X-AG Datarooms: Review

Introduction

X-AG Datarooms is an online virtual data room (VDR) platform that is designed to perform due diligence and manage documents. With real time activity reporting tools, excellent security, and a host of VDR features, X-AG Datarooms has received honors such as a 2012 Legal Award for Data Room Provider of the Year.

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Users

There are a range of institutions that use X-AG Sterling Datarooms, including the following:

  • Dell
  • Morgan Stanley
  • UBS
  • Barclays
  • Bank of America Merrill Lynch
  • Goldman Sachs
  • Citi
  • Pegasus
  • CVC
  • J.P. Morgan
  • Vodafone
  • NYSE Euronext

Deployment

  • Cloud, SaaS, Web

Support

  • 24/7 Live Representative
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Cloud, SaaS, Web-Based

Quick Look at Key Features

X-AG features a streamlined, intuitive, and secure platform that offers flexibility as a great virtual data room as well as for M&A Due Diligence, Fundraising, Pre-IPO Due Diligence, Document Archiving, and Virtual Board Rooms.

The Key Features include:

  • World Class Security
  • Fully Accredited: ISO 27002,9001, and SAS70 II
  • Official Adobe Systems solution partner
  • The Lowest System Requirements in the Market
  • Full, Automated Document Protection and Text Recognition
  • 24/7/365 Sterling service and support

One of the issues that X-AG has tried to fix with their VDR is to reduce the amount of time wasted by companies due to complex training and downloads that VDR’s often require.

Simplicity

X-AG was built by a team of experts who have been serving in the financial community for decades and know the demands of current businesses and firms. Clients and users of X-AG are supported 24/7 by customer service teams that are there to help.

The all-inclusive VDR and document management service offered includes in-house typesetting, document delivery capabilities, and print production, all of which are secure. With complete security, your financial and confidential data will never be compromised.

The intuitive drag and drop tools and “one click” processes make this interface simple to use and navigate.

  • Sterling Data Rooms automatically processes all uploaded documents (including scanned documents) to be fully text searchable in all languages) using state of the art OCR (optical character recognition) technology.
  • You can view, save, or print native files using permissioning tools and you can deploy document releases in a single click.
  • Upload automatically protected files with a drag and drop bulk upload or a single click process.

You no longer need to waste time downloading or installing special viewers, custom plug-ins, Java, or other delays before using this software.

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Security

Security is no issue with X-AG Sterling VDR. They actually have the highest levels of security in the VDR industry but the lowests system requirements — this means just about everyone can use this software, no matter how old your system is.

All you need to use X-AG VDR is:

  • Internet Access
  • Browser
  • Universal Adobe PDF Reader

That’s it!

Since X-AG is an official Adobe Solution Partner, Sterling’s VDR use Adobe LiveCycle Rights Management security in order to protect all of your files with the highest possible level for document encryption available: 128/256 bit AES encryption.

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Needless to say, X-AG has been trusted by legal firms, the government, aviation and defense agencies, and other companies and organizations that require a level of confidentiality, security, and control over their virtual data room.

 

Features and Benefits

The user dashboard is one of the highlights of Sterling X-AG data rooms, because it is so intuitive and easy to use. With full browse and search functionality and complete file management, you can upload and drag and drop files at the click of a single button. This really makes this highly secure VDR stand out from the rest of the pack in terms of functionality, power, and security.

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  • Highest Security Available: 128/256 bit AES Encryption
  • One-Click Administration (File Upload)
  • Permission Tools (Including Advanced Permission Tags)
  • Drag and Drop
  • Eliminates Human Error by Using Automatic Indexes
  • Off-Line Building of VDR
  • Full Text Search (including scanned files)
  • Document Scanning
  • Multi-Lingual Search
  • On-Demand Service
  • Dedicated Project Management (white-glove support)
  • Multi-Lingual Support
  • Adobe Systems Solution Partner
  • Full Accredited
    • SAS70 Type II Data Center
    • ISO 27001 Data Security
    • ISO 9001 Quality Management
    • Adobe Systems Solution Partner

Pricing

Unfortunately, the price of Sterling’s VDR’s are not as clear. You must contact them at the link below to request a quote or a demo:

https://www.sterlingxag.com/

 

Clients

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Top 3 Most Important Features to Evaluate when Choosing a Virtual Data Room Provider

Samepage.io Review: Cloud-Based Collaboration & VDR

Samepage is a cloud-based collaboration software that is highly rated by its users. While it’s main selling point is its collaboration tools, this is service is a virtual data room at heart. With this web-based service, you can collaborate and work on projects, share files, make schedules, share forms, and maintain contacts from anywhere in the world, on any device.

It’s VDR services include the maintaining of and security of your organization or company’s files, data, and contact information.

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Features

There are many features of Samepage that go beyond your typical collaboration service. While some similar softwares offer simple options like P2P file sharing and maintaining of documents, Samepage is used in order to get a full team on, literally, the same page in regards to organization, scheduling, projects, sharing files with each, creating custom forms for your business, organizing your contacts, and creating reports and charts.

With over 30 collaboration software features, eStudio has the exact tools your business needs to collaborate, stay focused, and keep on track.

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Samepage allows you to manage your projects, streamline document workflow, increase your productivity, and schedule events, along with a ton of other features, seen below. This improves your collaboration between your company and your clients.

Manage Projects

  • Assign Tasks
  • Track Hours
  • Handle Issues
  • Manage Risks
  • Draw Up Charts
  • Create and Receive Reports

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Build Custom Web Forms

  • Create Customer Surveys
  • Create Business Forms
  • Improve Compliance and Speed Innovation

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Schedule Events

  • Create Group Calendar Events
  • Create Personal Calendar Events
  • Share with Google and Apple Devices
  • Receive SMS and Email Reminders

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Securely Share Business Files

  • Upload or Link Files to Share with Team
  • Collaborate
  • Comment
  • Review
  • Archive

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Organize Your Contacts

  • Keep Track of Leads, Vendors, and Clients
  • Follow-Up Call Reminders
  • Import and Export is Quick and Easy

Administrator Tools

  • Add Users
  • Assign Rights
  • Assign Team Access and Restrictions
  • Add Logo
  • Create a Private Login Page

High ROI + Optimized Communications

With Samepage’s unlimited users subscription model, investing in this service is cost-effective and keeps IT costs low. It is also easier to share, collaborate, and communicate in the cloud than via on-premise softwares.

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Your notifications and alerts are auto-delivered through text message and email. You can share your scheduled company appointments with smart devices and even launch webcam-based online meetings that will save you money by nixing the costs of travel while maintaining a face-to-face atmosphere.

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Benefits

  • Live Setup Help
  • Access from Anywhere
  • No IT Needed
  • Highly Mobile via the Cloud/Web
  • Select from 30 Collaboration Tools
  • Email and SMS Alerts
  • No Contracts
  • No User Fees
  • On Demand, Scalable — if your business grows, Samepage can grow with you
  • Your Information and Data is Secured and Backed Up

Task Management

With task management, you can create to-do lists of action items that your employees or team need to accomplish. Assign a task to an individual and set a due date for each task, if you wish. You can easily visualize the task progress with the task tracker. You will also receive notifications when a task has been completed.

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Shared Calendar

Sharing the events on your calendar is easier than ever for you and your team. You simply add events to the shared calendar on Samepage and you can view all of your organization’s events.
Customize your calendar view by month, week, or day for viewing that is ideal for you.

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Video Call with Google Hangouts

One of the best aspects of this service is the built-in integration with Google Hangouts — you can start a video call in a single click and bring together your team that may be out, or connect with global or regional clients.

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Samepage Collaboration Application

Link: https://www.samepage.io/collaboration-app

Samepage’s Collaboration App is perfect for desktop and mobile usage. The mobile app is iOS and Android compatible, and the desktop app is in Beta mode for Windows and Mac.

With the mobile app, you can have instant access to all of your files, documents, projects, teams, and everything else. Collaborate in real time, no matter where you are or what device you are on.

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You can exchange your ideas over the chat feature, you can assign tasks on the go, and you can access any of your files from your smartphone or tablet.

Samepage’s all-in-one collaboration software and mobile application is perfect for keeping your projects and communication with the team instant and easy. In a world that is built on mobility, this means you can take the workplace anywhere.

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Pricing

Direct Pricing Link: https://www.samepage.io/pricing

Free

$0 / Unlimited Users

  • 25 Pages
  • 5 GB of Storage
  • Unlimited Video Calls
  • Unlimited Chat
  • Unlimited Teams

Pro

$10 / user per month or $100 / user per year

  • 30-Day Trial
  • 1 TB Storage
  • Unlimited Teams
  • Unlimited Chat
  • Unlimited Pages
  • SSO Integration
  • Unlimited Video Calls
  • Advanced Task Management
  • Unlimited Sub-Teams
  • Unlimited Pages and Storage
  • Administrative Security Controls
  • Permissions Manager
  • User and Activity Insights
  • External Calendar Integration
  • Priority Support

NOTE: Sampage.io actually offers a 40% discount for non-profit organizations and educational institutions — find more about it at the pricing link below.

 

Free Trial

You can sign up for a free 30 day trial with Samepage’s Pro Package at the link below. You do not need to sign any contracts or provide any credit card information.

When you try out or buy this SaaS, you get what you call an “eStudio” that all clients receive free training for. You can train your staff, setup, and launch your eStudio at no charge.

Regardless whether you choose to stick with the Pro plan, or use the Free plan, you can try out Samepage Pro plan with full access, for 30 days, for free.

Free Trial Link: https://www.samepage.io/pricing

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Centroy Virtual Data Room: Review

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Centroy Virtual Data Room: Review

Introduction

Centroy VDR is not just a place to store your business documents and client lists — this American-based virtual data room was founded in 2011 and provides additional features to its users than your typical blank-slate VDR, such as: a secure online collaboration portal, SSL encryption, granular user permissions and roles, and groupware software features.

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Centroy VDR is entirely web-based so you are not tied down to your desktop. You can enjoy the features of this VDR from anywhere at any time on your laptop, tablet, or smartphone.

Centroy can be compared to Sharepoint except it offers more robust features that are easier to use and are much more affordable.

 

 

Intended Users

Centroy’s virtual data room software is perfect for online team collaboration to be used as an Extranet or Intranet, as well as a VDR. Users of SMB’s, firms, and companies can use this VDR as a training portal, a deal room, a site for file management, a project management workspace, or a simple wiki for clients.

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Deployment

  • Cloud
  • SaaS
  • Web Based

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Features

Below are some of the features you get with Centroy’s virtual data room and collaboration software:

  • Data Protection
  • Collaboration Portal
  • Data Storage Management

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  • Document Tagging
  • Project Management
  • Role-Based Permissions
  • Granular User Permissions and Roles
  • Secure Preview
  • Discussion Boards
  • Group Calendars
  • Task Management
  • Version Control
  • Contact Management
  • Content Management
  • Simple CRM
  • 256-Bit SSL Encryption

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  • Groupware Software Features
    • Chat
    • Messaging
    • Wikis
    • Calendar
    • Branding File Management
    • Project Management

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The best part of Centroy is that it is based entirely online and as a web-based VDR, you don’t have to invent a lot of money in on-premise upgrades, hardware upgrades, the cost of ownership, or limit yourself to a desktop.

With its simple and effective interface, you can utilize these great VDR and collaboration features on the go through your mobile devices at any time.

 

Price

Plans start at only $29.00 per month, which is well worth the investment.

Full Pricing and Plans can be found at the following link: http://centroy.com/pricing

 

Free Trial

You can try Centroy VDR for free, with a no-risk trial.

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Caplinked: Review

Caplinked is one of the highest rated virtual data room providers in the entire world. From DRM (Data Rights Management) via watermarking and all of the perks of a quality VDR, Caplinked provides finance professionals and enterprises with a secure platform that allows its users to manage their confidential projects, information, and transactions in the Cloud.

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More than a Virtual Data Room

What is unique about Caplinked, is it is more than just a VDR. This provider not only features deal management but is the premier service provider for secure enterprise information exchange. This makes Caplinked a great workflow solution as well as a secure place for collaboration and storing sensitive and private data.

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Intended Users

Caplinked is perfect for a huge range of parties seeking a high security platform while remaining flexible for users to manage projects for clients and keep business flowing. This software is perfect for users such as:

  • Executives
  • Legal Professionals
  • Finance Professionals
  • Investors

…and other professionals that need to manage complex transactions and business processes involving third parties. With easy to use tools and a secure platform, this flexible software is just what your large enterprise needs for efficient workflow and cloud collaboration.

This software appeals to business leaders and world class investors. In fact, some of the financial backers of Caplinked include: a co-founder of PayPal, CEO of Yammer, and Western Technology Investment.

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Enterprise File Sharing Solutions

  • Financing
  • Virtual Data Room
  • Asset Sales and Purchase
  • Project Management
  • Legal Compliance
  • Corporate Mergers & Acquisition
  • Audits

A comprehensive summary of each solution can be seen here: https://www.caplinked.com/use-cases/

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Features

The difference between Caplinked includes not only its flexibility and dual workspace collaboration features, but other dynamic factors, as well.

  • Industry Leading Security Credentials
  • Modern & Mobile Interface
  • No plug-ins needed (.NET, Flash, Java, Silverlight)
  • Clear Pricing Models
  • Customizable Reporting
  • World-Class Document Protection and Permissions
  • Initial Data Migration & Employee Training
  • Continuous 24/7 Support

Privacy of information and data is an extremely important factor when it comes to choosing a VDR and collaborative Cloud workspace. Using Caplink to host and store your business’s vital data and sensitive information.

Bulk Uploader / Secure Log In

Bulk Uploader / Secure Log In

Most VDR softwares or hosts rely on plug-ins or third-party software such as Silverlight, Java, Flash, or .NET in order to patch and integrate. But not Caplinked.

The Caplink VDR software is built on Ruby and Rails and modern JavaScript frameworks, which are modern programming languages meant for optimal web use. No IT departments are even needed in order to restrict access to certain employee devices or to patch mobile devices.

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Security with FileProtect

Documents produced via Adobe PDF or Microsoft Office can work using FileProtect, a proprietary technology. With FileProtect, your sensitive files will remain protected because those who review and download each document must login with secure credentials to open and view them.

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The protection of business information is of utmost importance to Caplink. FileProtect secures your Office and PDF files in another way as well. With the plug-in-free Digital Rights Management (DRM) technology, you can grant the administrators the ability to revoke access to certain files, even after they have been downloaded by that user.

In addition, FileProtect prevents data leaks by leveraging permissions, applying watermarks, and terminating individual access. You can easily collaborate and share your business files as well. Band-grade encryption matched with intuitive controls are included when sharing with third parties.

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Free Trial

You can try Caplinked for free with a free trial: you only need an email, company name, and phone number. Try it at the link below.

https://www.caplinked.com/free-trial/

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Price

To get a price, you must contact Caplinked. The website does list a variety of “plans,” so to speak, that suits anything from one-time deals to annual subscriptions.

Single Workspace

This is the perfect option for a one-time deal or project. You can upgrade to a subscription at any time.

Details:

One-time Charge (no hidden fees); One Workspace; Unlimited Users and Data; SSAE 16 Type II Security; Two-Factor Authentication; Digital Rights Management, Custom Branding, and Watermarking.

Annual Subscription

This plan is great for managing your ongoing deals and projects, or integrating with your existing solutions.

Details:

Annual Fixed Charge (no hidden fees); Unlimited Workspace; Unlimited Users and Data; SSAE 16 Type II Security; Two-Factor Authentication; Watermarking, Custom Branding; and Digital Rights Management.

Pricing will be clear and flexible and will be be based on your needs and the size of your project or deal. With no hidden fees, you can contact Caplinked at any time for a quote.

https://www.caplinked.com/pricing/

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Conclusion

Overall, Caplinked provides simple editing, the management of documents, and secure reviewing of files. This full, web-based software mitigates the need to download sensitive documents. Using the workspace, any approved user can view and edit, as well as comment, on all documents from any device and browser.

This premier VDR and workspace collaboration service provider is a two-in-one software that does not simply store your files, but secures them, allows users to edit and collaborate with them, and secures them with the best quality.

As a very versatile virtual data room, this Caplink can really help large enterprises such as law firms, finance firms, executives, investors, and more companies that require high security and flexibility.

 

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Intralinks Dealspace / VDR: Review

Intralinks Dealspace is a virtual data room that offers everything that a business needs for facilitating transactions and deals. With over 3.1 million users, Intralinks is a trusted VDR solution for high-stakes, strategic transactions for anything from Mergers & Acquisition, Due Diligence, to partnership negotiations.

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Industry Solutions
The Dealspace offered by this VDR provides solutions for the following industries, including but not limited to: Banking and Security, Alternative Investments, Life Sciences, Manufacturing, Energy, Insurance, Healthcare, Legal Firms, and Professional Services.

You can use this virtual data room for a number of business deals and processes, such as:
Merger & Acquisitions (M&A) Due Diligence, Capital Raising, Clinical Trial Remote Monitoring, Client and Investor Communication, Debt Financing, Investor Reporting, Legal Operations, Deal Sourcing, Marketing, Deal Lifecycle, Post-Merger Integration, Regulatory Reporting, Partner and Vendor Collaboration, Regulatory Risk Management, Safety Document Distribution, and Syndicated Lending.

Great for Startups Too
Intralinks is a great VDR solution for firms, businesses, and anyone starting up their own business. You can use Intralinks to plan, assess, meet your business needs, and design your solution.

Let’s say you are a startup business. This process is stressful and busy and using Intralinks to configure and load content as well as custom develop your brand is priceless.

Custom Development includes: ECM and workflow integration, custom application development, identity and access management integration, and security and management systems integrations.

Technology Enablement includes single sign-on integration, multi-factor authentication configuration, and customer experience branding.

3.1 Million Users Worldwide

3.1 Million Users Worldwide

Features:

Deployment
– Web Based
– Mobile

Deployment of this VDR is completely web-based, so there are no on-premise costs and no hardware upgrade costs. It is also very mobile in terms of access so you can conduct business anywhere at any time.

Document Security
– 256-Bit SSL Encryption
– Data Backup
– Document Expiry
– Dynamic Watermarks
– ISO 27001 Certified
– SOC 2 Certified
– SSAE 16 Certified
– Virus Scanning

With Intralinks, you have complete document security. You can protect all documents (PDFs, Microsoft Office) without plugins or a loss of fidelity.

User Interface
– Branded Website
– Bulk Uploads
– In Document Linking
– Drag and Drop Files
– Full Text Search
– Microsoft Office Integration
– Q&A Section
– Scroll Through Viewer
– Windows Explorer Integration

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Self-Launch Data Rooms
With the Intralinks Designer, you can re-purpose index templates, stage a data room prior to a launch, and add users and files.

Artificial Intelligence
Leverage the power of a learning and intelligent machine in order to conduct diligence more thoroughly and more quickly.

Access Security
– Mobile Device Management
– Multiple Factor / Multiple Channel Verification
– Permission Groups
– User Permissions
– Two-Factor Authentications

Accessibility
– Mobile Device Interface
– iPad Application
– Multi-Language Support

Mobile Access
One of the great aspects of Intralinks is that you can manage all of the sell-aspects of any transaction, including adding users and files, with a secure mobile application.

Audit / Report
– Document Version Control
– Audit Logs

Pricing
For pricing, you have to contact Intralinks Dealspace’s Virtual Data Room customer service representatives directly.

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Box VDR: Overview and Review

Box is a cloud-based platform that helps businesses to securely upload, store, manage, and share their company’s files with ease. Box acts as a virtual data room, but is more of a cloud-based workspace and collaboration platform more than a simple VDR. This is an asset that will help the smallest to the largest of businesses manage their information and work with their employees quickly, easily, and from anywhere in the world.

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Box is one of the most cost-effective and affordable options for VDR solutions available, with shockingly low prices per user per month. Considering that Box is more than a VDR service, but a virtual workspace, this is a platform that your business should be look at.

With over $300 million in sales volume and around 1,370 employees, Box, Inc. is on the stock exchange (Ticker Symbol: BOX), and invests in their own employees, the quality of their service to companies like yourselves, and does quite a good job at it.

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Industries

Healthcare, Retail, Construction, Professional Services, Financial Services, Media & Entertainment.

Box Solutions for Every Department

Marketing

Sales

Human Resources

Legal

Finance

IT

App Development

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Integrations

You can access Box with everyday Apps. Thousands of mobile applications integrate seamlessly for better collaboration and sharing.

Microsoft

IBM

Google

Salesforce

Apple

DocuSign

Okta

Partners

Adobe, Cisco Webex, NetSuite, OneLogin, Litmos, MaaS360, Symantic (Norton), Splunk, Slack, Recommind, Ping Identity, Skyhigh, Redbooth, Smartsheet, Goformz, Netscape, Marketo, MobileIron, Guidance Software, Digital Guardian, Airwatch by vmware, CipherCloud, Sumologic, Vasco, and more.

Platform

Online and Mobile

Mobile Platforms

iOS

Android

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Features

Box Platform

Box Platform is Box’s PaaS (content platform-as-a-service) that allows you to create secure content management and collaboration capabilities when building web and mobile applications. This is done without needing to build or maintain a separate content layer.

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User Interface

  • In Document Linking
  • Drag and Drop Files
  • Bulk Uploads
  • Scroll-Through Viewer
  • Microsoft Office Integration

 

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Document Security

  • Data Backup
  • SSAE 16 Certified
  • SOC 2 Certified
  • ISO 27001 Certified

Accessibility

  • iPad Application
  • Mobile Device Interface
  • Multi-Language Support
  • Android App

Audit/Report

  • Notifications
  • Document Version Control

Access Security

  • Mobile Device Management

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Security

Your files are protected in the Cloud and wherever they go with Box’s centralized security controls and reporting, a secure infrastructure and operations, customer-managed encryption, rights management, and mobile security.

Box ensures the integrity and confidentiality of your files with encryption for files in transit and those at rest. You also have the option for customer-managed encryption keys. Box uses multiple data centers with reliable power sources and backup systems that offer 99.9% SLA’s and redundancy.

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Regulation / Compliance

Box stays compliant with HIPPA, FINRA SEC 17a-4, PCI DSS, and other regulations. It also supports global customers with ISO 27001, ISO 27018, SOC 1 (SSAE 16), FedRAMP and in-region data storage in Asia and Europe.

In-Region Data Storage for Europe and Asia: https://cloud.app.box.com/s/ku0n2f8zz7omb79u4u7r333uka59i7cr

Box allows you to easily implement automated policies to support eDiscovery and data retention while staying compliant.

Languages and Countries

Most VDR solutions offer English only or at the most one or two other languages, but Box offers the following: English, Dutch, French, Japanese, Spanish, and Italian. Regardless of where your business is located, you have great language options to choose from.

You can utilize Box in: the U.S., U.K., France, Spain, Italy, Germany, and Japan.

Large Enterprises

Many large enterprises use Box for their storage and collaboration needs with co-workers, customers, and partners, including huge companies like Proctor and Gamble (P&G), General Electric (GE), LegalZoom, and pharmaceutical giant AstraZeneca.

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Pricing

There are a few plans you can choose from, as well as optional add-ons and custom, Large Enterprise plans.

Link: https://www.box.com/pricing

The link above will bring you to the pricing page as well as offer the opportunity to check out platform plans, personal plans, and to try certain plans via Free Trial.

Below are the Business Plans and pricing that Box offers (Box offers Personal, Business, and Platform Plans).

Starter

  • Price: $5.00 per user / per month

This plan is great for secure file-sharing and collaboration. As a starter pack, it is ideal for small teams with 10 users or less.

  • Requires: 3 Users (Max. 10 Users)
  • File Upload Limit (per upload): 2 GB
  • Mobile Access
  • Desktop Sync
  • File Versioning
  • SSL and at-rest encryption
  • Standard business support
  • User management
  • Box API Access: 25k actions per month

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Business

(Most Popular Plan)

  • Price: $15.00 per user / per month

This plan is the most popular among Business Plans with Box. With core sync and share capabilities, customization options, advanced security, and reporting, this plan features all of the features in the Starter Plan, plus the following:

  • Requires: 3 Users Minimum
  • Storage: Unlimited
  • File Upload Limit (per upload): 5 GB
  • Single Sign-On Integration (SSO)
  • Advanced User and Security Reporting
  • Custom Branding
  • Mobile Security Controls
  • Integrations with EMM Providers
  • Data Loss Prevention (DLP)
  • Box API Access: 50K Actions per Month

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Enterprise

The Enterprise plan is a premier account for content management, content security, and workflow automation.

You must contact Box, Inc. to get pricing for your specific business or company.

This plan includes all Business Plan features, plus:

  • Requires: 3 Users Minimum
  • Unlimited External Collaborators
  • HIPPA-Eligible Plan
  • Full Content Visibility and Management
  • Metadata
  • Unlimited Integrations, including DLP and eDiscovery Integrations
  • Workflow Automation
  • Watermarking
  • Device Trust
  • Customized Administrative User Roles
  • Enhanced Session and Account Management
  • Optional: Box Zones
  • Box API Access: 100K Actions per Month

Available Add-Ons

The following add-ons are available to add to each plan:

  • Box KeySafe
  • Support Services
  • Box Governance

 

 

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Review: V-Rooms VDR

V-Rooms has to be one of the most popular, well-respected, highly rated virtual data rooms in the entire VDR market. Intended for Small-Medium Businesses (SMB’s) and Large Enterprises alike, V-Rooms’ technology is perfect for any industry and is scalable to suit the growth of your business.

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Industry Solutions

Board Reporting, Clinical Studies, Litigation, Debt Financing, Bankruptcy, Due Diligence, Fundraising, Hedge Funds, IPO & Exits, Distressed Real Estate, M&A (Merger & Acquisition) Buy Side, M&A Sell Side, Post Merger, Restructuring, and Private Equity are just some of the industries V-Rooms was designed to support.

What is V-Rooms?

V-Rooms is a cloud-based virtual data room (VDR) which provides a highly customizable solution to a number of industry-specific tasks. This VDR was designed with streamlining in mind. Being cloud-based, this VDR is highly mobile, secure, encourages collaboration and efficiency, and streamlines the process of your work in an easier fashion than on-premise software could.

With V-Rooms, financial, legal, and corporate professionals can enjoy:

  • Document Management
  • Collaboration / Sharing
  • Exchange and Archiving
  • Acceleration of Complex, Information-Intensive Processes
  • Reducing Time and Expenses Associated with Data Distribution, Courier, Printing, and Travel.

…and a host of other features with V-Room’s Software as a Service (commonly known as SaaS). This secure document portal will allow for the secure exchange of sensitive data and information while providing regulation compliant and auditable transactions.

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Full Features:

V-Rooms uses its proprietary technology for its Online-only, Cloud-based platform. With V-Rooms, you receive US Data Centers, Customizable Password policies, Unlimited Bandwidth, ISO 27001 and SOC 2 Compliance, 99.5% Uptime guarantee, Enhanced User permissions, Document Access controls, and Enterprise Grade security.

That data room features allow you to do everything from custom branding and watermarks, create a dedicated account manager, download and print restrictions, tablet compatibility, create an end of project archive, email notifications, unlimited uploads and downloads, and you receive activity tracking reports and folder and file indexes.

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Document Security

  • 256-bit SSL Encryption
  • SSAE 16 Certified
  • SOC 2 Certified
  • Virus Scanning
  • Dynamic Watermarks
  • Data Backup
  • Document Expiry

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User Interface

  • Branded Website
  • Drag and Drop Files
  • Full Text Search
  • Bulk Uploads

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Access Security

  • Permission Groups
  • Two-Factor Authentications
  • Set User Permissions

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Audit/Report

  • Audit Logs
  • Notifications
  • Automatic Audit Reports
  • Document Version Control

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Accessibility

  • No Client Software Required
  • Mobile Device Interface
  • Multi-Language Support

 

Pricing

One of the cons of V-Rooms from a search perspective is that it is not easy to find pricing information.

You can request information via Contact Support, through a Demo, or by a Sales Representative at the following link: http://www.v-rooms.com/forms/more_info.php

 

Free Trial

A free 7 day trial of V-Rooms is available at the following link:

http://www.v-rooms.com/forms/data_rooms_trial.php

No credit card is required and there is no obligation.

 

Clients Who Have Used V-Rooms VDR

Clients Who Have Used V-Rooms VDR

 

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Review: Lightserve VDR

What is Lightserve?

Lightserve is a secure file sharing, storing, and exchange VDR (virtual data room) that allows you to keep your sensitive and critical documents safe. Lightserve’s VDRs are flexible, fast, secure, and offer users a range of full storage solutions.

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Intended Users

Any number of companies, businesses, agencies, or firms can use Lightserve. From Mergers & Acquisitions professionals, financial advisors, private equity companies, corporations, law firms, banks, pharmaceutical, and biotech companies are just a few of the corporate users and professionals that have used this VDR brand since 2008.

Features:

Lightserve is a full-service VDR solution and offers flexible and rich features to allow your firm to safely manage confidential transactions, data, documents, and more.

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Security

Security is one of the main reasons that VDRs are so widely popular, along with the ease of access, mobility, and simplicity of information exchange. Lightserve offers power security features that will ensure that your information is kept safe, including:

  • Password Protect Access to your Data Sites
  • Granular Access Control at Various User and Account Levels
  • Configure Document and Folder Permissions
  • Transmit, Store, and Receive Files using Bank Level, 256-bit SSL Encryption

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Easy to Use Interface

You can manage your VDR with Lightserve’s simple interface. It is straightforward, making it easy to work with your team.

  • Transact through all common platforms, including: Mac, Windows, and Tablets (mobile)
  • No software is needed to download or install
  • Access your data room through mobile devices
  • Launch or close your data site on demand

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Audit Analytics

With Lightserve, you can monitor the activities in your data site to see how much time is spent by individuals reading documents in order to assess interest. You can keep an eye on workplace activity through: alerts, notifications, and helpful interactive tools.

  • Receive notifications via email for: New, Updated, and Uploaded Documents
  • View and Utilize Detailed Audit Trails

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Unlimited Users

Rather than charging per user, Lightserve allows you to pay per month for an unlimited number of users. You can invite users to your data sites and create sub accounts as needed. This makes it easy (and free) for you to conduct transactions in separate data sites.

  • Collaborate with unlimited users
  • Coordinate projects with multiple workspaces
  • Create multiple, unlimited sub accounts as desired
  • Flexible data storage options

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Document Management

This VDR is the environment for secure document sharing and simple file management and distribution. You can also archive your data.

  • Drag and Drop Documents and Folders
  • Index, share, and distribute your business documents
  • Bulk file uploads and high speed file transfers
  • Optional client uploading privileges
  • Archive or store your deal in a USB Flash Drive
  • Supports major document formats
  • Migrate large volumes of data easily with confidence

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Document Protection

Your documents that are viewed through the document viewer are protected through watermarking that identifies the user viewing the documents. Screen captures and even physical photographs of the document viewer can be traced back to theoriginal viewer — thereby discouraging the act of screen scraping, unauthorized copying, and printing of data.

Downloaded PDFs are also watermarked.

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Fully Customizable List Ordering

You can organize your document index with the ability to manually sort the order that the folders and files appear in. A list numbering of letters, decimal digits, roman numerals, outline style (1.2.1), and others are supported on a per-folder basis.

Branding with Customized Data Rooms

Brand your data site and make use of the enterprise customization. You can also get your own VDR using your own domain or subdomain — for premium customers.

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Pricing

Lightserve charges a flat rate independent of the amount of users, unlike many other VDRs, data sites, or documents. Payments are made monthly, so you do not have to commit on an annual basis.

 

There are three packages to choose from:

White Label Package

$299

Fully Customizable with all features included in this package

 

Unlimited Data Rooms

$79

Mid-line package; perfect for most users

 

One Data Room

$29

Lowest Price and great for SMBs

 

Check out the full features offered in each of the packages above, at the following link: https://lightserve.com/pricing.

 

 

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Review: ProjectFusion

What is ProjectFusion?

ProjectFusion is a U.K.-based data room that prides itself on customization, versatility, and security. With over 10 years of experience in data room software, ProjectFusion is used for collaboration and secure storage for a variety of industries, such as Due Diligence Transactions and Mergers and Acquisition (M&A) and other companies that need extranets and tools to exchange and secure company information.

Examples of firms and companies that have successfully used and benefitted from ProjectFusion include Cohen & Company, Montagu Evans, and Cosworth. These companies range in industries from investment banking, commercial property sales, and sales/acquisitions.

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Since 2001, ProjectFusion has helped users to complete thousands of deals ranging from one million to one billion pounds. This data room software is safe, secure, versatile, and appropriate for companies and firms for nearly any age.

Features

  • Dedicated Cloud
  • EU-Based Servers
  • Manage Data Room & Files
  • Drag & Drop Upload Feature
  • Encryption: 128-bit SSL
  • Maintain Document Security
  • Full Activity Audit Trail
  • Real-Time Reporting
  • Index Document
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Index Document

  • Granular User Permissions
  • On-Board Training
  • DVD Archives and Closing Bibles
  • Video Tutorials
  • Total Anonymity of Websites
  • Online Q&A
  • Sync
  • Secure iOS Client
  • Android and iPhone Clients
  • Social Networking Features
  • 24/7 Support is Guaranteed

All of the data room plans are provide group training, feature printable help documents, offer self-paced videos, and in-app chat support. In addition, ProjectFusion’s U.K. help desk will respond to inquiries within 15 minutes.

While this is an EU-based data room, ProjectFusion is U.K. and EU compliant. As a user, you can host in U.S., U.K., EU, and Asia — or, you can host on your own servers. This data room software is fully compliant with both EU and U.K. data protection laws and U.K. SRA guidelines and is ready for GDPR (2018).

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ProjectFusion’s virtual data rooms are great options for use as an intranet. Social tools will keep your projects aligned and allow you to work faster with the collaboration tools found in one secure location. Online collaboration between employees is simple. Control and comments of this simple version control does not need any IT involvement or plugins — your users can log on with any internet connected advice, including mobile (Android, iOS) or Mac / PC desktops or laptops.

Benefits of Using ProjectFusion

ProjectFusion has a ton of benefits, from its easy to use interface to its security. You can upload with SSL encryption with ease via drag and drop files uploads without the need for installations or plugins. Mac and PC clients are available to you in order to manage large sets of data. iOS clients allow you to manage your data on the go.

Along with SSL encryption, ProjectFusion is ISO27001 Certified and is regularly audited by an independent UKAS-accredited certification entity. You have the option of choosing a single tenant or self hosting for the best security. This means that your data will not be compromised if another client is hacked.

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Real time reporting will give you helpful information such as who is looking at which files and for how long. You can view usage by the individual or grouped by company.

Admins can manage the user permissions for all users. You can utilize SecureView that is encrypted in order to allow on-screen viewing only. You can also convert files to watermarked PDFs automatically: complete with the user’s’ name, date, and IP address for extra security.

Total Anonymity

You can set up and maintain anonymous websites with this feature. Users will have no idea that other websites or other users exist.

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Closing Bibles and DVD Archives

ProjecFusion can ship your data on DVD or electronically. Every Closing Bible will include: A Full Audit Trail and Q&A details. The DVD’s are couriered and are encrypted (unless you do not want encryption). This helps to maintain the security of your data. ProjectFusion can also ship large data sets on a hard drive or USB device.

Secure iOS Client

One of the best security features of ProjectFusion is the secure iOS client. This allows you to share files and video with restricted users. What they cannot do is forward or copy your information — this is because the information is protected by hardware encryption, remote wipe, offline time limits, and 2FA. The admins can also use this client to move files on-the-go.

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Dedicated Cloud

With your own dedicated Cloud, you can put up multiple websites and run different projects with ease. Each website you create can have its own support team, color scheme/design, logo, layout, terms of use, reporting, and projects.

Every client gets their own dedicated servers and firewalls for optimal security. Password leaks, for example, are not possible with ProjectFusion.

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Price

Pricing for ProjectFusion plans are as follows:

Basic

£260  / month

  • Single Site Plan
  • 12 Users
  • One Data Room + One Prep Room
  • Storage: 2GB (approx. 2,000 files)
  • Free Trial Available
  • Demo Request Available

Unlimited

£480 / month

  • Single Site Plan
  • Unlimited Users: 1GB Data OR Unlimited Data: 25 Users
  • One Data Room + One Prep Room
  • Demo Request Available

Multiple Data Room Plans

Starting from £2,400 / year

  • Separate Invoice per Room
  • Instant Setup
  • Free Room Hibernation
  • 0 Day Notice Period
  • Free URL
  • Full Branding
  • Demo and Quote Requests Available

You can save 30% if you run multiple data rooms.

Bespoke

Starting from £6,000 / year

  • Tailored plan to meet your company’s precise needs
  • Suitable for Large Corporations
  • Unlimited Users to Unlimited Data Storage for Archiving Files
  • Demo and Quote Requests Available

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Free Trial

You can try ProjectFusion completely free for 14 days at the following link. You don’t need a credit card or personal information — simply enter an email address and begin your free trial: http://www.projectfusion.com/

You can also view ProjectFusion’s Security Features White Paper at the main link above.

 

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