are designed to keep your clients’ and your own company’s’ information safe at all times.

Intended Users

Since Merrill DataSite is an extremely secure VDR space with collaborative features for safe and secure transactions as well as data management and storage, this virtual data room is intended for law firms, any type of financial institution, large real estate enterprises, banking institutions, and any type of company/business/institution that requires confidentiality and security.

 

Deployment

  • Cloud, Web, SaaS
  • Mobile App (iPad)

Features

When it comes to Merrill DataSite, it was impressive to view the range of document security, access security, and other security features of this virtual data room.

Document Security

  • 128-Bit SSL Encryption
  • 256-Bit SSL Encryption
  • Document Expiry
  • Data Backup
  • Dynamic Watermarks
  • ISO 27001 Certified
  • SSAE 16 Certified
  • Virus Scanning

Many VDR softwares miss the mark when it comes to security. Most do not offer virus scanning in addition to 256-Bit SSL Encryption and other features such as two-factor authentications.

Access Security

  • Permission Groups
  • Set User Permissions
  • Two-Factor Authentications

User Interface

  • Branded Website
  • Scroll-Through Viewer
  • Full Text Search
  • Drag and Drop Files
  • Bulk Uploads
  • Q&A Section

Accessibility

  • iPad App
  • Mobile Device Interface
  • Multi-Language Support

Audit / Report

  • Audit Logs
  • Automatic Audit Reports
  • Document Version Control

Plans & Pricing

Starting at around $1,500 / month, Merrill DataSite is certain security. Your payment will depend on the needs of your business, so you must contact Merrill DataSite Directly. With over 3,800 employees around the world, you will be able to get great customer service and a quote no matter where your business/firm/company resides.

The pricing is total-cost and transparent – there are no add-ons, surprises, or hidden costs once you receive your pricing.

When you receive your DataSite, you will also receive the following:

A Grace Period During Initial Set Up

You can experiment with the software as you set up your data room. You will not be charged for any documents you remove before going live in the first month.

Service Included

With project management services at your service 24/7, 365 days a year, you will receive all of the help, training, and support you need – this is all included in your pricing and does not cost extra.

Training and Support

  • Business Hours Support
  • 24/7 Live Rep Support

Free Custom Archive

Usually within 48 hours of a project closure, Merrill will ship a complete archive of your VDR with all user information and Q&A activity included.

 

Contact Merrill DataSite

You need to contact Merrill for a quote at the following link: https://www.merrillcorp.com/en/contact

Free Demo

You can also request a Demo at the following link: https://www.merrillcorp.com/en/contact#. Just fill out the form and submit.

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FTAPI​ ​Virtual​ ​Data​ ​Room:​ ​Review

Founded in 2010, FTAPI is an end to end encrypted file transfer and data room solution that offers no size restrictions to its users. This Germany-based software offers secure data storage, data management, and protection for Small, Medium, and Large Businesses.

Features

SecuTransfer is FTAPI’s server software that enables users to transfer and store their data using end to end encryption. Your data can be any size and any type. This software will give you the best combination of usability and maximum security.

Depending on the level of sensitivity regarding your data, you can choose between 4 different security levels: from secure download to end to end encryption.

By being able to send encrypted files externally and in-house makes administrative costs a thing of the past and ensures your files and data are never without the highest security.

In addition, FTAPI offers the following features:

  • Data Rooms (Secured Data Management and Collaboration Space)

Your employees and teams can use these data rooms to exchange data and store it securely. Any employee can drop files without any bothersome size restrictions. This is a much more secure alternative to Dropbox. This feature is easy to use, will improve workflow, and makes for a convenient administration.

  • Outlook Add-in (Encrypted Communication Directly in Outlook)

This email encryption is simple and easy to use. With this add-in, your company can benefit from SecuTransfer technology. You can write emails with your existing email address as well as add attachments of any type and size and send your data securely from Outlook using end to end encryption.

  • SubmitBox (Acts as a Digital Letterbox for Security Receiving Files)

With this feature, you can receive encrypted files from external persons without requiring them to register.

  • Managed File Transfer (Traceable Data Exchange within your Business / Company)

The secure automated communication of SecuTransfer means that you and your employees can exchange data and files both externally and in-house in the most secure manner possible.

The FTAPI automation client means you can send documents to predefined recipients via the FTAPI platform — even fully automated. You can reduce the load on your email server, create an automated end to end communication, and retain a legally watertight and audit-proof traceability.

Deployment

  • Cloud, SaaS, Web

Pricing

You must contact FTAPI directly for a quote on their virtual data room and storage plans. You can visit the following link and fill out the contact form to receive a personal response and quote: https://www.ftapi.com/en/service/request-a-quote.

However, it is known that this software starts at around $20 a month per user.

 

Free Trial

FTAPI does offer a 7 day free trial for business customers.

You will get the full product range in your free trial, including:

  • SubmitBox
  • Data Rooms
  • Outlook add-in
  • Unlimited Number of User Accounts
  • Total Memory: 75 GB
  • Full Access to Admin Area
  • Have your Own Virtual Server in German Quality Data Centers
  • Initial Briefing with Personal FTAPI Consultant
  • Provision within One Working Day

Fill out the form at the following link to get your free trial started: https://www.ftapi.com/en/test.

 

Support

  • Online
  • Business Hours


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Safelink Data Rooms: Review

Safelink Data Rooms is a Cloud-based solution for VDR’s and secure extranets. Founded in 2009, features of Safelink VDR include secure, encrypted storage and transmission. All of the data uploaded with Safelink is held offshore — outside of the U.S. and the EU. Safelink Data Rooms is based out of the U.K. and offers a wide range of options for its users.

Benefits
With features ranging from granular permissions, collaboration, full content search, secure messaging, page-level document tracking, and more, this VDR is an all-inclusive software whose pricing is reasonable and great for larger enterprises and SMB’s alike.

You can choose your room for your business or company’s purpose and get the job done intuitively, quickly, and efficiently.

Intended Users
– M&A Specialists
– Law Firms
– Accountancy Practices
– Real Estate Specialists
– Financial Services Businesses

And any other SMB or larger enterprise.

This VDR offers secure data storage and secure collaboration services for:
– M&A’s
– IP Licensing
– Fundraising
– Property Transactions
– Tenders
– Insolvency & Restructuring

Deployment
– Cloud, SaaS, Web

Features
Some of the features of Safelink Data Rooms includes:
– Anonymity Management
– Auditing
– Collaboration
– Data Protection
– Document Tagging
– Due Diligence Management
– Rose-Based Permissions
– Procurement Management
– Secure Preview
– 256-Bit Encryption
– Titan Encryption (Complete Room Isolation – You Control the Keys)

Core Features
– Documents
– Drag and Drop to upload files and folders
– Set permissions
– Choose who can copy, download, print, and share files (in a fast folder structure)

Secure Email
– Send emails using Safelinke’s closed-circuit email app
– Attach files directly from your VDR
– No file size limits
– Emails cannot be intercepted by third parties

256-Bit Encryption

Coordination & Collaboration
– Create Tasks and Ticklists
– Create Calendars
– Comment on Documents
– Publish Notices to a “wall”
– All features are optional but can be turned on when you need them

Stay up to Date
– Changes to your VDR are automatically summarized on screen
– You will receive reports via email

Security
– Encrypted Data Storage & Transmission
– Safelink encrypts your information before storage on the servers using bank-grade 256-Bit Encryption
– Safelink hsa a separate encryption key for each VDR, which they do not retain
– Only authorized people (decided by you) have the keys, so your information is even safe from Safelink.

Two-Factor Authentication
In addition to ID’s and Passwords, you can require users to log in using a physical key or an SMS code sent to their smartphone. This is optional and can be turned on and off.

Certified Data Centers
Data protected by firewalls, multi-layer access controls, and intrusion detection systems in ISO 270001 Certified Data Centers

Due Diligence Tools
– Seller Tools
– Reviewer Tools
– Safelink Surface
– Coordination

Service
– Self-Administration
– Customization
– Ultra Premium
– Dedicated Account Managers

Plans & Pricing
The plans and pricing at Safelink Data Rooms is easy to understand. Using an interactive sliding tool, you can see the features offered in each plan as well as the pricing per month (paid monthly).

Safelink shows you the pricing in: USD, GBP, EUR, and AUD.

Foundation Plan
– Setup Fee: Free
– Monthly Fee: $299 / Month
– Service: Standard Safelink Service
– Support: Email and Helpdesk
– What You Receive: Fully Featured Virtual Data Room
– Capacity: 2 GB (~ 40k pages)
– Standard 256-Bit Encryption
– Titan Encryption (complete room isolation, you control the keys)

Plus Plan
– Setup Fee: Free
– Monthly Fee: $375 / Month
– Service: Standard Safelink Service
– Support: Email and Helpdesk
– What You Receive: Fully Featured Virtual Data Room
– Capacity: 4 GB (~ 80k pages)
– Standard 256-Bit Encryption
– Titan Encryption (complete room isolation, you control the keys)

Silver Plan
– Setup Fee: Free
– Monthly Fee: $529 / month
– Service: Standard Safelink Service
– Support: Email and Helpdesk
– What You Receive: Fully Featured Virtual Data Room
– Capacity: 8 GB (~ 160k pages)
– Standard 256-Bit Encryption
– Titan Encryption (complete room isolation, you control the keys)

Gold Plan
– Setup Fee: $399
– Monthly Fee: $1,299 / Month
– Service: Standard Safelink Service
– Support: Email and Helpdesk
– What You Receive: Fully Featured Virtual Data Room
– Capacity: 20 GB (~400k pages)
– Standard 256-Bit Encryption
– Titan Encryption (complete room isolation, you control the keys)

Platinum Plan
– Setup Fee: $11,499
– Monthly Fee: $2,299 / Month
– Service: Standard Safelink Service
– Support: Email and Helpdesk
– What You Receive: Fully Featured Virtual Data Room
– Capacity: 100 GB (~ 2 million pages)
– Standard 256-Bit Encryption
– Titan Encryption (complete room isolation, you control the keys)

See the following link to see the full features and information regarding each plan: https://www.safelinkdatarooms.com/

Free Trial
Safelink Data Rooms does offer a 14-day free trial of this software at the following link: https://www.safelinkdatarooms.com/signups.

Training
– Webinars
– Documentation
– Live Online
– In Person

Support
– Online
– Business Hours
– 24/7 Live Representative

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Ansarada VDR for M&A Due Diligence: Review

Ansarada virtual data room is a unique VDR as it is exclusively designed for M&A (Mergers & Acquisition) Due Diligence. Bidders can find what is relevant to them and find answers to their questions quickly.

For the sell side, Ansarada VDR has over 100 features including track bidder activity, reports, interest levels, document security controls, and other features that will protect your sensitive information.

With more than 5,000 successful M&A deals closed so far, Ansarada is often compared to iDeals, IntraLinks, and RR Donnelley Venue VDR’s.

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Some of the current companies and businesses using Ansarada VDR include:
– Morgan Stanley
– Citi
– Barclays
– Credit Suisse
– Deloitte
– UBS
– J.P. Morgan
– Allen & Overy
– Baker & McKenzie
– Greenhill
– Grant Thornton

Platform
– Online
– Mobile

Mobile Website
– Mobile Website Version

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Document Features
– 128-Bit SSL Encryption
– 256-Bit SSL Encryption
– Virus Scanning
– Document Expiry
– Data Backup
– Dynamic Watermarks
– SSAE 16 Certified
– ISO 27001 Certified

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User Interface
– In Document Linking
– Full Text Search
– Branded Website
– Bulk Uploads
– Q&A Section
– Scroll Through Viewer

Accessibility
Multi-Language Support

Access Security
– Set User Permissions
– Permission Groups
– User Security Impersonation

Audit / Report
– Document Version Control
– Notifications
– Automatic Audit Reports
– Audit Logs

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Ansarada VDR Features:
Every Ansarada data room comes with features that are designed specifically for Merger and Acquisitions.

No Risk
Ansarada’s reports include: tracking on documents bidders view outside of the VDR.

Zero Loss of Intelligence
The security of your data room is ultimate with self-destruct document options.

No Installation Needed
With Ansarada VDR, you can access, view, and manipulate your data room from any device. You don’t need any plugins either!

Set Up
– Log In Address
– Warm Invites
– Tracking of Users
– Easy User Setup
– Add Documents Quickly
– Flexible Time-Out Limits
– Clear Terms of Access
– Customization of your brand, logo, professional appearance, etc…

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Document Security
– Save by Default
– Expire Saved Documents
– Secure Office Use (Microsoft Office)
– Simple to Use Security Features
– Smart Safety Check
– Viewer Controls for Each User
– Security without Plugins or Extra Software

Administration
– Easy Security Controls (including user permissions)
– Auto Numbering
– Search and Bulk Download
– History of Changes Available
– Bulk Actions
– Q&A

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Reporting
– Track Activity Outside your VDR
– Enable Smart Decisions
– Proof of Disclosure
– Print and Excel Friendly
– Notifications

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Q&A
– Set Limits on Questions
– Spreadsheets and Emails
– Simplify with Subjects
– Auto Save for Content
– Search and Preview
– Notifications
– Bottleneck Management

Support
– 24/7 Support for Users
– Expert Advice at your Disposal

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Design
– Designed for Intuitive Use
– Multi-Faceted for Clean Layouts and Robust Options
– Serious Business
– “Life After 9PM”

Speed
– No Delays
– Fast Cloud Technology (platform can process 10Gbps (50,000 pages every 4 seconds)
– Work at Top Speed (50% faster than regular internet speeds)
– Edit Fast
– Time Savers (auto numbering, bulk actions, and M&A specific features)

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Access
– 13 Languages
– Data Room on iPad
– Any Browser on Any Device
– No Java or Flash Needed

Search
– Quick Search, Filters, Folders
– Search Inside Zip Files
– Advanced Options (8 Search Filters: e.g., Boolean, Stemming, Fuzzy Search)

Bulk Actions
– Bulk Action (Upload, Edit, Delete)
– Bulk Upload (Drag and Drop)
– Search and Bulk Download (search for files and download all of them)
– All Q&A in One Excel File

Archiving
– Free Archive on USB
– Download Archive

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Compliance
– ISO 270001 Certified
– Disaster Recovery
– Restrict Locations (for buy or sell sides based on their location)
– SAS 70 Type II Compliant
– Application

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Pricing
Pricing for Ansarada VDR is available in 4 different durations: 1, 3, 6, and 12 month payment options. One minimum fee for 12 months. There are no usage fees based on data size until your first bidder logs in. You can pay per page or by the MB (it is your choice) and Ansarada support can help you choose the best choice for you.

You can receive a large discount if you have big data / large tech files and work in an industry such as engineering, energy, mining, etc… In addition, the fees are based on what you upload. There are no hidden fees for documents you edit or move.

For a solid price, you must contact Ansarada directly for a quote. Ansarada is based in Chicago, Illinois, but with their 24/7 customer support, you can call them from anywhere in the world at any time. You can fill out the form available in the following link.

Pricing: https://www.ansarada.com/features/pricing

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SmartRoom: Review

Intended Users

SmartRoom Virtual Data Room is intended for Small-Medium Businesses (SMB’s). With over 25,000 companies and 250,000 users around the globe and counting, SmartRoom has managed over $525 Billion worth of transactions.

BMC Group, the parent of SmartRoom, has clients representing Fortune 1000 companies, including: Sony, Kaiser Permanente, Sanyo, Johnson & Johnson, CA, Citigroup, and Aramark Corporation, Kodak, Hyundai, Bayer, Levis, Halliburton, Ernst & Young, Bare Escentuals, Burger King, and Urban Brands.

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Said to be one of the most secure virtual data rooms on the market, whether your company is a SMB or a Large Enterprise, SmartRoom VDR by BMC Group is one of the most secure, consistent, and trustworthy VDR’s on the planet.

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Industry Solutions

Capital Markets, Legal Solutions, and Corporate Exchanges, including:

  • Bankruptcy
  • Board Reporting
  • IPO & Exits
  • Due Diligence
  • Hedge Funds
  • Litigation
  • M&A Buy and Sell Sides
  • Post Merger
  • Private Equity
  • Restructuring
  • Clinical Studies
  • Debt Financing
  • Distressed Real Estate
  • Fundraising

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SmartRoom VDR has been supporting the following industries as well:

  • Legal
  • Manufacturing
  • Aerospace
  • Defense
  • Alternative Investments
  • Financial

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Technology

BMC Group’s technology used in their SmartRoom VDR is state of the art. The Cloud-based VDR is equipped with 24/7 security and surveillance, with an uninterruptible power supply, redundant cooling on-site, and back-up generators to make sure that the VDR system will always remain online, secure, and available to clients.

Highlights of SmartRoom technology includes:

  • Applications hosted in secure Tier IV data centers and data archives
  • Secure Document Exchange
  • Web Hosting
  • Reporting
  • Document Scanning and Production

 

Security

Ultimate Data Protection by SmartRoom provides virtual data room clients with advanced dimensional security controls for any VDR solution they need with:

  • Sophisticated Encryption Software
  • Multiple Firewalls
  • Powerful Virus Detectors
  • Geographically Dispersed Secure Servers
  • Guaranteed Zero-Downtime Network
  • SSAE16 Compliant Hosting Services
  • ISO/IEC 27001:2005 Compliance
  • Safe Harbor Registered (compliant with EU Personal Data Directives)
  • Document Expiry
  • Dynamic Waterworks
  • Data Backup
  • 128-Bit SSL Encryption
  • 256-Bit SSL Encryption

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In addition, all BMC Group SmartRoom employees and agents are bound by written confidentiality agreements.

For a comprehensive look at SmartRoom’s security, the following link features a 2 page PDF that offers an easy-to-read Security Overview with excellent information:

Security Overview: http://img.en25.com/Web/BMCGroupInc/%7Bad959af9-b1d0-49c3-9133-95376a52a597%7D_datasheet-security_4-12.pdf

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Access Security

  • Permission Groups
  • Set User Permissions
  • Two-Factor Authentication

User Interface

  • Branded Website
  • Scroll-Through Viewer
  • Drag and Drop Features
  • Bulk Uploads
  • Full Text Advanced Search
  • In-Document Linking
  • Q&A Section

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Accessibility / Mobility

  • Online / Cloud / Web-Based
  • Desktop / PC
  • Mobile Device Interface
  • Multi-Language Support
  • iPad Application
  • Android Application

mobile

 

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Audit and Report

  • Audit Logs
  • Notifications
  • Document Version Control
  • Automatic Audit Reports

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Speed

SmartRoom is much faster than your typical VDR and has the fastest setup launching available. YOu can setup and launch your SmartRoom with existing electronic content in hours, not days.

With SmartRoom’s index building engine and site management tools, you can meet any transaction timelines.

Document gathering and imaging is done efficiently and quickly, due to SmartRoom’s broadest scanning capabilities available on the market today.

SmartRoom VDR Stats:

  • 250,000+ Users
  • Accounts: 20,000+
  • Pages: 75+ Million
  • Projects: 4,000+
  • Transaction Value: $525 Billion
  • Average Deal Range: $200 Million+

Pricing

You must contact SmartRoom (contact information below) in order to get pricing and a detailed list of features that your company or business will need.

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You can request pricing information using the form at the following link: http://www3.bmcgroup.com/about/pricing/

Or you can call BMC Group / SmartRoom at (888) 229-0024.

You can also email their sales representatives at sales@bmcgroup.com

If you wish for a Demo, you can schedule a demonstration with SmartRoom through the form at the following link: http://smartroom.com/request-demo/

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